Agenda and draft minutes

To elect a Chairman for the forthcoming year.

Will Oulton, Senior Democratic Services Officer, opened the meeting and called for nominations for the position of Chairman.

Councillor Peter Hutton, seconded by Councillor Chris Caswill, proposed Councillor Howard Greenman.

There being no other valid nominations, the Senior Democratic Services Officer announced:

Councillor Howard Greenman was elected Chairman of Chippenham Area Board for the ensuing municipal year 2016/17.

To elect a Vice-Chairman for the forthcoming year.

Councillor Howard Greenman presided over the election of Vice-Chairman.

Councillor Howard Greenman proposed, seconded by Councillor Nina Philips, that Councillor Peter Hutton for the position of Vice-Chairman.

There being no other nominations, it was announced that:

Councillor Peter Hutton was elected Vice-Chairman of Chippenham Area Board for the ensuing municipal year 2016/17.

The Chairman, Councillor Howard Greenman, welcomed everyone to the meeting and introduced the councillors and officers present.

Apologies for absence were received from Baroness Scott of Bybrook OBE.

To approve and sign the minutes of the meeting held on 9 May 2016.

Resolved:

That the minutes of the meeting held on 9 May 2016 be agreed a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

To include:

a)    Groundwork and Tesco ‘Bags of Help’ funding

b)    Meet the Funder Events

c)    Your Care Your Support Website

d)    Adult Care Charging Policy

e)    Carers in Wiltshire Joint Strategy

f)     Langley Road Petition

The Chair drew the meeting’s attention to the following announcements:

a) Groundwork and Tesco ‘Bags of Help’ funding

b) Meet the Funder Events

c) Your Care Your Support Website

d) Adult Care Charging Policy

e) Carers in Wiltshire Joint Strategy

f) Langley Road Petition

In response to a issue raised by Cllr Caswill, the Chairman stated that the petition had been referred to officers for response and that any update would be reported back to the Committee for information.

g) Chippenham Area Board Community Awards 2015/16

An introduction from Blair Keltie to the reality of CSE in Wiltshire and how local people can help tackle it.

Blair Keltie, CSE and Missing Children Manager, attended the meeting to give a presentation regarding the reality of Child Sexual Exploitation (CSE) in Wiltshire and how local people can help tackle it.

Issues highlighted in the course of the presentation and discussion included: that the issues was rightly seen as a shocking and upsetting; how CSE is defined, especially through the experience and viewpoint of children; the profile of the victims; that abuse can happen online; how CSE has been prioritised by police; the links to missing children, and looked after children; the impact of historic cases on the profile of the issue; how the situation is now better understood by the agencies tasked with tackling it; how offenders will target vulnerable children who may be more at risk; the signs that can indicate that abuse may be happening; how the Council plans to implement its strategy to prevent CSE; the important role of Schools, raising awareness of issues of consent and exploitation; what measures, other than prosecution, that can be taken to disrupt exploitation; and how people can contact the team and how training can be provided or available online.

The Chairman thanked the officer for the presentation.

To consider the report which outlines proposals to form a Health & Wellbeing Group in the Chippenham Community Area.

The meeting considered the report which proposed the formation of a  Chippenham Health & Wellbeing Group; and asked the Area Board to consider allocating funding for an initial engagement event.

The Chairman invited Julia Stacey, the recently appointed Older People’s Champion, to present the proposals.

Following a short debate, the meeting;

Resolved

1.    That a Health & Wellbeing Group be formed in Chippenham;

2.    That an update on progress be given at the September Area Board meeting; and

3.    That funding of £450 is allocated to “The Big Get Together” event in Chippenham 21st October 2016.

A presentation regarding affordable housing, specifically;

·         The priorities for Wiltshire

·         Housing need in the community area (population growth, numbers on register, house prices e.t.c.) and how we determine what the need is – the evidence base

·         Next steps i.e. working with communities to look at how we can continue to provide affordable homes in the local area to meet identified needs

Janet O’Brien, Head of Housing Strategy, presented an update on the issues of affordable housing in the Chippenham Community Area.

Issues highlighted in the course of the presentation and discussion included:  the priorities for Wiltshire as a whole; the housing need in the community area (population growth, numbers on register, house prices e.t.c.) and how the Council determines what the need is; how the Council intends to work with communities to provide affordable homes in the local area to meet identified needs; the impacts of changes to benefit caps and changes to housing policy that affect families and individuals who use social housing; the policy for increasing new homes; the policy of supporting people in their own homes, rather than in residential care; how homeownership is promoted; provision of supportive accommodation; and the work that can be done with local communities to gather data on housing, alongside existing demographic data.

The Chair thanked the officer for her presentation.

To appoint Area Board members to outside bodies and to reconstitute working groups.

Will Oulton, Senior Democratic Services Officer, introduced the report which asked the meeting to consider appointing Area Board members to outside bodies and to reconstitute working groups.

Resolved

1.         To appoint Councillors Peter Hutton and Melody Thompson to the LYN Management Group;

2.         To appoint Councillors Nina Phillips, Chris Caswill, Howard Greenman and Bill Douglas to the CATG;

3.         To appoint Councillors Peter Hutton and Desna Allen to the CSSCG; and

4.         To note the Terms of Reference for the Working Groups, as set out in Appendix C

To ask the Chippenham Area Board to consider x3 applications seeking 2015/16 Youth Funding and approve the recommendations from the Local Youth Network (LYN) outlined in this report

Councillor Peter Hutton, presented the report which provided an update and requested consideration of funding applications.

Resolved:

1.     To make the following awards:

a)    Kandu Arts - £5000

b)   Riverbank Studios - £5000

c)    American Storm, American Football Team - £945, in principle pending confirmation that grant is still required in line with the application made.

2.     To allocate the following funds for activities:

a)    Budget for Photography Competition - £1000

The meeting will received an update from the Community Engagement Manager on their work in the last year.

Victoria Welsh, Community Engagement Manager, gave a short update regarding the activities in the year.

Issues highlighted included: the popular awards ceremony; the amount of grants, enabled some valuable projects to be delivered by a range of community groups; how the CATG had prioritised schemes; the activities of the LYN, and the involvement of young people in Magna Carta event; the purple flag awarded to Chippenham; and the priorities going forward and the Big Pledge Road to Rio.

The Chair thanked Vicky for her hard work this year.

To consider the following applications:

The Area Board considered the following applications to the Community Area Grant Scheme 2015/16:

Resolved

1.    That the following awards be made:

1. YattonKeynell Under 5s Preschool - £755
2. Chippenham Town Football Club - £700
3. Kington St Michael After School Club - £350
4. Happy Days Pre-School - £732
5. Moorlands Community Art Project - £1000

2.    That the consideration of the application from the Pewsham Community Centre Association for £2636 be deferred.

To note the written updates provided and answer any questions arising from the floor:

      i.        Parish and Town Councils

    ii.        Wiltshire Police

   iii.        Wiltshire Fire and Rescue Service

   iv.        Wiltshire Clinical Commissioning Group (CCG)

    v.        Wiltshire Healthwatch

   vi.        Chippenham and Villages Area Partnership (ChAP)

  vii.        Chippenham Partnership of Schools

viii.        Chippenham Skatepark

The meeting noted the updates in the papers, and the Chairman invited Inspector Hobman to provide a verbal update to the meeting.

Issues highlighted by Inspector Hobman included:

That work had been undertaken to disrupt drug trading activities in Charter Road; and that whilst the risk of displacement was recognised, he was pleased to see efforts to make it hard for dealers to establish themselves in Chippenham.

That the new Community Policing Team programme had been agreed and would be rolled out to the Chippenham area in October; He stated that the new approach did not seek to replace Neighbourhood Policing Teams but was focused on integrating teams together, and getting multi-skilled officers working together in teams together.

With the new project, there would be a big push for greater public engagement and finding out views of people via different networks, and that he would encourage people to submit their ideas for engagement.

He accepted that, in an effort to allocate resources and task officers more intelligently, that contacting officers directly would become less easy, and asked people to report non-urgent issues via 101 or email.

The Chairman thanked the officer for the update.

Any other items of business which the Chairman agrees to consider as a matter of urgency.

There were no urgent items.

The Chairman will invite any remaining questions from the floor and will welcome the submission of new Community Issues.

The meeting is asked to note the future meeting date below.

The Chairman thanked everyone for attending the meeting. The next meeting of the Chippenham Area Board would take place on 5 September 2016.

That Chairman formally thanked the outgoing Chair, Councillor Linda Packard, for her work on the Board.