Agenda and minutes

Apologies for absence had been received from the following:

Cllr Jemima Milton

Alan Phizlackea – Aldbourne Parish Council

Sheila Glass – Ramsbury and Axford Parish Council

Clair Costello – Froxford Parish Council

Margaret Rose – Marlborough Town Council

Marian Hannaford Dobson – Marlborough Town Council

Shelley Parker – Marlborough Town Council (Clerk)

Inspector Matthew Armstrong – Wiltshire Police

Steven Donohue – Early Help East

Cllr Stewart Dobson stood in as Chairman in Cllr Milton’s absence.

a.            To approve and sign as a correct record the minutes of the meeting held on 18 June 2015.

b.            Update on actions and outcomes arising.

The minutes of the meeting on 18 June 2015 were approved as a correct record with the following amendment:

Minute 51 – Urgent Items

“Cllr Sheppard requested that a progress update be provided in the future on the change in the Local Youth Network youth grant application forms.”

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Cllr Stewart Dobson expressed a non-pecuniary interest in item 6 – The Merchant’s House, Marlborough. The Merchant’s House was part-owned by Marlborough Town Council, which Cllr Dobson was a member of. Cllr Dobson stated that he would consider the application with an open mind.

Cllr Nick Fogg expressed a non-pecuniary interest in item 6 – The Merchant’s House, Marlborough. The Merchant’s House was part-owned by Marlborough Town Council, which Cllr Fogg was a member of. Cllr Fogg stated that he would consider the application with an open mind.

Cllr James Sheppard expressed a non-pecuniary interest in item 6 – Friends of Aldbourne Band. Cllr Sheppard was chairman of the brass band. Cllr Sheppard stated that he would consider the application with an open mind.

The Area Board is asked to note the discussions held at the CATG meeting of 25 June 2015.

Cllr Sheppard introduced the CATG report.

It was noted that Marlborough CATG had received a new funding allocation for 2015/16 of £13,615. With money remaining from the previous financial year and rolled into this year, Marlborough CATG had a total of £18,295 available to be allocated in 2015/16.

A total of £5,000 had been allocated to projects in the Marlborough community area. It was noted that a total of £13,295 was left to be spent in 2015/16.

It was explained that most schemes were progressing well, and that Balfour Beatty were being chased to complete any work. Any help that could be provided to help them continue work was being given.

Parish Councils were reminded that a 25% contribution was expected from them for all schemes as a matter of principal.

Resolved

To note the discussions held at the CATG meeting of 25 June 2015 as outlined above and the progress towards developing priority schemes.

The Wiltshire Councillors will consider four applications to the Community Area Grants Scheme, as follows:

1.     The Merchant’s House, Marlborough – £5,000 towards research, Conservation and restoration of a second floor bedchamber using the services of an experienced conservator.  Recommendation: meets criteria

2.     Friends of Aldbourne Band – £999.99 to purchase a new drum kit, cymbals and carry case for the youth training band.  Recommendation: meets criteria

3.     Friends of Broad Hinton School – £4,250 towards resurfacing the school’s outdoor learning area with a hard wearing rubber safety surface. Recommendation: meets criteria

4.     Aldbourne Pre-school – £1,013 towards the costs of renovation of the pre-school’s old hardwood floor.  Recommendation: meets criteria

The Area Board is also asked to:

1.    Agree the three allocations of funds totalling £705.43 from the Revenue funding already set aside from the 2014/15 budget to pay for the area’s “Baron” and to enable the Marlborough community to take part in this activity organised as part of Legacy 2015.

2.    To note that Marlborough Area Board contributed £500 towards its Baron instead of the £750 requested at the last meeting.

3.    To note that there is £394.57 remaining in the Legacy or revenue fund set aside in March 2015.

Copies of the completed application forms and grant application packs for the

Community Area Grants Scheme are available from the Community Area

Manager or electronically at

http://www.wiltshire.gov.uk/areaboardscommunitygrantsscheme.htm

The Area Board considered four applications for Community Area Grant funding. 

Andrew Jack, Community Area Manager, introduced each application, following which a representative of the applicant was given an opportunity to give a brief overview of their project to the Area Board.

The Area Board was asked to note that the contribution towards the costs of producing the “Baron” that took part in the procession has reduced from £750 to £500.

It was explained that there was currently £394.57 remaining in revenue funding which had been put aside for Legacy events. This money was noted as being available for the Marlborough community area to bid towards for events over the rest of the summer. It was requested that this information be circulated to all parishes.

Andrew Jack was thanked for carrying the Marlborough community area’s Baron during the Magna Carta 800 Celebration parade in Salisbury. The Baron was on display at Salisbury Cathedral and would be returning to Marlborough in the future for community use.

Resolved

To agree on the grant funding applications as follows:

1.     Friends of Aldbourne Band was awarded £999.99 to purchase a new drum kit, cymbals and carry case for the youth training band.

Reason – The application met the Community Area Grants Criteria 2015/16

2.     Friends of Broad Hinton School was awarded £4,250 towards resurfacing the school’s outdoor learning area with a hard wearing rubber safety surface.

Reason – The application met the Community Area Grants Criteria 2015/16

3.     Aldbourne Pre-school was awarded £1,013 towards the costs of renovation of the pre-school’s old hardwood floor.

Reason – The application met the Community Area Grants Criteria 2015/16

4.     To defer the application from The Merchant’s House, Marlborough for £5,000 towards research to a later meeting.

Reason – to receive information from a representative at the meeting in light of the scale of the funding requested, with the provision that an extraordinary meeting be held to consider the grant if the timescale of the decision affects their work.

To approve the three allocations of funds totalling £705.43 from the Revenue funding already set aside from the 2014/15 budget to pay for the area’s “Baron” and to enable the Marlborough community to take part in this activity organised as part of Legacy 2015.

To note that Marlborough Area Board contributed £500 towards its Baron instead of the £750 requested at the 18 June 2015.

To note the £394.57 remaining in the Legacy or revenue fund set aside in March 2015.

It was asked if a defibrillator unit could be put forward as a grant funding application for Broad Hinton village hall. This was clarified as fitting the capital funding criteria and therefore could be submitted for consideration. It was noted that the Area Board could not provide money for ongoing maintenance cost including battery replacements.

Any other items of business which the Chairman agrees to consider as a matter of urgency.

There were no urgent items.

The next meeting of the Marlborough Area Board will be held on 29 September 7.00pm at Marlborough Town Hall, 5 High St, Marlborough SN8 1AA

The Chairman thanked everyone for attending.

Any possible themes for the next Area Board were asked to be submitted.

It was noted that the next meeting of the Marlborough Area Board would be on Tuesday 29 September 2015, 7.00pm, at Marlborough Town Hall, 5 High St, Marlborough SN8 1AA.