Agenda and draft minutes

The Chairman, Councillor Howard Greenman, welcomed everyone to the meeting and introduced the councillors and officers present.

Preceding the meeting, the Chairman invited presentations from local Community & Voluntary Groups all of whom received funding from the Area Board last year to support local projects:

·       Chippenham & Villages Area Partnership – Defibrillator Project

·       Chippenham Street Pastors – Various local Community Safety Projects  

·       Moonraker Gymnastics –Project to increasing participation & involvement with Youth Summer programme in 2015

The Chairman went on to present the Chippenham Area Board Community Awards for 2016 to recognise the achievements and contributions of volunteers in the Chippenham and Villages Community Area.

Apologies for absence were received from Councillors Chris Caswill, Linda Packard, Mark Packard and Baroness Jane Scott of Bybrook OBE.

To approve and sign the minutes of the meeting held on 27 June 2016.

Resolved:

That the minutes of the meeting held on 27 June 2016 be agreed a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

To include:

• Wiltshire Online Programme – Extension of the Basic Broadband
• Mental Health Awareness
• The Big Get Together 21^st October 2016
• Budget Events

The Chair drew attention to the announcements included within the agenda pack.

To ask the Chippenham Area Board to consider x3 applications seeking 2015/16 Youth Funding and approve the recommendations from the Local Youth Network (LYN) outlined in the report.

Councillor Peter Hutton, presented the report which provided an update and requested consideration of funding applications.

Resolved:

To make the following awards:

1.     Rise Trust- Youth Café Summer - £5805

2.     Rise Trust- Youth Café term time - £6704

3.     Youth Adventure Trust - £1000

To receive a report and short video regarding the Road to Rio project.

Victoria Welsh, Community Engagement Manager, presented a report and video regarding the Road to Rio project.

To consider the following applications:

Off The Ground – Litter Picking - £934

Stanton St Quintin Parish Hall – Disabled Toilet - £4925

GreenSquare – College Green Parking - £5000

The Area Board considered the following applications to the Community Area Grant Scheme 2015/16.

The Chairman invited the local division Councillor and any representatives from the applicants to talk with regard the application.

In response to a question from Cllr Desna Allen, it was confirmed, by the representative if Green Square, that there was confidence in the new parking being adequate to meet the needs of the residents.

Resolved

That the following awards be made:

1.     Off The Ground – Litter Picking - £934

2.     Stanton St Quintin Parish Hall – Disabled Toilet - £4,925

3.     GreenSquare – College Green Parking - £5,000

Wiltshire Area Boards have previously delegated authority to officers to grant funding from their delegated community and youth budgets in respect of urgent matters that may arise between meetings of the Area Board. The Area Board is asked to consider updating this delegation and to extended it cover health and wellbeing projects. 

William Oulton, Senior Democratic Services Officer, presented the report which outlined proposals to delegate authority to officers to deal with matters between meetings.

It was noted that Wiltshire Area Boards had previously delegated authority to officers to grant funding from their delegated community and youth budgets in respect of urgent matters that may arise between meetings of the Area Board. The Area Board was sked to consider updating this delegation and to extend this cover health and wellbeing projects.

Resolved

1.     That in order to expedite the work of the Area Board and to deal with urgent matters that may arise between meetings, the Community Engagement Manager, in consultation with the Chairman (or in their absence, the Vice-Chairman) of the Area Board, may authorise expenditure to support community projects from the delegated community grants budget of up to £5,000 in total, youth projects of up to £5,000 in total, and health and wellbeing projects of up to £1,000 in total, between meetings of the Area Board.

2.     That decisions taken between meetings will be reported to the next meeting of the Area Board explaining why the matter was considered urgent or necessary to expedite the work of the Board and the Cabinet Member for Communities, Campuses, Area Boards and Broadband will also be kept informed of any such decisions.

Reason for Decision:

In order to expedite the work of the Area Board and to deal with urgent matters that may arise between meetings.

To note the written updates provided and answer any questions arising from the floor:

a.    Parish and Town Councils

b.    Wiltshire Police

c.    Wiltshire Fire and Rescue Service

d.    Wiltshire Clinical Commissioning Group (CCG)

e.    Wiltshire Healthwatch

f.     Chippenham Health & Wellbeing Group

g.    Chippenham and Villages Area Partnership (ChAP)

h.    Chippenham Partnership of Schools

i.      ChippenhamSkatepark

The Chair drew the meeting’s attention to the written updates from partners and asked for any additional verbal updates.

The following additional comments were made:

·       Kington Langely – that a consultation event was due to take place in October with regard to proposed developments near the junction 17 of the motorway.

·       Chippenham – that in early October businesses and people would be asked to get involved and wear purple to celebrate success for the Purple Flag award.

·       Councillor Bill Douglas – expressed his thanks to the police for their work in deterring drug trading in the community.

Any other items of business which the Chairman agrees to consider as a matter of urgency.

There were no urgent items.

The Chairman will invite any remaining questions from the floor and will welcome the submission of new issues.

The meeting is asked to note the future meeting date below.

The Chairman thanked everyone for attending the meeting. The next meeting of the Chippenham Area Board would take place on 7 November 2016.