Agenda and minutes

The Chairman, Councillor Howard Greenman, welcomed everyone to the meeting and introduced the councillors and officers present.

Apologies for absence were received from Baroness Jane Scott.

To approve and sign the minutes of the meeting held on 6 November 2017.

Resolved

That the minutes of the meeting held on 6 November 2017 were agreed a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

To include:

a)    Supporting those with SEND into employment

b)    Public Space Protection Orders

c)    Work Wiltshire

d)    Eat Out Eat Well

e)    Real Change – Supporting the homeless

The Chairman drew the meeting’s attention to the following announcements in the pack:

a)    Supportingthose with SEND into employment

b)    Public Space Protection Orders

c)    Work Wiltshire

d)    Eat Out Eat Well

e)    Real Change – Supportingthe homeless

It was also noted that Wessex Water had shared information on their community activities prior to the meeting, and could possibly invited to come to future meeting.

Angus Macpherson, Police & Crime Commissioner for Wiltshire and Swindon, will attend the meeting to introduce his consultation on the police’s proportion of the council tax for next year, and to answer questions.

Further information can be found here:

http://www.wiltshire-pcc.gov.uk/Information-Hub/Police-Precept-Consultation-2018.aspx

Police & Crime Commissioner (PCC), Angus McPherson, attended the meeting to discuss the plans for his budget and the impact that had on the council tax precept.

Matters highlighted in the course of the presentation and discussion included: the relative low level of funding given by central government; the option to raise the precept by, on average, a pound a month; how the police share resources with partners to save money; that the PCC encouraged people to put their views via the website; the good performance of the force; the wish to protect the number of officers in the force from further reduction; that initial results of the consultation would be fed back to the Police and Crime Panel; that the increase would cover the pay increase to existing to staff; and how community messaging could be developed and promoted.

The Chairman thanked the PCC for his presentation.

Officers will give an update on the Station Hub project.

Matthew Croston, Strategic Programmes Manager, presented the update on the Station Hub project.

Matters highlighted in the course of the presentation and discussion included: the background and initial ambitions for the project; the development of the business case submitted, the preapplication advice sought and consultation undertaken; how the project was split into different phases; how the concept master plan was developed and would be defined further; that over a 100 people visited the consultation event; the positive feedback received and the issues of concern raised by the public; that phase one is due to complete in March 2018; the aspirations of the phases 2- 7; the next steps to be undertaken in 2018/19; how the project is linked to other developments in the area to minimize possible disruption; the impact of the project on the number of parking spaces and the impact on traffic; the connections between the project and the wider development projects; and the need for involvement of private partners to fulfil the scope of the project.

The Chairman thanked the officer for the update.

To note the written updates provided and answer any questions arising from the floor:

      i.         Parish and Town Councils

     ii.         Wiltshire Police

    iii.         Wiltshire Fire and Rescue Service

   iv.         Wiltshire Clinical Commissioning Group (CCG)

     v.         Health Watch Wiltshire

   vi.         Chippenham and Villages Area Partnership (ChAP)

  vii.         Parish Forum Update

 viii.         Community Engagement Manager:

1.    WW1 Commemorative Tree Planting

2.    Clean Up Wilts

   ix.         A303 Stonehenge Local Community Forum - Request

     x.         Other Community Groups

The meeting noted the written updates received and the following additional verbal updates:

a)    Wiltshire Police

It was noted that: the Public Spaces Protection Order (PSPO) for Chippenham, made under the Anti-Social Behaviour, Crime and Policing Act, required all current Designated Public Places Orders (DPPO) to be renewed.; the police had wanted to review the size of the area affected but this will only be possible when the order itself if reviewed in three years.

In response to a question from Cllr Thompson, it was noted that some community police officers were trained in the use of handheld speed cameras and could be deployed to areas of reported significant problems.

Other issues discussed included: the possibility of imposing 20mph outside all schools; and the importance of engaging with communities to combat rural crime.

b)    Community Engagement Manager:

It was noted that: there had been a good response to WW1 Commemorative Tree Planting project; that 1c200 trees had been requested for the area; and that planting would be undertaken in November.

c)    A303 Stonehenge Local Community Forum

It was agreed that it would not be necessary to send a representative to this forum.

The meeting will receive an update on the matter of wish lanterns.

The meeting received an update regarding the progress for investigating how the Council could mitigate against the impacts of wish lantern and balloon releases. Officers stated that discussions with the relevant officers and councillors proved positive and that the possibility of including a revised wording in the licenses given for the use of council land to exclude the release of these devices would be explored further.

The meeting will receive a verbal update from the Health & Wellbeing group.

The meeting received a verbal update regarding recent activities including the Senior Moment engagement event for which the staff and volunteers were thanked for their efforts in organising.

To consider the following youth grant:

·         Wiltshire Outdoor Learning Team - £4,666

At the invitation of the Chairman, the meeting received feedback from the Rag and Bone Theatre regarding their project funded by the Area Board. This included information from two young people who relayed their experiences at the Rag and Bone Theatre including the importance of performance and design in building confidence and resilience.

Cllr Peter Hutton and Richard Williams, the Local Youth Facilitator, presented the update report and the application request. In the update, it was noted that the Woodland Youth Café and coffee shop would now open from Thursdays and Fridays; and that the Blue Bus project was up and ready and would be available in Yatton Keynell and in Stanley park.

Resolved

To allocated £4,666 to the WiltshireOutdoor Learning Team for the recommissioning of the ropes course for the summer.

To consider the following applications:

£5,000 - Sevington Victorian School - new toilets with disabled access
View full application
                                                                                                                                      

£3,495 - Castle Combe Parish Council - : Instillation of three heart defibrillators

View full application

£5,000 - Bybrook Benefice - Community Audio Visual system in the Church.

View full application

£750 - Chippenham Sea Cadet Corps - Security Fence

View full application

The Area Board considered the following applications to the Community Area Grant Scheme.

The applicants were given an opportunity to present their application and answer any questions.

Resolved

1.     To award  £5,000 toSevington Victorian School fornew toilets with disabled access;

2.     To award £3,495 to Castle Combe Parish Councilfor the instillation of three heart defibrillators;

3.     To award £5,000 toBybrook Benefice for CommunityAudio Visual system inthe Church; and

4.     To award £750 to ChippenhamSea Cadet Corps for SecurityFence

Any other items of business which the Chairman agrees to consider as a matter of urgency.

There were no urgent items.

The Chairman will invite any remaining questions from the floor and will welcome the submission of new items for future discussion.

The next meeting is on 19 March 2018.

The Chairman thanked everyone for attending the meeting. The next meeting of the Chippenham Area Board would take place on 19 March 2018.