Agenda and minutes

To receive nominations for Chairman for 2016/17.

Nominations for Chairman for 2016/17 were sought.

Councillors Walsh and Clewer were nominated, the vote resulted in a tie with four votes each. The Board Members then agreed to decide the Chairman for the 2016/17 year period by the flip of a coin.

Decision

Councillor Richard Clewer was elected as Chairman for 2016/17.

To receive nominations for Vice-Chairman for 2016/17.

Cllr Richard Clewer was in the Chair.

Nominations for Vice Chairman were sought.

Decision

Cllr John Walsh was elected as Vice Chairman of the Salisbury Area Board for 2016/17.

The Chairman welcomed everyone to the meeting.

To agree the list of Area Board representatives to Outside Bodies for 2016/17 as detailed in the attached table.

The Board considered the list of Outside Bodies and appointed the following representatives to serve on them:

There were none.

To confirm the minutes of the meeting held on Thursday 10 March 2016.

Decision

The minutes of the meeting held on Thursday 10 March 2016, were agreed as a correct record and signed by the Chairman.

Cllr Walsh updated on the issue of tarmac outside Lloyds Bank on Blue Boar Row. This had been left by Scottish and Southern Electricity who were now being fined by the day until they resolved the issue.

The Chairman asked for the amount of the fine to be found out and brought back to the next meeting.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Cllr Mary Douglas noted that she knew some of the people from Rise61, however she was not connected to the organisation in any way so would vote on the application.

Following a number of short presentations, and an interactive vote on the quality of social care services for people living with dementia, the Board will be asked to agree:

a)    To work with all in Salisbury to make it a Dementia Friendly Community (DFC)

b)    To ask the Community Engagement Manager to set up a Dementia Action Alliance (DAA) Steering Group with the overall aim of Salisbury achieving the (DFC) accredited status

Karen Linaker explained that the Board was facilitating discussions on the Public Health issue Dementia. Salisbury had the highest number of residents in Wiltshire living with Dementia.

The Board then heard from:

·       The Alzheimer’s Society – Andrew Day & Caroline Wilson

·       Safer Places Scheme – Anne Trevett

·       Swan Advocacy and Older Person’s Champion – Irene Kohler

·       Healthwatch Wiltshire – Julie Brown

People were asked to discuss their experiences both positive and negative of dementia in Salisbury, whether that was as someone living with dementia, a carer, a business, a health or social care organisation or other. These points were recorded by each table on post-it notes.

They were then asked to decide on which their number one priority was each table, concerning social care services for people living with dementia and their carers?

Top priorities were then feedback by each table, these were:

1. Better tailored packages of care – 15%
2. Better respite services / support for carers – 25%
3. Specialised support groups/integration – 6%
4. More Dementia friends/champions - 31%
5. Address issue of over stretched services – 17%
6. Poor post diagnosis – 2%
7. More training – 4%

People were then able to take part in an interactive voting session to ascertain the top priority in this area. The results showed that no. 4, More Dementia Friends was the top priority with 31% of the votes. These results would be used to inform the action plan going forward.

The Board considered the recommendations attached to the agenda.

Decision

The Salisbury Area Board agreed to:

a)    Work with all in Salisbury to make it a Dementia Friendly Community (DFC)

b)    Ask the Community Engagement Manager to set up a Dementia Action Alliance (DAA) Steering Group with the overall aim of Salisbury achieving the (DFC) accredited status

Questions and Comments included:

·       Cllr Hoque welcomed this initiative and urged more businesses in Salisbury to complete the training.

·       Andrew Day urged anyone connected to School, Scouts or Guide groups to get in touch if they would like to get involved as resources were available to work with young people.

A new virtual residents (and their visitors) permit scheme was introduced earlier this year. The system is an online or telephone ordering one, intended to make this more efficient than the paper based version previously administered in Chippenham.  You no longer have to bulk buy visitor stays and can purchase as and when required.  Concerns have been raised locally by residents and by the Area Board’s older person’s champion.  The Area Board is therefore asked to consider the following motion from Cllr Ian Tomes:

“Whilst the new virtual permits have some advantages, the end of the paper permits will cause problems and anxiety for many of our residents. Therefore we call upon Wiltshire Council parking services to look at the possibility of operating a paper visitors parking permit alongside the new virtual visitors parking permits.”

A new virtual residents (and their visitors) permit scheme was introduced earlier this year. The system was an online or telephone ordering one, intended to make this more efficient than the paper based version previously administered in Chippenham.  Residents no longer had to bulk buy visitor stays and could purchase as and when required.  Concerns had been raised locally by residents and by the Area Board’s Older Person’s Champion.  The Area Board was therefore asked to consider the issue put forward by Cllr Ian Tomes.

The Board received information on the implementation of the scheme by Joanne Pattison, Manager for Highways and Streetscene South.

Discussion took place where the following questions were taken:

·       How did this comply with making Salisbury a dementia friendly city? Answer: We can work with residents who may need a little extra help. The savings we have made are used to subsidize transport links.

·       Anything which made life difficult for older people would have an impact on their visitors.

·       How do you pay by cheque? Answer: The cheque can be posted. Forms would be updated to include the postal address for this.

·       The soft launch approach of this change says ‘don’t tell anybody’.

·       What will happen with the annual visitor permit for over 60’s with no car? Answer: This will remain a paper permit, as not issued by number plate.

·       How do the parking ambassadors check to see if a vehicle has a valid permit if nothing displayed? Answer: The ambassadors have a handheld device which enables them to type each number plate in to. This tells them whether or not a vehicle is covered by a permit.

·       So the Ambassador has to type in every single vehicle in every street? Answer: Yes, however in due course we hope to bid for funding to purchase an updated system with devices which can scan number plates.

·       As we are told that the cost of residents parking is covered by the charge to residents, why did we need to reduce costs?  Answer: No answer was given.

Decision

The Salisbury Area Board agreed that whilst the new virtual permits had some advantages, the end of the paper permits would cause problems and anxiety for many of Salisbury residents. Therefore the Board called upon Wiltshire Council parking services to look at the possibility of operating a paper visitors parking permit alongside the new virtual visitors parking permits.

Cabinet Member attends a future meeting to explain the accelerated implementation of the scheme and undertakes consultation to shape any future developments of the scheme.

To note the written updates attached to the agenda and to receive any verbal updates from representatives present.

a)    Local Youth Network (LYN)

(LYN funding to be considered under item 12)

b)    Salisbury City Council (SCC)

c)     Laverstock and Ford Parish Council

d)    Police

e)    Fire

f)      Salisbury BID

g)    Community Engagement Manager

h)    Community Campus

i)       Air Quality Group

(AQG funding to be considered under item 12)

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Chairman.

Local Youth Network (LYN)

The Board noted the report by Winnie Manning, Community Youth Officer and received an update from Kirstie Stage, Chair of the LYN Management Group (LYNMG). One member of the group had recently left to attend university. To fill that vacancy a new member had been recruited from Sarum Academy.

The LYNMG had met to consider two youth grants, as detailed in the report, along with the request to transfer some of the youth’s Capital budget for revenue, held for Community Area Grants.

Salisbury City Council (SCC)

Deputy Leader, Cllr Mike Osment gave an update to the Board which included:

·       Leader of SCC, Cllr Andrew Roberts had presented their proposals for the Community Boundary Review to merge Laverstock & Ford into Salisbury, at the consultation meeting held earlier that week. A further consultation event would take place on Wednesday 18 May in Laverstock.

·       WC had proposed a number of assets as part of an Asset Transfer which were being considered. Further meetings were planned, with a decision expected in July 2016.

·       The scaffolding had started to be taken down from the Guild Hall, works were on budget.

·       Works at Victoria Park were complete and on budget.

·       Cllr Derek Brown would be made Mayor of Salisbury on Saturday 14 May 2016.

·       Foodie Friday would visit the market square that week, full details were available on the website.

Laverstock and Ford Parish Council

No update was given.

Police

Inspector Dave Minty explained that until a final decision had been made on 17 May 2016, he was unable to provide full details of the New Policing Model. It was hoped that information would be available by the next meeting where he agreed to provide a full update.

The Police attended a recent incident in the market square where a man had taken an overdose of an illegal substance.

The Police had assisted during the recent Cycle Wiltshire event which it was felt went really well. Current work was ongoing to tackle graffiti.

Questions:

·       What was being done to target car broken in to at hotel car parks?

Answer: We had not been aware of people specifically being targeted at hotels; however there was a trend of car windows being smashed in cars parked in isolated dog walking spots, so the message was to take your belongings with you and not leave anything valuable on display. There was also a small group targeting tools in vans.

·       What was happening with Culver Street Car Park? Answer: There had been issues there; the Police was working with the Council to tackle this. Dave agreed to ask the Officer dealing with the issue to brief the Cllrs involved.

Fire

Salisbury District Commander; Louis Minchella circulated an update at the meeting and asked the Board what type of information they would like to see in future updates from him.

The Dorset and Wiltshire merger had now taken place; the only change noticeable to the public would be the rebranding of the vehicles and clothing,  ...  view the full minutes text for item 10.

To consider a report with bids to the new Health & Wellbeing Budget

The Board considered four bids for funding from the Health & Wellbeing Budget, as detailed in the paper attached to the agenda.

1.     Decision

2.     DANCE SIX-0 was awarded £1123 (tbc) (£213 for taster workshops and £900 (but I Karen still waiting for D60 to confirm their actual costings) for the summer half term classes) from the Health & Wellbeing Budget for their project.

3.     Decision

Keeping yourself Safe was awarded £500 towards their project.

4.     Decision

Exercise classes for sheltered housing people. £2,400

5.     Decision

Oral History Project for Sheltered Housing Residents. £1,700

Cllr’s Clewer and Tomes declared that they were on the Housing Board, they would not vote on projects 3 & 4.

Youth Initiatives Funding 2016/17

To consider the recommendations arising from the last LYN meeting as detailed in their report attached to item 10.

·       Wessex Community Circus - £966-00

http://portal.wiltshire.gov.uk/areaboard_grants/yp_pa_grant_detail.php?gid=277

·       Rise 61  - £5,000

http://portal.wiltshire.gov.uk/areaboard_grants/yp_pa_grant_detail.php?gid=282

Councillor Initiatives

To consider Initiatives for 2016/17 as detailed in the attached report:

·       Market Square Toilet Artwork £5,000 – Cllr Dalton

Community Area Grants 2016/17

To consider 8 applications for funding from the Scheme, as detailed in the attached report.

Youth Initiatives Funding 2016/17

The Board considered the recommendations of the LYN on 2 applications for funding as detailed in their report attached to item 10.

1.     Decision

Wessex Community Circus was awarded £966-00 of youth funding for 2016/17.

2.     Decision

Rise 61 was awarded £5,000 of youth funding for 2016/17.

Councillor Initiatives

The Board considered a Councillor Initiative funding bid put forward by Cllr Brian Dalton   as detailed in the paper attached to the agenda

·       Market Square Toilet Artwork £5,000 – Cllr Dalton

Decision

The Salisbury Area Board allocated £5,000 to the Cllr led Initiative – Market Square Toilet Paining project, with the following conditions:

1.     Consultation with the public on the design was undertaken.

2.     The final design is presented to the Area Board for approval.

3.     The ownership of the toilets be clarified and permission sought.

Community Area Grants

The Board considered 8 applications for funding from the Community Area Grant scheme for 2016/17, as detailed in the report attached to the agenda. The Chairman invited those present to speak in support of their projects. Following discussion, the Board voted on each application in turn.

Decision

Bemerton Community was awarded £6,570.45 towards St John’s Place Community Centre audio visual equipment.

Reason – The application met the Community Area Grants Criteria 2016/17.

Decision

Salisbury United Reformed church was awarded £1,000 towards Fisherton Community centre Wi-Fi

Reason – The application met the Community Area Grants Criteria 2016/17.

Decision

Art Care was awarded £4,810 towards the Elevate project (Funds taken from LYN revenue budget and replaced with Capital budget).

Reason – The application met the Community Area Grants Criteria 2016/17.

Decision

The Stratford sub Castle Guild was awarded £840 towards a new Stratford sub Castle Village Notice board

Reason – The application met the Community Area Grants Criteria 2016/17.

Decision

RISE:61 was awarded £5,000 towards a Bemerton Heath Bike Hub - Set up.

Reason – The application met the Community Area Grants Criteria 2016/17.

Decision

Salisbury and Districts Table Tennis Club was awarded £895.50 towards new equipment.

Reason – The application met the Community Area Grants Criteria 2016/17.

Decision

Salisbury Art Centre was awarded £5,000 towards an upgrade of Facilities in Salisbury Arts Centre.

Reason – The application met the Community Area Grants Criteria 2016/17.

Decision

Milford Street Bridge Project (St Edmunds Community Association)
was awarded £5,000 towards Milford Street Bridge Project Triple M - More Mosaics and a Mural.

Reason – The application met the Community Area Grants Criteria 2016/17.

The date of the next meeting is Thursday 14 July, 7pm at City Hall.

The Chairman thanked everyone for attending and noted that the next meeting of the Salisbury Area Board would be held on Thursday 14 July 2016.