Agenda and minutes

(reports in pack where appropriate)

·        Reducing child poverty

·        Digital Inclusion

·        Library review

·        Consultation on waste sites

The Chairman welcomed everyone to Melksham Oak School and commented on the excellent turn out of young people in attendance for the youth funding item.

The Chairman then introduced the Wiltshire councillors who made up the area board, supporting Wiltshire Council officers and Cllr John Noeken (Cabinet member for Resources), who was attending the meeting.

The following Chairman’s announcements contained in the pack were noted:

• Child Poverty.
• Library Review.
• Digital Inclusion.
• Consultation on waste sites.

Apologies were received from – Chris Holden, (Melksham Community Area Partnership).

Councillors are requested to declare any personal or prejudicial interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

To approve and sign as a correct record the minutes of the meetings held on the 9 and 29 March 2011.

Decision

That the minutes of the meeting on 9 March 2011 were approved and signed as a correct record.

That the minutes of the meeting on 29 March 2011 were approved and signed as a correct record with the following amendment:

Cllr Hubbard requested the following amendments:

Page 27, para 4, line 3 be removed, this amendment was voted on and lost 4 votes to 2.

Page 37, that the amendment proposed by Cllr Roy While was agreed unanimously and that the substantive motion, a recorded vote had been requested and carried out, this was voted on and agreed by members.

Cllr Seed – For

Cllr Eaton – For

Cllr Griffiths – For

Cllr Hubbard – Against

Cllr S.Petty – Against

Cllr Roy While - For

The substantive motion was carried 4 votes to 2.

(Each presentation will last 3 minutes, followed by questions. The funding will be awarded by public vote.)

1.      Fruity Fun

2.      Wii Fit

3.      Graffiti Wall

4.      Health Camp

5.      Drama Workshop

6.      Aerobic Fitness

7.      Multi-Sports Coaching

8.      Fun-Fitness Dance

You decide: presentations from groups of young people bidding for area board funding.  (Each presentation lasted for 3 minutes, followed by questions. The funding was awarded by public vote.)

The Chairman gave a brief Introduction and an explanation of the interactive voting system which would be used to score the presentations.

He then handed over to Kaylum House, (Canberra Youth Centre member) who introduced each of the three minute presentations and helped to co-ordinate questions that the audience put to the young people present about their presentations.

The presentations were as follows:

Fruity Fun

Wii Fit

Graffiti Wall

Health Camp

Drama Workshop

Aerobic Fitness

Multi-Sports Coaching

Fun-Fitness Dance

Results:

1^st Fruity Fun

2^nd Aerobic Fitness

3^rd Wii Fit

              4^th Multi-Sports Coaching

5^th Graffiti Wall

6^th Fun-Fitness Dance

Cllr Jon Hubbard, on behalf of the Area Board thanked all the presenters for their hard work and excellent ideas, this was endorsed by the Chairman.

Decision

• That the Melksham Area Board agreed to grant funding to the top six projects.

To receive updates from any of the following partners:

a.      Melksham CAYPIG

b.      Community Area Partnership Representative

c.      Wiltshire Police

d.      Wiltshire Fire and Rescue Service

e.      NHS Wiltshire – Dr James Heffer

f.        Melksham Town Council

g.      Parish Council Nominated Representatives

Invitation to Melksham Chamber of Commerce to become a regular partner of the area board.

a. Melksham CAYPIG

Members of the CAYPIG had recently discussed their areas of concern in Melksham, these were more litter bins and better street lighting.

b. Community Area Partnership Representative

Nothing to report.

c. Wiltshire Police & Wiltshire Police Authority

The written update distributed with the agenda was noted.

d. Wiltshire Fire and Rescue Service

The written update distributed with the agenda was noted.

It was requested that the charts on the report could be made more clearer when viewed in black and white.

e. NHS Wiltshire

The written update distributed with the agenda was noted.

f. Melksham Town Council

Cllr Chris Petty advised that the Town Council had concerns about the closure of the Melksham sorting office.

g. Parish Council Nominated Representatives

Nothing to report.

The Chairman thanked all partners and parishes for their updates and attendance.

Richard Parker, Bath Spa University

Richard Parker & Dr Janet Rose (Bath Spa University) gave an update on the the Melksham 0-19 Resilience Project that came to the Area Board in December 2010.

The project was a collaborative venture between schools, Bath Spa University and a number of other services working with young people in the Melksham area. It had two main aims – to test out the potential of emotion coaching techniques to improve behaviour, outcomes and family relationships in an area of significant deprivation, and to examine the feasibility and impact of adopting a common approach to such techniques across all services, on individuals, families, multi agency working and community well being.

Early indications were that the project’s techniques were working and that the next phase would involve working more with parents and setting up a parents forum.

The Chairman thanked Richard Parker & Dr Janet Rose for their update.

Tim Edmonds, Communications Manager

Brian Stables RUH, Bath, gave a presentation that outlined the implications of the application for trust status.

Points made included:

• The RUH is in the top 20% of acute hospitals in England and Wales for stroke care.

• The trust is improving the ways in which it cares for people with dementia and setting local standards.

• The RUH is expanding its role as a regional provider of specialised treatment for patients with prostrate cancer.

• To continue to provide comprehensive acute care.

Questions from the floor included:

How much extra funding would be available for services?

a) Around 2% per annum would be ploughed back into services.

How will members be elected?

a) Any elections would be carried out by a third party.

The Chairman thanked Brian Stables for his presentation.

At the meeting of the Melksham Area Board held on 29 March 2011 the Area Board confirmed that it should be the governance route for the development of the Melksham Community Campus and delivery of the preliminary management project in the Melksham Community Area.  The Board also asked officers to support the creation of a Shadow Community Operations Board.   In order to move forward with this project the Board is now asked:

(a)          To confirm the draft terms of reference considered by the Area Board on 29 March 2011 as amended.

(b)          To appoint a Wiltshire Council member of the Area Board to the Shadow Community Operations Board.

(c)          To agree the composition of the Shadow Community Operations Board.

At the meeting of the Melksham Area Board held on 29 March 2011 the Area Board confirmed that it should be the governance route for the development of the Melksham Community Campus and delivery of the preliminary management project in the Melksham Community Area. The Board also asked officers to support the creation of a Shadow Community Operations Board.

In order to move forward with this project the Board was asked:

(a) To confirm the draft terms of reference considered by the Area Board on 29 March 2011 as amended.

(b) To appoint a Wiltshire Council member of the Area Board to the Shadow Community Operations Board.

(c) To agree the composition of the Shadow Community Operations Board.

Decision

• That the Melksham Area Board confirms the draft terms of reference considered by the Area Board on 29 March 2011 as amended, with the addition of one extra Shadow Community Operations Board Member.

• That Cllr Roy While is appointed to the Shadow Community Operations Board as the Melksham Area Board representative member.

• That the Melksham Area Board confirms the composition of the Shadow Community Operations Board as follows:

Education& Young People – Stephen Clarke, Head of Melksham Oak School. .

User and Community Groups, 3 representatives:

Brian Warwick representing Melksham & District 55 Plus Forum Senior citizens and the disabled.

Sarah Todhunter, Chair of Melksham Amateur Swimming Club, Vice Chair Seend CofE VA School Governing Body.

Stanley ( George )Roberts, Christie Miller Indoor Bowls Club.

Wider Community – 2 representatives:

Colin Goodhind,Vice Chair, Community Area Partnership.

Graham Ellis, President of the Melksham Chamber of Commerce.

Town/Parish Councils.- 1 representative to be kept open pending submission of nominations.

Area Board representative – Cllr Roy While.

• It was also agreed that a young person focus group would be formed to work through the Melksham Community Area Partnership.

Cllr Jon Hubbard

Cllr Jon Hubbard outlined the impact of the closure of the Royal Mail sorting office and supporting services in the town centre.

Decision

• That a letter is sent to the Royal Mail and Post Office Counters Ltd highlighting the concerns that the Melksham Area Board has regarding the closure of the Melksham sorting office and supporting services in the town centre, and requests that Royal Mail works with the Economic Development Team, Wiltshire Council to reduce the impact of this closure.

Decision

·        That the minutes of the meeting of the Melksham Community Area Transport Group held on 19 April 2011 were approved and signed as a correct record.

There were none.

Community Grants Scheme

The Wiltshire Councillors will consider one application to the Community Area Grants Scheme, as follows:

·        Atworth Youth Club have applied for £783 for camping equipment. 

Copies of the completed application forms and grant application packs for the Community Area Grants Scheme are available from the Community Area

Manager or electronically at:

http://www.wiltshire.gov.uk/areaboardscommunitygrantsscheme.htm

The Wiltshire Councillors considered oneapplication seeking 2010/2011 Community Area Grant Funding:

Decision

·        Atworth Youth Club awarded £783 for camping equipment.

• Reason

This application demonstrates a link to the Melksham community plan in terms of ‘achieving greater benefits and value for money from existing youth facilities and to provide a greater variety of activities and sessions at existing youth facilities’.

Weds 14 July 2011 – Riverside Club (2 - 4pm)

Tues 20 Sept 2011 – Aleoric School

Weds 14 July 2011 – Riverside Club (2 - 4pm)

Tues 20 Sept 2011 – Aleoric School

Attendees were invited to give feedback using electronic voting.

The Chairman thanked everybody for attending the meeting.