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Agenda and draft minutes

Venue: Council Chamber - Council Offices, Monkton Park, Chippenham, SN15 1ER. View directions

Contact: Will Oulton  (Democratic Services Officer)

Items
Note No. Item

7:00pm

16.

Chairman's Welcome and Introductions

Minutes:

The Chairman, Councillor Howard Greenman, welcomed everyone to the meeting and introduced the councillors and officers present.

17.

Apologies

Minutes:

Apologies for absence were received from Baroness Jane Scott, and from Cllr Maurice Dixon of the Parish Forum.

18.

Minutes

To approve and sign the minutes of the meeting held on 16 January 2016.

                                                                                                                  

Supporting documents:

Minutes:

Resolved

 

Toapproveandsigntheminutesof themeetingheldon16January 2016.

 

19.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were no declarations of interest.

20.

Chairman's Announcements

To receive any announcements from the Chair.

Minutes:

As they were not seeking re-election in May, the Chairman took the opportunity of their last Chippenham Area Board meeting to wish Councillors Mark Packard, Linda Packard, Nina Philips and Chris Caswill all the best for the future. The Chair also expressed thanks to Victoria Wiltshire and Will Oulton for supporting him throughout the year.

 

7:05

21.

Highways Issues

The Cabinet Member for Highways, Cllr Philip Whitehead, will attend the meeting to discuss any issues raised, primarily regarding:

 

·        How the reporting system works

 

·        The differences between discretionary and statutory obligations.

 

·        Discussion on the performance of the parish steward scheme.

 

Please note that, due to the need to complete the business of the meeting, there may not be time for additional questions at the meeting.

Minutes:

The Chairman invited Councillor Philip Whitehead to address the meeting and to answer question regarding Highways matters.

 

Issues highlighted in the course of the presentation and discussion included: the difference between statutory and discretionary highways improvements, and  how safety issues impact on whether something is statutory or discretionary; how Parish Stewards are used to target discretionary work; how the MyWiltshire App (http://www.wiltshire.gov.uk/mywiltshire-online-reporting) can be used to specifically target reports for work and how photographs can be submitted; how reports are filtered by officers and then passed to a work team; the desire to improve the reporting back to people submitting duplicate reports; the additional costs from using the phone are £5 more than submitted on the app; that the Parish Stewards scheme is generally well received, with stewards taking a proactive approach; whether the CATG budget was reasonable for the Chippenham Community Area considering its size; how larger projects can be submitted to the central pot for funding; whether using the CATG to prioritize major road maintenance projects was adding value.

 

The Chairman thanked the Cabinet Member for attending the meeting.

 

7:45

22.

Chippenham Community Area Transport Group

To consider the notes of the last meeting of the Chippenham Community Area Transport Group and any recommendations therein.

Supporting documents:

Minutes:

The meeting considered the notesofthe lastmeeting of the ChippenhamCommunity Area Transport Groupand the recommendations therein.

 

It was noted, with regard to scheme 4764  - Bus stop opposite the Star Inn The Street Hullavington, that as the CATG had already requested further information on the scheme, that a request made at the Area Board meeting to approve funding should be deferred until the CATG had made their own recommendation.

 

Resolved

 

To adopt, unamended, the recommendations made by the Community Area Transport Group.

7:55

23.

Local Youth Network Update and Funding

To consider the update from the Local Youth Network and any funding recommendations therein.

Supporting documents:

Minutes:

The meeting received an update and was asked to consider the applications for funding together with the recommendations of the Local Youth Network (LYN) Management Group.

Applicants, in attendance, were given an opportunity to address the meeting. Councillor Peter Hutton  explained how the  expressed priorities of young people and evidence supplied was used to assess the grant application; made reference to the relevance of the Joint Strategic Assessment; thanked Richard Williams and LYN members for work over the course of the year; and commended the range of projects coming through.

 

Resolved

To make the following awards:

·        Mind Reset - £4090

·        Rise Trust Youth Café - £4920

·        Rag and Bone Theatre - £5000

 

 

 

 

 

 

 

 

 

 

 

8:05

24.

Update on SWLEP Chippenham Projects

To receive an update on the economic development projects in the Chippenham Area, including the Chippenham Station and Road projects.

Supporting documents:

Minutes:

The meeting received and update onthe economic development projects intheChippenhamArea, including the Chippenham Station and Major Road projects.

Issues highlighted in course of the presentation and discussion included: The background to Swindon and Wiltshire Local Enterprise Partnership (SWLEP) and bids for funding; the benefits of the Station scheme; that conditional approval had been received from the Department for Transport, but that further additional requirements would need to be satisfied; the various options for the station considered and the impact of additional demand; the preferred options for the car parking including underground and the release of land for retail, business and residential development; that potential link underneath the tracks was being considered and additional links could be explored; that the feasibility of the market and deliverability was being explored; that private sector investment would be required; how the public would be involved in the master plan; the GWR ticket barrier proposal and the benefits from using some of the funding for this; the decision making process; how parking for residents could be improved; that siting the bus station north of the train station was not particularly viable and was not being explored; that any link under the tracks would only receive support from GWR if it did not disrupt the rail network; the A350 schemes completed and those still scheduled that were funded from the SWLEP; how changes to the roundabout by the M4 should address congestion; that the development agreement at the Bridge Centre had expired; that site was being reviewed and traffic modelling was underway; that as the project at the Bridge Centre was not part of the Growth Deal funding, options to develop the site independently were being explored.

 

The Chairman thanked the officers for the update.

 

 

8:15

25.

Chippenham Our Community Matters

The purpose of the item is to update members on the outcome of the ‘Chippenham Our Community Matters’ Joint Strategic Assessment event held on 6th February 2017 and to recommend that Chippenham Area Board endorses the outcomes.

 

Supporting documents:

Minutes:

The meeting received anupdateregarding the outcome ofthe ChippenhamOurCommunity Matters’Joint Strategic Assessmentevent held on 6February2017.

Resolved

1.    That the Area Board adopts the priorities identified by the ‘Chippenham Our Community Matters’ event and works to facilitate local action to tackle those priorities.

2.    That the Area Board requests the Local Youth Network, the Health and Wellbeing Group and the Community Area Transport Group (and other local task groups established by the Board) to adopt and take forward the priorities identified in the relevant theme areas.

3.    That the Area Board requests the Community Engagement Manager to work with key partners, agencies and community groups to coordinate action around the priorities identified.

4.    That the Area Board considers whether it wishes to champion a particular theme or priority and to earmark funding to promote, initiate and support community-led action around the selected priorities.

5.    That the Area Board considers appointing a lead member to champion any priorities adopted.

6.    That reports are submitted to the Area Board on progress made to address the priorities to ensure that positive outcomes are delivered and that this be made a regular item on future Area Board meetings.

7.    The Area Board expresses its thanks to the people who gave their time to participate in the event

 

8:30

26.

Health and Wellbeing Issues

To consider the following Health & Wellbeing Issues.

 

a)    To consider appointing Alison Butler to the position of Carers Champion.

 

b)    To consider the recommendations from the Chippenham Health & Wellbeing Group, namely:

 

·        Living Well Project - £6,000

 

Supporting documents:

Minutes:

The meeting considered the appointment of a Carers champion and the recommendations of local Health & Wellbeing Group with regard to applicants to their fund.

 

 

Resolved

 

1.    To appointAlison Butler to the positionof CarersChampion.

 

2.    To approve the recommendationfrom theChippenhamHealth &Wellbeing Group to award £6,000 to the LivingWellProject.

 

8:40

27.

Community Grant Funding

To consider the following applications:

·      ChippenhamMoonraker Gymnastics CIC - increasing participation safely - £2664.80

·      Wilts & Berks Canal Trust -  Towpath raising canal bank stabilisation - £4685.29

·      10th Chippenham Scout Group - Sextan Cubs Summer Camp - £950.00

·      St Andrews Church Castle Combe - Make History Project - £20000.00

·      Friends Of St Peter's C of E Academy -  Community Running Track and Improved Play Equipment St Peters School - £5000.00

·      Doorway Wiltshire Ltd. - new staff panic alarms - £600.00

·      Councillor Initiative - Tools Equipment & Signage to support volunteer Litter Picking Activities  - £2,126

Supporting documents:

Minutes:

The Area Board considered the  applications to the Community Area Grant Scheme 2016/17. Applicants were given an opportunity to address the meeting and answer questions put to them.

 

Following a short debate, the meeting;

 

Resolved

 

To make the following awards:

 

    i.       ChippenhamMoonraker Gymnastics CIC- increasingparticipation safely- £2664.80

   ii.       Wilts& Berks Canal Trust- Towpath raisingcanal bankstabilisation - £4685.29

 iii.       10th Chippenham Scout Group- Sextan Cubs Summer Camp -

 iv.       £950.00

  v.       St Andrews Church Castle Combe- Make History Project- £20000.00

 

Note: In considering the application, the meeting concluded that the application provided a unique and valuable facility for the community area; the addition of a small extension with amenities will enable the applicant to offer more opportunities for more events to be held in the heart of the village for the benefit of all visitors. As such, a funding award of more than the normal maximum award of £5,000 should be made.

 

 vi.       Friends Of St Peter'sC ofE Academy-  CommunityRunning Trackand Improved PlayEquipmentSt Peters School- £5000.00

vii.       Doorway Wiltshire Ltd. -new staffpanicalarms - £600.00

viii.       Councillor Initiative -Tools Equipment &Signage to support volunteer Litter Picking Activities  - £2,126

 

Admin Note:

8:50

28.

Community Asset Transfer

To consider the report which provides information about an application for the transfer of the land in Chippenham near Chippenham Town Football Club (CTFC) in accordance with Wiltshire Council’s Community Asset Transfer Policy.

Supporting documents:

Minutes:

The meeting considered the report whichprovided information about an application for the transfer of theland in ChippenhamnearChippenham Town Football Club (CTFC) in accordance withWiltshire Council’s Community AssetTransfer Policy.

Representation were received from representatives of the CTFC. In response to a question from Cllr Chris Caswill, it was noted that the proposed car park would be made available to other users when not in use by CTFC.

Resolved

To authorise the Solicitor of the Council to execute all documentation needed to implement the transfer subject to the following conditions:

 

  1. Advertisement of the proposed disposal in accordance with Section 123 Local Government Act 1972 with any objections considered by the Council. CTFC to pay the costs of such notice.

 

  1. Planning Consent being granted for the proposed change of use to a parking area.

  2. Subject to the outcome of public advertisement and the planning application, to agree to the lease of the land for car parking uses for a period of 17 years (or such other period as runs co-terminus with CTFC new lease with their landlord) and upon such terms as Wiltshire Council Estates considers reasonable. These will include a lease outside the 1954 L&T Act and re-instatement of the land at the end of the term. The lease can be terminated by Wiltshire Council if the land ceases to be used for community purposes.

 

4.    Each party bear their own costs other than as above for the Public Open Space Notice which CTFC is to pay.

 

29.

Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.

Minutes:

There were no urgent items.

9:00

30.

Evaluation and Close

The Chairman will invite any remaining questions from the floor.

 

Please note that the next meeting of the Area Board will be 26th June 2017.

The meeting scheduled for the 24 April 2017 will not be called.

Minutes:

The Chairman thanked everyone for attending the meeting. The next meeting of the Chippenham Area Board would take place on the 26th of June 2017.