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Agenda and minutes

Venue: South Newton & Great Wishford Village Hall, South Newton, Salisbury SP2 0PJ

Contact: Lisa Moore  (Democratic Services Officer)

Items
Note No. Item

6.30pm

1.

Welcome and Introductions

Supporting documents:

Minutes:

The Chairman, Councillor Tony Deane welcomed everyone to the meeting of the South West Wiltshire Area Board and introduced the Board Members.

 

2.

Apologies for Absence

Minutes:

Apologies were received from:

 

·        Mike Ash & John Gibbon – Bishopstone Parish Council

·        Jason Moncrieffe – Dorset and Wiltshire Fire & Rescue

·        Inspector Pete Sparrow – Wiltshire Police

 

3.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were none.

4.

Minutes

To confirm as a correct record and sign the minutes of the previous meeting held on Wednesday 25 May 2016.

 

To note any matters arising from the minutes of the last meeting.

Supporting documents:

Minutes:

Subject to the amendments below, the minutes of the previous meeting held on Wednesday 25 May 2016, were agreed as a correct record and signed by the Chairman.

 

Amendments:

 

·       Cllr Jose Green was in attendance.

·       Item 12, Health & Wellbeing Champion – Questions and comments, response from Sue Wight from Age UK should read:

 

Q - The Age UK touring advice bus was not due to visit the South West Wiltshire (SWW) community area this year, why was that? Answer: The Advice Bus was set to start its tour in July; the route had already been planned. Sue Wight agreed to find out whether this could be adjusted to include one or more of the community areas within the SWW.

Q – What work did Age UK do to enhance the level of funding available to the Board? Answer: As a charity we are unable to assist with funding in this important work stream. However within our contract with Wiltshire Council we offer services and expertise in many aspects concerning older people across the whole of Wiltshire. These services already include the SWW area.

 

5.

Chairman's Announcements

Minutes:

The Chairman made the following announcements:

 

Terrorism

We were currently in a period of terrorism, with regular threats worldwide, it was important for communities to be alert and raise awareness and to prepare as much as possible for any eventuality.

 

A DVD clip was shown providing useful advice on what to do in situations of terrorism. The clip can be viewed at:

https://www.youtube.com/watch?v=4jxOXbpTmnk

 

Sergeant Dave Whitby added that the word now commonly used was ‘invacuation’ as in terrorism situations involving a gun or a knife attach, people were encouraged to find a safe place inside, as opposed to evacuating a building when a bomb was involved.

 

Businesses should give thought to where in their building was there a safe place room to protect staff, families and yourself.

 

Superfast Broadband

Wiltshire Council had a contract with BT to roll out Superfast Broadband (BB). Cllr George Jeans was on the BB working group, he advised that phase 1 of the rollout was now completed, with phase 2 to starting shortly. Wiltshire had passed the 30% take up which meant that it was awarded a budget to be used for other BB development.

 

Q – Gerry Sedgehill & Semley, BT put a green box up a mile down the road from me, did this mean I would be able to access the superfast BB when installation was complete?

A – Yes you would eventually, however there were also other options available. Funding would be available to some residents with a low speed, which could cover the cost of complete installation providing your current speed was below a certain level.

 

A written update was attached to the agenda at  page 25.

 

Speed Indicator Devices

Cllr George Jeans noted that the Board had been offered 2 additional SIDs by  

Vicky Oats (at Melksham).

 

There was also a SID in Hindon which could be moved to another parish, however the next parish would need to provide a battery as Hindon owned the battery.

 

The Board now had 4 SIDs, but 2 worked and 2 did not. West Knoyles currently had one which was not working. The Board would find out if the faulty SIDs could be returned for repair.

 

The Chairman urged any parish interested in having a SID to contact Steve Harris to discuss criteria.

 

6.

Current Consultations

To note the information on current consultations, to take part and for further information, visit the consultation portal:

http://www.wiltshire.gov.uk/council/consultations.htm

 

Minutes:

The Board noted the information available online by following the link:

http://www.wiltshire.gov.uk/council/consultations.htm

 

6.45pm

7.

South Western Ambulance Service NHS Foundation Trust

Julia Doel from South Western Ambulance Service updating on the Trusts work with local communities around Responder and Defibrillator schemes.

 

Minutes:

At a previous meeting, the Board had invited the Ambulance Service to attend and provide information specific to the community area. A written report was produced and presented to the Board, however the Board felt that this had not been localised enough.

 

Julia Doel from South Western Ambulance Service was in attendance to give an update on the work of the Trust with local communities around Responder and Defibrillator schemes.

 

The community responder department wanted to find a way of promoting the defibrillator scheme and had attended many Area Board meetings across the county to spread the message that a community defibrillator was a really good idea, as it enabled communities to have a life saving piece of equipment to hand.

 

Once a community decided it would like one, these could be purchased from a supplier, through a scheme provider or through the Ambulance Service as part of their 4 year scheme. The defibrillator was then located in a central point in the community so that it could be easily accessed, such as on pubs, village halls, garages etc. Making it available 24/7.

 

Depending on which scheme the community opt for, the Ambulance Service could then register the piece of equipment. Then, when a 999 call was made, the caller could be directed to the location of the device along with any codes to unlock the cabinet, if required.

 

The Ambulance Service ran a 4 year loan scheme for their community devices, providing a one stop shop which included annual training, maintenance and upgrading of equipment during that period. The machines were self explanatory, giving verbal instructions to those using it.

 

Julia’s colleague Stuart then gave a demonstration on how to use the defibrillator on a dummy. The process was quite straight forward. It was set at a level which assumed the person using it has no experience.

 

The NHS scheme cost £2,160 including vat, with additional defibrillators costing £1000, for a 4 year loan.

 

Questions and comments included:

 

·       Phil Matthews – A few years ago you kindly gave defibrillators to Wilton, 6 all together. At the time Wilton TC knew nothing. We know where 4 are, but not sure about the other 2. Answer: The trust decided that they would fund a number of defibrillators in the north of the division. It identified places of need, such as golf courses, garden centres, tourist attractions and major supermarkets. We placed 100 devices at those locations and dealt with the business directly. We know where all of those are today. We are not in a position to fund any additional free devices today.

·       The devices seem to have greatly reduced in size and style. Are older ones as effective? Answer: If your device was provided by an accreditation scheme it was likely that the scheme provider would arrange any upgrades. If a community wanted to register their device with the Ambulance Service, then it would need to meet current guidelines. If an organisation privately owned their defibrillator they would need  ...  view the full minutes text for item 7.

7.10pm

8.

Prospect Hospice

An overview of services available to people within the local area.

 

Presenter: Warren Finney, Head of Community Engagement – Prospect Hospice.

 

 

Minutes:

This item was cancelled until further notice.

 

7.30pm

9.

Partner and Community Updates

To receive any verbal updates from Partners and Community Groups present, and to note the following written updates attached to the agenda:

 

a)    Police

b)    Wiltshire Council Items for Information

c)     Wilton Town Team minutes

 

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Community Area Manager.

Supporting documents:

Minutes:

a) Police

Inspector Sparrow had provided a written report which was attached to the agenda, he was unable to attend so Sergeant Whitby was in attendance to give a verbal update.

 

The South West Wiltshire Area Board was split by two different geographical areas of policing; Salisbury and Warminster.

 

Under the new Policing model set to start on September 17th, PCSOs would  remain. PC Matt Holland would take on the Community Coordinator role covering the South West Wiltshire community area. These changes were part of a statutory decision.

 

There was a perception that there was a reduction in Police presence, however in the Chalke Valley this was due to the departure of PC Pete Young, who had over past years worked daytime hours and had been regularly on patrol in the community. It was felt that with him going, it may seem bad, but the new model would enable the team working out of Sal to cover specific hotspot areas, so to focus work to areas of priority.

 

Police interaction would continue with the parish and town councils. It was the aim that a written report would be produced for all parish safety meetings and when required, Officer attendance would be available to deal with specific issues.

 

Nicola would be one of the PCSOs for the community area, she had 6 years of rural experience and aimed to introduce herself to all of the 19 parishes in her remit over the coming months.

 

Questions and comments included:

 

·       Chairman – In one village a recently released paedophile had moved in from the north of county. The perception was that he was being protected under police guard. Why are we using our police to do this when we cannot spare them to cover the community? Answer: I do not think we would have the resources to post an Officer outside his house. I would need to look in to the specifics of that case.

·       Cllr Green – There were huge problems facing the rural police teams around hare coursing, and gambling. It was also a problem for land owners to keep an eye out for those who accessed the ROW's.

·       Now that PC Pete Jung had moved on, it was hoped that his networking by email would continue with the PCSO’s as it was felt that this was an excellent way of informing the community, especially in areas without mobile phone coverage.

·       Your claim of visible policing for now and the future would not be as easily achieved on foot and by cycle patrol in vast rural areas such as the Chalke Valley.

·       What woud happen to Wilton Police station in the future? Answer: A paper has been written looking at rationalisation. Wilton Police station is owned by the police. We are facing a security threat, may be wise to keep some of our locations. Ultimately these are buildings which are worth some money. But they cost money for heating and maintenance.

·       Clerk to Tisbury Community  ...  view the full minutes text for item 9.

7.40pm

10.

Youth

To note the report from the Local Youth Network and consider the recommendation for funding as detailed in the report.

 

·       The LYN recommends to the South West Wiltshire Area Board that Tisbury Gymnastics is awarded the full amount of £3,700 from the youth budget with the condition that if regular activities were stopped within two years of the funding being awarded the equipment would revert to the ownership of Wiltshire Council.

 

 

Supporting documents:

Minutes:

Councillor Bridget Wayman reported that the Local Youth Network Management Group (LYNMG) meeting had been held on 14 July, where they had considered some funding applications.

 

The Board noted the report of the LYNMG and considered the recommendation for funding as detailed on the agenda.

 

Decision

The South West Wiltshire Area Board awarded Tisbury Gymnastics the full amount of £3,700 from the youth budget with the following condition:

 

·       If regular activities ceased within two years of the funding being awarded the equipment would revert to the ownership of Wiltshire Council.

 

7.45pm

11.

Community Engagement Update

An update from our Community Engagement Manager; Steve Harris, on work since the last meeting.

Supporting documents:

Minutes:

Steve Harris, Community Engagement Manager gave an update, in addition to the priorities and projects spreadsheet which was shown on the screen and attached to the agenda.

 

An initial meeting was held for the Safer and Supportive Communities initiative. The launch of this was planned for September 2016.

 

Rights of Way circular walk scheme was progressing with the design waiting for final costings. So far nine parish councils had signed up to be a part of the scheme.

 

The Board had now appointed two Health & Wellbeing champions with the aim of starting on 1 September 2016. Their role would be to encourage the parishes to be motivated to take on initiatives in this field by themselves.

 

It was planned that once the Nadder Centre was open, that a Youth night would be held there once a week with activities.

 

Mini buses were now in place and could be used to transport the young people in to the centre from the rural areas.

 

The Wilton event planned for 17 September would take place in the Wilton Shopping Village. Stands were getting booked up, so if anyone wanted one, they could get in touch with Steve.

7.50pm

12.

Nadder Centre

To receive an update on the progress of the Campus since the last meeting.

 

A copy of the notes of the last Nadder Community Board meeting are attached for information.

 

 

Supporting documents:

Minutes:

The Chairman gave an update on the progress at the Centre since the last meeting which included:

 

·       The key handing over was getting closer.

·       The standard rates for services had been reduced to encourage use.

·       Steve and the centre Manager Craig Angel were charged with increasing the footfall.

 

The Board then considered the proposal to allocate 8 room names for use at the centre.

 

Decision

The South West Wiltshire Area Board approved the following 8 room names for use at the Nadder Centre:

 

Dunworth, Frankland, Mere, Wilton, Chalke, Berwick, Stourton, Barford

 

Decision

The Board noted the last Nadder Community Board meeting notes as attached to the agenda.

 

Questions and comments included:

 

·       Due to the changes of the catchment area over the last four years did anyone have an idea about footfall and who this centre would now service? Answer: The centre was a community facility; it would be promoted to get a higher footfall as possible.

·       Would there be an opening ceremony? Answer: There would not be an official opening until next summer, it was hoped that a celebrity could be secured to open it.

·       Tours for local groups would be available by the end of September, Steve had handed out leaflets at the meeting which he urged people to take away and circulate within the community.

·       The Chairman added that the Tisbus could be used to bring parish council representatives in to have a look at the centre.

8.00pm

13.

My Wiltshire

A demonstration on how to use the issue reporting aspect of the ‘My Wiltshire’ online application.

 

Officer: Steve Harris, Community Engagement Manager

 

Minutes:

Councillors had been promoting the online application (app) and urged people to use it as it did work, with Officers and teams responding to submissions. The system was currently being upgraded; an Officer would come later in the year to provide a demo.

 

Issues which could be logged by using the app included:

 

  • Bus shelters
  • Car parks
  • Council furniture and signs
  • Dead animal in the road or verge
  • Dog mess
  • Flooding
  • Fly-posting
  • Fly-tipping
  • Footpaths (pavements) and kerbs
  • Graffiti
  • Grass, weeds, hedges shrubs
  • Materials on road
  • Mud on road
  • Needles and syringes
  • Oil / debris on the road
  • Pedestrian crossing
  • Playgrounds
  • Potholes
  • Public toilets
  • Public litter bins
  • Public right of way
  • Roads, drains and manholes
  • Salt bins
  • Street lighting
  • Street litter and sweeping
  • Traffic lights
  • Trees

 

8.05pm

14.

Area Board Funding

Finger Post Funding

To consider a bid for funding to this Area Board initiative, from:

·       Sedgehill and Semley

 

Community Area Grants

The Board members will consider 6 applications for funding from the Community Area Grants Scheme:

 

Applicant

Amount requested

Applicant: Our Time Project
Project Title: OUR TIME IN THE COMMUNITY -SENSES
View full application
 

£2500.00

Applicant: West Knoyle  Parish Council
Project Title: West Knoyle Play Area enhancements
View full application
 

£1618.00

Applicant: Ebbesbourne Wake village Hall Management Committee
Project Title: Create all weather games area car park in Ebbesbourne Wake
View full application
 

£2898.20

Applicant: Mere pre-school and nursery
Project Title: Mere pre-school and nursery improvements
View full application
 

£2750.00

Applicant: Mere Literary Festival Committee
Project Title: A History Of Mere Literary Festival
View full application
 

£844.00

Applicant: Compton Chamberlayne Village Hall
Project Title: Compton Chamberlayne Village Hall Flat Roof Repair
View full application
 

£909.00

 

Supporting documents:

Minutes:

Finger Post Funding 2016/17

The Board considered a bid for Finger Post funding for 2016/17, as detailed in the agenda.

 

Decision

Sedgehill & Semley parish council was awarded £400 to replace/refurb one finger post.

 

 

 

Community Area Grant Scheme

The Board considered 6 applications for funding from the Community Area Grant Scheme for 2016/17.

 

Decision

The application by Our Time Project was awarded £2,500 towards the Our Time in the Community Senses project. Subject to the involvement of the H&WB champions. And that more isolated people were targeted. And an audit is provided.

Reason

The application met the Community Area Grant Criteria for 2016/17.

 

Decision

West Knoyle Parish Council was awarded £1,618 towards the play area enhancements.

Reason

The application met the Community Area Grant Criteria for 2016/17.

 

Decision

Ebbesbourne Wake Village Hall Management Committee was awarded £2,898.20 towards the creation of an all weather games area car park. Reason

The application met the Community Area Grant Criteria for 2016/17.

 

Decision

Mere Pre-School and Nursery was awarded £2,650 towards alterations. With confirmation from PC that they will contribute £100 towards the project.

Reason

The application met the Community Area Grant Criteria for 2016/17.

 

Decision

Mere Literary Festival Committee was awarded £744 towards A History of Mere Literacy Festival event.

Reason

The application met the Community Area Grant Criteria for 2016/17.

 

Decision

Compton Chamberlayne Village Hall was awarded £1,014.60 towards the flat roof repairs with the condition that proof of the change to the quoted work.

Reason

The application met the Community Area Grant Criteria for 2016/17.

 

 

8.30pm

15.

Close

The next meeting of the Board is on Wednesday 5 October 2016 at the Nadder Centre, at 6.30pm

Minutes:

The Chairman thanked everyone for coming and closed the meeting.

 

The next meeting of the South west Wiltshire Area Board will be held on Wednesday 5 October, 6.30pm at The Nadder Centre, Tisbury.