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Agenda and minutes

Venue: Marlborough Town Hall, 5 High St, Marlborough SN8 1AA

Contact: Adam Brown  (Democratic Services Officer)

Items
No. Item

45.

Chairman's Welcome and Introductions

Minutes:

The Chairman welcomed everyone to the meeting and invited the Councillors and Officers present introduce themselves.

 

The Chairman also noted those parish representatives who were in attendance.

 

46.

Apologies for Absence

Minutes:

Apologies for absence had been received from the following:

 

Cllr Nick Fogg

Freya Pigot – Marlborough Local Youth Network

Peta O’Brien – Marlborough Local Youth Network

Marian Hannaford Dobson – Marlborough Town Council

47.

Minutes

a.               To approve and sign as a correct record the minutes of the meetings held on 19 May 2015.

Supporting documents:

Minutes:

The minutes of the meeting on 19 May 2015 were approved as a correct record.

 

 

48.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Minutes:

There were no declarations of interest.

 

49.

Chairman's Announcements

To note any announcements from the Chairman.

Minutes:

The Chairman made the following announcements:

 

a)    Magna Carta 800 Celebrations

 

Congratulations were expressed regarding the success of the Magna Carta 800th anniversary celebrations in Salisbury. Andrew Jack was thanked for carrying Marlborough Community Area’s Baron puppet during the procession.

50.

Local Youth Network Update and Applications for Youth Funding

To receive an update on the Local Youth Network (LYN) and for the Area Board to consider one Youth Grant:

 

1.     Aldbourne Youth Council – Have requested £5000 for a project which will provide positive activities for young people aged 13-19 to engage in during the summer holidays.

 

It was agreed at the 19 May 2015 Area Board that the application from Aldbourne Youth Council for £5000 Community Youth Grant funding should be deferred until further information was provided to the LYN Management meeting. This meeting will take place on 16 June 2015. The application is being considered at an extraordinary meeting of the Marlborough Area Board due to the urgency of the funding.

 

The recommendation from the 16 June 2015 LYN Management meeting will be published as an agenda supplement.

Supporting documents:

Minutes:

Jan Bowra, Community Youth Officer (CYO) for Marlborough community area, was in attendance to provide an update on Local Youth Network (LYN) activities and present youth grant recommendations.

 

Peta O’Brien was re-elected as Chair and Freya Pigott elected as Co-Chair at the 16 June 2015 LYN Management Group meeting.

 

It had been agreed at the 19 May 2015 Area Board that the application from Aldbourne Youth Council for £5000 Community Youth Grant funding would be deferred until further information was provided to the LYN Management Group.

 

This meeting had taken place on 16 June 2015 and it was noted that the LYN Management Group had asked further questions and clarified the points of information presented to them. All information requested had been received. The Management Group unanimously concluded that it would recommend to the Area Board that the full £5000 funding for summer activities be granted.

 

As well as young people aged 13-19, it was clarified that the summer activities would be inclusive of those ages 19-25 if they have disabilities or SEN. Promotion would take place through social media, schools, Sparksite, and direct contact with Jan Bowra. It was requested by the Area Board that Jan Bowra also contacted year group staff at schools.

 

It was confirmed that a trip to Thorpe Park was included as a part of the grant funding. The trip would be the result of a project planning task set for the children involved, which they would be organising.

 

The Area Board considered that a condition should be included whereby Aldbourne Youth Council would return to the Area Board in September with a presentation detailing how the summer activities went. This would include photos and a report from young people and members of the youth council.

 

It was requested that in the future Area Board members should be provided with all documentation viewed by the LYN Management Group for youth grant applications.

 

Resolved

 

To award Aldbourne Youth Council £5000 for summer activities on the condition that they return to the Area Board in September to provide a presentation from young people and members reporting on how activities went.

51.

Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.

Minutes:

An update on equipment at the old Youth Centre was requested. It was explained that the Duke of Edinburgh Outward Bound Kit had been move to storage in Devizes. The kit was available to be taken out of storage for local use, along with equipment still located at the old Youth Centre. Equipment could be used for non-youth as well as youth related purposes. Grant funding was noted as including a condition which accepts that equipment would be for community use.

 

It was requested that a central list of what equipment was available be put together.

52.

Evaluation and Close

The next meeting of the Marlborough Area Board will be held on Thursday 21 July, 7.00pm at Marlborough Town Hall, 5 High St, Marlborough SN8 1AA.

Minutes:

The Chairman thanked everyone for attending.

 

It was noted that the next meeting of the Marlborough Area Board would be on Tuesday 21 July 2015, 7.00pm in Marlborough Town Hall, 5 High St, Marlborough SN8 1AA.