Agenda and minutes
PDF 153 KBVenue: Kennet Valley Hall, Lockeridge, Marlborough, Wilts SN8 4EL
Contact: James Hazlewood (Senior Democratic Services Officer)
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Chairman's Welcome and Introductions Minutes: The Chairman welcomed everyone to the meeting and invited the Councillors and Officers present to introduce themselves.
The Chairman also noted those parish representatives who were in attendance. He also thanked Superstrings for the excellent music played at the beginning of the meeting.
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Apologies for Absence Minutes: Apologies for absence had been received from the following:
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Minutes a. To approve and sign as a correct record the minutes of the meeting held on 1 November 2011. b. Update on actions and outcomes arising.
Supporting documents: Minutes: The minutes of the meeting held on 1 November were approved as a correct record and signed by the Chairman. |
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Declarations of Interest Councillors are requested to declare any personal or prejudicial interests or dispensations granted by the Standards Committee. Minutes: There were no declarations of interest.
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Chairman's Announcements The Chairman will make the following announcements:
a. Household Survey – “What matters to You?” b. “Do you have the X-factor?” – DVD and video on youtube c. Youth Advisory Group Pilots d. Help to Live at Home – update e. Localism Act 2011 – briefing note f. Core Strategy
Supporting documents:
Minutes: The Chairman made the following announcements:
(a) Household Survey – What Matters to You?
The Council and its partners, Wiltshire Police, Wiltshire Wildlife Trust, Probation Service, Wiltshire Fire and Rescue and NHS Wiltshire were undertaking a large random survey to Wiltshire residents in order to understand local people’s priorities and needs. Copies of the survey were available at the meeting and people can also complete an on line version using the following link www.wiltshire.gov.uk/whatmatterstoyou The survey is open until the end of February.
(b) Do you have the X Factor DVD
The Councillor Development Group has produced a DVD aimed at encouraging people to become involved with democracy in their local area. Copies of the DVD are available from Marie Todd marie.todd@wiltshire.gov.uk or tel 01225 718036. The DVD is also available to view using the following link:
http://www.youtube.com/watch?v=8Y_CvgVAgvY
(c) 11-19 Commissioning Strategy
The Wiltshire Cabinet had approved the Commissioning Strategy for 11 to 19 year olds. Youth Advisory Groups would now be set up in each area by June 2012.
(d) The Localism Act 2011
The Localism Act received Royal Assent on 15 November 2011 although the Act contained a number of important measures most of these are not yet in force. A briefing note was circulated with the agenda papers.
(e) Draft Wiltshire Core Strategy
On 17 January Cabinet considered a submission draft Wiltshire Core Strategy. Full Council had now approved the draft for publication and agreed to a six week statutory consultation period commencing on 20 February 2012.
Copies of the Core Strategy can be viewed in all local libraries. All the consultation documents will be made available on the Council’s website and at the council offices at Bradley Road and County Hall, Trowbridge, Browfort, Devizes, Monkton Park, Chippenham and Milford Street, Salisbury. Comments can also be received on line or in writing but must be received by Monday 2 April 2012.
The draft Wiltshire Core Strategy details a spatial strategy for Wiltshire and related policies to deliver that strategy. The core strategy incorporates a strategy for each community area which identifies specific development sites where appropriate and highlights specific considerations in each area. |
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Community Area Grant Scheme The Wiltshire Councillors will consider six applications to the Community Area Grants Scheme.
Copies of the grant application packs for the Community Area Grants Scheme are available from the Community Area Manager or electronically at: http://www.wiltshire.gov.uk/areaboardscommunitygrantsscheme.htm
Supporting documents:
Minutes: The Area Board considered six applications for Community Area Grant funding. The Community Area Manager introduced each application, following which a representative of the applicant was given an opportunity to give a brief overview of their project to the Area Board.
Decision Kennet Valley Hall was awarded £1,000 to purchase a new sit on mower subject to quotes and a refund to the Area Board of any underspend below the £1,000 allocated. Reason – The application met the Community Area Grants Criteria 2011/12 and would increase support to community facilities.
Decision Manton Pre School Playgroup was awarded £996 to purchase new stackable tables. Reason – The application met the Community Area Grants Criteria 2011/12 and would increase support for community facilities.
Decision Christ Church East Kennett was awarded £844 to purchase new pew cushions to enable the church to be used for community meetings subject to the balance of funding being in place. Reason – The application met the Community Area Grants Criteria 2011/12 and would maintain community facilities for people to meet.
Decision Aldbourne Youth Council was awarded £5,000 to install a kitchen as part of renovations to new premises for Aldbourne Youth Council and the wider community subject to planning permission, securing the equipment under the terms of the trust and the balance of funding being in place. Reason - The application met the Community Area Grants Criteria 2011/12 and would increase support for community facilities.
Aldbourne Youth Council confirmed that planning permission for the project had now been granted.
Decision Aldbourne Defibrillator Team was awarded £2,850 to purchase and install four defibrillators in Aldbourne subject to the balance of funding being in place. Reason – The application demonstrated benefit to the community of Aldbourne.
Some concern was expressed regarding the value of this project and whether there was a need for 4 defibrillators. However, the applicant explained that it was important that the equipment was spread out throughout the village.
Decision Superstrings Wiltshire Folk Project was awarded £4,060 to introduce young people to play stringed instruments to culminate in a concert style event. The grant is conditional on the balance of funding being in place. Reason – The application met the Community Area Grants Criteria 1011/12 and would increase support for community events.
It was noted that Superstrings had also applied to the Pewsey, Marlborough, Devizes and Bradford on Avon Area Boards for funding.
ACTION: Andrew Jack, Community Area Manager |
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Partner Updates To note the attached Partner updates and receive any further information partners wish to share:
Supporting documents:
Minutes:
Inspector Ron Peach spoke to the written update which was set out in the agenda pack.
· The Police Authority was currently writing the Policing Plan for 2012/13. This would be the last Plan before the election of a Police and Crime Commissioner for Wiltshire and Swindon in November. Consultation would be undertaken in as many places as possible, (in addition to the public survey, meeting with MPs, Councillors and Youth Parliament), and feedback from Area Boards was key to understanding the issues that affect communities. If people wanted to raise an issue of concern suitable for a strategic approach through the plan they could do so via the Police Authority on 01380 734022 or by emailing angus.macpherson@wiltshire.pnn.gov.uk
· Christmas had been quiet in the Marlborough community area and the new response policing hub was working well.
· The main areas of concern were rural thefts and non-dwelling burglaries.
· The British Crime Survey now showed that Wiltshire is the safest County in the Country.
· It was noted that some people had recently received phone calls and emails stating that their bank owed them money and asking for bank details. People should not disclose personal information but should delete or ignore these emails and calls.
A written update was circulated with the agenda.
A written update was circulated with the agenda.
The main issue considered by the Parish Forum at its last meeting was the reclamation of villages from traffic. Ben Hamilton Baillie, a nationally renowned traffic consultant, would be giving a talk on this issue at a seminar to be held on 13 March at 7pm at Kennet Valley Hall, Lockeridge. He would be helping parish councils throughout the community area look at how they might reduce speed, tackle parking problems and better manage their traffic. .Copies of the Hamilton Baillie brochures would be made available to all Parishes.
The seminar would be open to the public, and anyone interested in coming along to listen and discuss the problems of rural village traffic is invited to participate. For further information people should contact their local Parish Council, Mary Spender, Fyfield and West Overton Parish Council, email mary@spender.org, or Andrew Jack Community Area Manager email Andrew.jack@wiltshire.gov.uk
The Area Board was pleased to hear that the Avebury Traffic Group was now up and running.
MADT had been consulting on and producing the Marlborough Area Plan for 2012-17. A first draft was now complete and example pages were shown at the meeting so that those present could see the layout. Copies would now be sent out for the next round of consultation.
The consultation on the plan so far had gathered information through:
· On-line surveys · Public consultation events · Open evenings · Business lunch
The plan highlighted key issues raised, gave the current position and then set out actions and recommendations to address the issues. Aspirations were clearly identified and prioritised. Representatives from the whole community area had ... view the full minutes text for item 7. |
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Visiting Cabinet Representative - Councillor Lionel Grundy (Children's Services) Councillor Lionel Grundy, Cabinet Representative for Children’s Services, will give a brief overview of that area of responsibility and respond to any questions.
(Note: Written questions may be submitted in advance – please email to james.hazlewood@wiltshire.gov.uk by 2pm on Thursday 2 February 2012)
Minutes: This item was withdrawn as Cllr Lionel Grundy had been detained at the meeting of Wiltshire Council. |
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2012 - A Year of Celebration To receive information on how communities can organise local events to celebrate the Olympics and the Queen’s Diamond Jubilee. A toolkit has been produced giving more details and copies of this will be available at the meeting.
Minutes: (a) Supporting Local Events to Celebrate the Diamond Jubilee and Olympics
Anne Huggett, Senior Media Relations Officer, gave a presentation regarding the plans for 2012 and the celebration of the Queen’s Diamond Jubilee and the Olympics.
• 2 key events • Olympic Torch Route and; • The Queen’s Diamond Jubilee • A real opportunity to; • Reinvigorate our local economy • Showcase what we have and what we do so well in Wiltshire • Promote our strong and vibrant community spirit • This was an opportunity for communities to showcase talent, history and diversity and hold local events or street parties
2012 Olympics
• Wiltshire Council had worked with the London Organising Committee for the Olympic Games (LOCOG) to secure the Torch Relay in Wiltshire. • 120 Torchbearers would cover 100 miles per day • This will include lunch time and evening events • There would be an evening event in Salisbury on 11 July 2011 • The Olympic Torch will visit 15 towns in Wiltshire in May and July. • Tuesday 22 May 2012 – afternoon: • Southwick • Trowbridge • Bradford on Avon • Wednesday 23 May 2012 - morning • Chippenham • Calne • Marlborough • Royal Wootton Bassett - afternoon • Wednesday 11 July 2012 – afternoon and eve • Ludgershall • Tidworth • Amesbury • The Winterbournes • Salisbury – including evening event at Hudson’s Field • Thursday 12 July 2012 - morning • Salisbury –morning start from the Cathedral • Wilton • Barford St Martin • Fovant • Ludwell • Opportunities for celebrations and event: • Party or celebration for local Torch bearers • Queen’s Diamond Jubilee event for all communities at Salisbury Cathedral (+ Royal visit) – early May • 1 Day business and community festival – Hudson’s Field, Salisbury – 11 July • Business breakfast event – 11 July • Music event – main stage – Hudson’s Field, Salisbury – 11 July • Salisbury evening event – 11 July • Torchbearers reception and presentation – 11 July • Local events or street parties across the county
What can the Council do to support these celebrations?
• Raise awareness in our communities of what’s happening • Inspire involvement • Provide the opportunities to showcase local community groups • Provide support and assistance • Break down the barriers – make it easy! • Ensure communities are safe • Help to manage the media - provide lots of local stories and news
• Local Groups were invited to upload a clip of themselves to Youtube and then email the link to 2012celebrations@wiltshire.gov.uk for the Shine 4 Wiltshire competition closing date 26 February. • The links will then be uploaded to Facebook on 29 February where the public will be able to vote for their favourite act. • The winner will perform as the support act to a national headline act on 11 July at Hudson’s Field, Salisbury
• The Communications Team have toolkits available which will help you plan your event • For any information/help/guidance ... view the full minutes text for item 9. |
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Diamond Jubilee - Wiltshire Celebration Event To provide the Area Board with an update on the current position and arrangements for the Wiltshire Celebration Event being organised by the Lord-Lieutenant for Wiltshire, to mark the Queen’s Diamond Jubilee.
Supporting documents:
Minutes: The Area Board considered a report which provided an update on the current position and arrangements for the Wiltshire Celebration Event being organised by the Lord-Lieutenant for Wiltshire. The event would include a jousting tent for each Area Board to enable to showcasing of the area’s contribution to the life of Wiltshire. The event would take place on Tuesday 1 May 2012.
It was noted that a number of events were taking place in the local community to celebrate the Jubilee. The Deputy Mayor was co-ordinating events for the town of Marlborough. |
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Olympic and Jubilee Celebrations - Area Board fund for Parish events To determine applications from Parish Councils for funding from this budget towards events celebrating the Queen’s Diamond Jubilee and/or the London 2012 Olympics. This budget was set aside for this purpose by the Area Board at its meeting on 1 November 2011.
Supporting documents:
Minutes: The Area Board considered four applications seeking funding from the Area Board fund for parish events to mark the Olympic and Jubilee year, 2012.
Decision To award the following grants:
(a) Aldbourne Parish Council - £500 towards a village Jubilee lunch. (b) Ramsbury Parish Council - £500 towards fireworks as part of a day of Jubilee celebrations. (c) Berwick Bassett and Winterbourne Monkton Parish Council - £500 towards a street party for both villages. (d) Ogbourne St George Parish Council - £500 towards a weekend of village events including a number of different activities.
Reason: The grants would enable community events to take place and to encourage a range of cultural opportunities for residents and visitors to the area.
ACTION: Andrew Jack, Community Area Manager |
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Community Area Transport Group (CATG) update To receive an update on the work of the Community Area Transport Group (CATG) which last met on 17 January 2012.
Supporting documents: Minutes: The Area Board considered a report which gave an update on proposals from the Community Area Transport Group (CATG) that had taken place on 17 February 2012.
Decision (1) To allocate £1,000 to provide a public bench on the south side of Marlborough High Street. (2) To allocate the remaining funding of £1,846 to upgrade signage by the crossing by St Peter’s School, Marlborough to increase safety.
Reason: To provide a facility needed by local people and to improve safety outside St Peter’s School. |
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Any Other Questions The Chairman will invite any remaining questions from the floor. Minutes: A question was asked relating to the recycling centre at Salisbury Road and why certain items were sent to landfill whereas if taken to Tesco’s or Waitrose they were not. A question was also asked relating to the recycling of polystyrene.
The Chairman asked the questioners to send their queries to Andrew Jack, Community Area Manager who would undertake some research and respond to them.
ACTION: Andrew Jack, Community Area Manager. |
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Evaluation and Close To note the attached forward plan.
The next meeting of the Marlborough Area Board will be held on Tuesday 27 March 2012, 7.00pm at Marlborough Town Hall – This meeting will include a opportunity to have your say on future priorities for the Marlborough Community Area, and to discuss the outcomes of the Joint Strategic Assessment for the area.
Supporting documents: Minutes: The Chairman thanked everyone for attending and asked those present to use the voting handsets to evaluate the meeting.
It was noted that the next meeting of the Marlborough Area Board would be on Tuesday 27 March at The Courtroom, The Town Hall, Marlborough. |