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Agenda and minutes

Venue: Alamein Suite - City Hall, Malthouse Lane, Salisbury, SP2 7TU. View directions

Contact: Lisa Moore  (Democratic Services Officer)

Items
Note No. Item

7.00pm

1.

Welcome and Introductions

Supporting documents:

Minutes:

The Chairman, Councillor Brian Dalton welcomed everyone to the meeting of the Salisbury Area Board and invited the members of the Board to introduce themselves.

 

2.

Apologies for Absence

Minutes:

Apologies for absence had been received from:

 

·         Mike Franklin – Fire & Rescue

 

3.

Minutes and Matters Arising

To confirm the minutes of the meeting held on Thursday 14 May 2015, as attached to the agenda.

 

To receive feedback on any matters arising from the last meeting.

Supporting documents:

Minutes:

Decision

The minutes of the meeting held on Thursday 14 May 2015 were agreed as a correct record and signed by the Chairman, subject to the addition of the statement, read out by Mr Williams relating to funding cuts at the Art’s Centre. A copy of which would be attached to the minutes of this meeting.

 

Matters Arising

 

·       Item 9 – Salisbury Art Centre Funding Reduction Update

The Chairman agreed to write to the Leader Cllr Scott.

Answer: The Chairman had written to Cllr Scott. A response was circulated at the meeting.

 

·       Item 13 – Community Area Transport Group

It was agreed that future CATG dates would be sent out to members in advance.

Answer: Cllr Walsh (Chairman of CATG) would schedule the dates, which would be circulated in due course.

 

Cllr Douglas asked if SCC would be asked to contribute to CATG. Cllr Walsh would look in to this and fed back.

Answer: It was now recommended that a Parish Council contribution of up to 25% was standard for all schemes.

 

 

 

 

 

4.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were none.

7.05pm

5.

Chairman's Updates

The Chairman will give an update on outcomes and actions arising from previous meetings of the Area Board, including:

 

·         Central Car Park & Maltings Update

·         Magna Carta Celebrations – Update

·         Switching off Street Lighting - Update

 

 

Minutes:

The Chairman gave the following updates:

 

Community Engagement Manager (CEM)

Karen Linaker was welcomed to the Board as the new CEM for Salisbury Area Board.

 

Magna Carta Celebrations

Thanks were given to everyone who came together to decorate the baron and banner and took part in the Magna Carta celebration pageant. Each of the 18 young people in attendance at the meeting were awarded a gift token for their hard work.

 

Salisbury Vision

Following the winding up of Salisbury Vision, the Area Board would now be formally involved with setting up a new Group with partners Salisbury City Council, to move future projects for the city forward.

 

Central Car Park & Maltings

The Board members had met earlier in the day with Stanhope to receive an update. A written update was circulated at the meeting, it read:

 

Stanhope, the developer of the Central Car Park and Maltings, met with members of the area board earlier today. This was an hour long update in which we were given the opportunity to ask questions and receive answers.

The developer assured members that they are working to progress the scheme as soon as possible and a great deal of work is going on behind the scenes to maintain the significant retail interest in the scheme.

There has been a delay due to a new leaseholder acquiring the Maltings. The developer is working very closely with the new leaseholder to explore the opportunities for a comprehensive approach to the two parts of the site.

Stanhope is also working closely with other key partners, such as the Environment Agency, and has done detailed technical work on the site to better understand the ground conditions.

I also received assurance that the agreed mix of retail, residential, open space and parking will remain as originally agreed.

Every opportunity will also be made to make the most of the existing riverside and environment.

The developer has assured me they are committed to communicating openly and honestly and have committed to coming back to provide an update at the area board in November.

 

Air Quality Management Group Meeting

The next meeting had been scheduled for 29 July 4.00pm in Bourne Hill.

 

Switching off Street Lighting

Only 264 people had responded to the online consultation. The proposal following the consultation was to switch off or dim street lights, during night time hours, across Salisbury from 1 June 2015. This decision had now been deferred to 1 August. There would be a further consultation six months after the implementation date, to allow feedback on how the scheme was going.

 

Comment:

·         People were urged to look at the details of what was proposed.

·         Could a link to the map and details be included on the ‘Our Community Matters’ webpage? Answer: Yes this could be done.

 

Action: CEM to post details of light switch off/dimming on the Our Community Matters web page.

 

·         This item could come to a future Board for discussion during the winter, as it would then be dark and  ...  view the full minutes text for item 5.

6.

Information items

To note the information items attached to the agenda or available online by following the link:

 

a.    Salisbury Recycling Centre – New opening hours

 

b.    Current Consultations:

http://www.wiltshire.gov.uk/council/consultations.htm

 

 

Supporting documents:

Minutes:

The Board noted the information items attached to the agenda and available online:

 

a.    Salisbury Recycling Centre – New opening hours

 

Cllr Walsh noted that Salisbury had been reduced to the same opening hours as the smaller sites in the County, and that public preference was to have the closing time extended from 4pm to 6pm. Adding that he felt that it was not encouraging recycling.

 

Cllr Douglas asked whether Cabinet planned to review this after 6 months.

 

Action: It was agreed that the Chairman would write to the Cabinet Member to discuss the matter and that this would come back to the Board early next year, for evaluation.

 

b.    Current Consultations:

http://www.wiltshire.gov.uk/council/consultations.htm

 

7.15pm

7.

Local Youth Network (LYN) Update and Funding

To receive an update and to consider any recommendations for funding from the LYN, following their last meeting, as detailed in the attached report.

Supporting documents:

Minutes:

Winnie Manning, Community Youth Officer read the recommendation for funding from the LYN, as detailed in the report attached to the agenda. Following discussion, the Board then considered the application.

 

Decision

The Salisbury Area Board approved £3,500 of Youth funding to The Sound Emporium, to set up the instrument loan scheme for disadvantaged young people.

7.25pm

8.

Update from Representatives

To note the written updates attached to the agenda and to receive any verbal updates from representatives present.

 

a)    Salisbury City Council (SCC)

b)    Laverstock and Ford Parish Council

c)    Police – written update

d)    Fire – written update

e)    Community Campus

f)     Issues System – up to date information available online at:

https://forms.wiltshire.gov.uk/area_board/index.php

 

 

Supporting documents:

Minutes:

The Board noted the written updates attached to the agenda and received the following verbal updates:

 

Salisbury City Council (SCC)

Andrew Roberts provided the following update:

·       Cllr Mike Osment was now deputy leader of the Council.

·       The Magna Carta pageant organised by SCC, WC and the cathedral, had been very successful.

·       The Royal Artillery Exercise had been well attended.

·       Members had supported the asset transfer proposals, once approved these would be transferred from Wiltshire Council to SCC.

·       Discussions had been had with the Art Centre regarding possible future financial support. Proposals would be considered when provided.

·       SCC had committed to spend £50,000 on projects.

·       The Summer Spectacular would be held on Saturday 22 August in Hudsons Field from 2.00pm

 

Laverstock and Ford Parish Council

Vice Chairman, Vic Bussereau gave an update which included:

  • Work on the Country Park at Hampton Park had been delayed due to 57,000 cubic metres of spoil being dumped on site (with a further 10,000 cubic metres expected). A plan to contour the spoil had now been devised by Barratt.
  • A meeting of the parish council would take place the following day to consider the plan.
  • A new Planning Application would be submitted in July to early August.
  • The monthly parish council meeting was held earlier in week and considered the application for housing at Old Sarum Air Field. They voted in objection to the proposals due to massive over development.
  • Over 60 people attended the parish council meeting and a further public meeting to discuss the proposed development was planned for 23 July at 7.00pm in the Old Sarum Community Centre.

 

Police – Inspector David Minty

In addition to the written update attached to the agenda, Inspector Minty gave a verbal update.

 

·       The 20mph speed limit was now enforceable with a ticket.

·       Performance remained quite strong across the area, there had only been 7 offences over a 12 month period.

·       The decision on the location of the new custody suite had been made. This would be sited in Warminster. Further information was available on the PCC website.

 

Questions and comments:

 

·       Could Community Speedwatch be set up in 20mph areas? Answer: Inspector Minty was not sure, he agreed to find out and report back.

·       Would the Police still be moving into the Campus when it opened? Answer: Options were currently under review, the NHPT would still be using it but the entire Salisbury force would not be moving from Bourne Hill.

·       There were concerns for certain groups of people, such as children, elderly and vulnerable people who would be taken from Salisbury to Warminster custody suite. Answer: A Custody Officers role was to ascertain the necessity to hold those arrested. Under section 136 of the Mental Health Act, people with a mental health issue would not be held in a custody suite, they would be taken to a hospital.

 

Fire

The written update for July was circulated at the meeting.

 

Community Campus

A written update was circulated at the meeting and is attached  ...  view the full minutes text for item 8.

7.35pm

9.

Salisbury Cathedral draft Master Plan

To receive a presentation on the draft Master Plan for future developments of the Cathedral Close in Salisbury.

 

Speaker: Paul Oakley, Director of Oakley Planning & Conservation

Minutes:

The Board received a presentation on the draft Master Plan for future developments of the Cathedral Close in Salisbury from Paul Oakley, Director of Oakley Planning & Conservation. Handouts were circulated at the meeting for people to feed back their views.

 

The Vision behind the proposals:

·         Improve visitor welcome to the Cathedral

·         Improve visitor understanding of the Cathedral

·         Supporting the Cathedral School in moving to modern educational facilities

·         To provide a permanent home for the Magna Carta

·         To provide a permanent home for the Cathedral library and archive

·         To provide a permanent home for the Works Department to include a centre for traditional building skills

·         Improvements to residential accommodation for staff

·         To provide new office accommodation for staff

·         Improvements to pedestrian and traffic movement around the Close

·         To generate long term revenue for the Cathedral

 

Planning Constraints and Considerations:

·         Archaeology

·         Contamination

·         Landscape (trees)

·         Impact on neighbours and the wider community

·         Wiltshire Council Planning Policy

 

The next stages:

·         The development of a Master Plan approach had been supported by officers from the Council and the planning department had provided useful assistance as the document progressed to this stage.

·         Over the summer a wider consultation of the draft Cathedral Master Plan would take place.

·         This would enable the Cathedral to prepare a final version of the Master Plan for agreement with Wiltshire Council.

·         Council approval of a Cathedral Master Plan would allow the Cathedral to commit to progressing the proposals outlined within this presentation in the knowledge that there was ‘in principle’ support from Wiltshire Council.

 

Following the presentation there was an opportunity to ask questions. The Board members were invited to view the Cathedral plans prior to them being submitted for planning permission.

 

Councillor Richard Clewer noted that he was on the Southern Planning Committee, and therefore if an application came to that committee for consideration, then he would look on it with a clear mind.

 

The Chairman thanked Paul for the presentation and noted that the Board would look forward to viewing the plans when available.

 

7.55pm

10.

Local GP / CCG Update

To receive a presentation from a local GP or CCG rep highlighting the current consultation on the Joint Health and Wellbeing Strategy, plus an update on the rollout of community teams and the Clinical Commissioning Group’s adult community services tender.

 

Together this will mean services increasingly being clustered around local GP surgeries; and as such will be highly significant for communities.

 

Speakers: GP – Dr Chetal Sheth and Commissioner – Mark Harris

 

 

 

Minutes:

Local GP , Dr Chetal Sheth and CCG Commissioner Mark Harris, gave a presentation highlighting the current consultation on the Joint Health and Wellbeing Strategy, running until the end of July.

 

This included a short DVD and update on the rollout of community teams and the Clinical Commissioning Group’s adult community services tender.

 

St Ann’s Surgery, where Dr Sheth practiced and two others in the city, were working together on a slightly bigger scale, with partners and community services to improve services for patients.

 

Every Pharmacist and Community Care Coordinator would be working together to visit everyone 75 and over, to put together care plans and to make residents aware of what was available in the community. In addition, more Community District Nurses were being recruited.

 

The Chairman thanked Dr Sheth for attending and presenting the item.

8.10pm

11.

Plans to modernise CCTV system in Salisbury

To note and discuss the attached update on CCTV for Salisbury. 

 

Supporting documents:

Minutes:

The Chairman drew attention to the written update attached to the agenda. Salisbury’s CCTV would be included in the report concerning Community Asset Transfers to Salisbury City Council (SCC), due to be considered by Cabinet next week.

 

There had been various rumours circulating that the CCTV would be switched off shortly and that professional operators would be finishing at the end of August. To date the Area Board had not been consulted or involved in any discussions relating to the future of CCTV for Salisbury.

 

The Cabinet member for  Health (including Public Health) and Adult Social Care had been invited to attend the next meeting to provide a full update on the situation.

 

Comments included:

 

·         The issue had been reported in the Salisbury Journal. SCC had met with WC last week following concerns that the service would be switched off, so had entered into discussions around allocating some funding to enable a good service to continue.

·         It was felt by SCC that there had been a policy failure on this matter. There had been no evidence to say why the CCTV system was to be changed, what was wanted in preference or what was expected for the future. There was no real long term plan on how the system would be used.   It was thought unsatisfactory that the BID and SCC were both working to put something in place by the end of August and that WC were not helping.

·         The main value of CCTV was the realtime tracking, which enabled crime to be prevented rather than simply recorded.  It was imperative that the CCTV be manned, especially during the night-time economy.

·         How could we be confident that manning the service with volunteers would be safe and could be trusted?

·         It was thought unsatisfactory that the BID and SCC were both working to put something in place by the end of August and that WC were not helping.

·         Whilst volunteer operated systems may work in other parts of Wiltshire, Salisbury was different as it operated on a much larger scale, with 134 cameras. It was thought that a Community Safety Partnership System would be required to run the CCTV.

·         Having the CCTV in place in the city was a key factor in achieving the Purple Flag status for the city.

 

Action: Invite Cabinet representative to attend in October to present on this item.

8.20pm

12.

Community Asset Transfer - Harnham Bunker

The Board will consider the Community Asset transfer of The Harnham Bunker, to The Sound Emporium, as detailed in the report attached to the agenda.

Supporting documents:

Minutes:

Steve Milton, Head of Communities and Governance, presented the Community Asset Transfer of The Harnham Bunker, to The Sound Emporium, for consideration by the Board as detailed in the report attached to the agenda.

 

The Council does not transfer land to a private organisation, so The Sound Emporium had agreed to set up a Community Interest Company, produce a business plan and raise £50,000 of funds towards this community project.

 

S106 Funding was available from the Rowbarrow developments in Harnham, for use in creating a community faciliity. Residents there did not however want a community hall built on the open space on the estate. Legal and Financial teams had been consulted to establish whether some of the s106 funding  (almost £306,000) could be used towards this project instead, and had been advised that it would be possible.

 

The Board was asked to consider the proposal and support in principle the decision to transfer the Bunker to The Sound Emporium, providing SCC agreed to the project.

 

Salisbury City Council (SCC)

The Board heard from Andrew Roberts, SCC had owned the bunker since the formation of SCC. The site had been derelict and useless to SCC since that time. It had been decided to take the site to auction, prior to that taking place, WC decided that they would take the building back and offer it for development for community use.

 

SCC would be cooperative with WC should the site be developed for community use, as they would prefer the site to be developed in this way than to sell it off.

 

Local Residents

Cheryl Hill read a statement out and noted that an alternative use for the building would be for the Sea Scouts to use the building as a storage facility for their kit. She felt that to use the site for music tuition was irresponsible as it would be against Health and Safety, given the nature of the underground building.

 

Margaret Vacha had lived along side the bunker for several years with her socially disabled sister, choosing the location for its quiet surroundings.

 

Paul Lord lived close to the site, he felt that the plans to turn the bunker into a practice venue for young musicians would bring 30 to 60 young people to the site on a regular basis, gathering outside. He felt that there was already a drug issue of drug selling around the disused building at present. He proposed that a unit on an industrial estate would be a much better choice for the Sound Emporium.

 

Sound Emporium

The Sound Emporium was a small company of ex-teachers and ex-musicians. Ross explained that they had carried out a great deal of work on how the building could be utilised correctly. Working closely with WC Building Control and an independent Health and Safety advisor to discuss the best options for Health and Safety.

 

It was suggested that at least one member of the local community sit on the Community Interest Company, as a representative for the  ...  view the full minutes text for item 12.

8.30pm

13.

Byelaws in Wiltshire

An issue progressed by Cllr Tomes who will speak on this matter at the meeting.

 

Supporting documents:

Minutes:

The Board considered the request by Cllr Tomes to support the byelaws for Pleasure Grounds, Public Walks and Open Spaces, in relation to The Greens of Avon Place, Salisbury, SP1 2ET, as detailed in the document attached to the agenda.

 

Following discussion, the Board voted on an amended version of the Bylaw.

 

Decision

Salisbury Area Board supported the Bylaw in relation to the Greens at Avon Place, subject to amendments to 12.1 as follows:

 

Excessive noise

 

12.       

(1)  No person shall make or permit to be made any noise which is so loud or so continuous or repeated as to give reasonable cause for annoyance to other persons in the ground.

 

(2)  Byelaw 14(1) does not apply to any person holding or taking part in any entertainment held with the consent of the Council.

 

 

Note: Since the last meeting, the Board had been made aware that it was not in its remit to make amendments to a Bylaw. The Board could submit its support with or without suggestions for amendments to Council who would make a final decision.

8.40pm

14.

Community Area Grants

The Board will consider any applications for funding from the Community Area Grants Scheme for 2015/16.

 

Note: Report to follow

 

 

Supporting documents:

Minutes:

The Board considered six applications for funding from the Community Area Grants Scheme for 2015/16, as detailed in the agenda.  Applicants present were invited to speak in support of their projects, following discussion the board then voted on each application in turn.

 

In addition to the applications attached, the Chairman agreed to also consider a seventh application from the Salisbury Malayalee Association, which had been deferred earlier in the year. A copy of their original application was circulated at the meeting.

 

Following discussion the Board voted on each application.

 

Decision

Salisbury Playhouse was awarded £5,000 towards the Studio - Capital Re-Development Project.

Reason – The application met the Community Area Grants Criteria 2015/16.

 

Decision

Brown Bears Nursery, St Martin’s Primary School was awarded £4,680 towards creating an outside play area for vulnerable 2 year olds.

Reason – The application met the Community Area Grants Criteria 2015/16.

 

Decision

The City Sound was awarded £1,350 towards Set up.

Reason – The application met the Community Area Grants Criteria 2015/16.

 

Decision

Bemerton Heath Residents Association was awarded £5,350 towards A Festival on the Heath Event.

Reason – The application met the Community Area Grants Criteria 2015/16.

 

Decision

Salisbury Airmen's Memorial Fund was awarded £995 towards Salisbury Airmen's Memorial.

Reason – The application met the Community Area Grants Criteria 2015/16.

 

Decision

The application from Sarum Academy for the ‘Musicians for the Future’ project was deferred until a future meeting.

 

Decision

Salisbury Malayalee Association was awarded £3,990 towards Dance and performance costumes.

Reason – The application met the Community Area Grants Criteria 2015/16.

9.00pm

15.

Close

Minutes:

The Chairman thanked everyone for attending and noted that the next meeting of the Salisbury Area Board would be held on Thursday 8 October, 7.00pm at South Wilts Grammar School, Salisbury.

 

Attachments

Supporting documents: