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Agenda and minutes

Venue: Nadder Centre, Tisbury

Contact: Lisa Moore  (Democratic Services Officer)

Items
Note No. Item

6:30pm

1.

Welcome and Introductions

To welcome those present to the meeting.

Minutes:

The Chairman welcomed everyone to the Nadder Centre.

2.

Apologies for Absence

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

3.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were no declarations of Interest.

4.

Minutes

To confirm as a correct record and sign the minutes of the previous meeting held on 5 October 2016.

 

To note any matters arising from the minutes of the last meeting.

Supporting documents:

Minutes:

The minutes of the previous meeting held on the 5 October 2016 were agreed a correct record and signed by the Chairman with the following amendment:

 

Agenda item: 8 Community Policing

 

·       Cllr Jose Green had met with Inspector Sparrow regarding poaching, and gambling in the Chalke Valley. Answer: There was a lot of poaching and gambling amongst the poachers in the area. It was also noted that due to poor mobile reception it was not always possible for people to report issues via their mobile phones when out in the rural locations.

 

·       Were the cross-border exercises referred to continuing? Answer: The Rural Crime team had regular meetings set up for Wiltshire and Dorset, these would continue.

 

 

5.

Chairman's Announcements

To receive any announcements through the Chairman.

Minutes:

The Chairman made the following announcements:

 

Shaftesbury & District Task Force – that volunteers were needed to form a working group to research the infrastructure requirements of Shaftesbury and the surrounding area.

 

The Great British Spring Clean – that tools and rubbish sacks would be provided for parishes who wished to partake.

6.

Current Consultations

To note the information on current consultations, to take part and for further information, visit the consultation portal:

http://www.wiltshire.gov.uk/council/consultations.htm

 

Minutes:

There were none.

6:45pm

7.

South West Wiltshire Highways Information update

An update including the road resurfacing carried out during the first two years of the ‘Local Highways Investment Fund 2014 – 2020’, and other information of local interest presented by Parvis Khansari, Associate Director for Highways and Transport, Wiltshire Council.

 

A report associated with this item is available here.  

Minutes:

Parvis Khansari - Associate Director Highways & Transport, Wiltshire Council gave an update including the road resurfacing carried out during the first two years of the ‘Local Highways Investment Fund 2014 – 2020’, and other information of local interest.

 

Points made included:

 

Maintenance of National Roads Network

 

·       That the UK had a road based economy.

 

·       A Legacy of underinvestment in recent decades with £12bn backlog of maintenance.

 

·       That the UK was Ranked 29 in the world for quality of roads.

 

·       That Wiltshire Council contractors were working to catch up on signage and white lining issues.

 

 

Highway conditions and technical surveys

 

·       Roads deteriorate in condition because of various factors, including traffic volumes, ground conditions, and weather and drainage issues.

 

·       Technical surveys of the condition of the highway network are carried out annually and the information is used to help prioritise schemes.

 

·       The surveys include the use of a vehicle equipped with lasers and cameras to record road surface condition.

 

 

A303 Highways works

 

·       That this significant highways project now in the legislation, work expected to commence by March 2012, with road open by 2014.

 

·       Consultation January – March 2017, with consultation events being held in Salisbury and Mere.

 

It was agreed that Wiltshire Council, Highways Department would provide the South West Wiltshire Area Board with bi-monthly update reports re target works for the community area.

 

The Chairman thanked Parvis Khansari for his presentation and for attending the meeting.

8.

Police and Fire & Rescue Service updates

Minutes:

Community Policing Team Inspector James Brain and Sector Inspector Pete Sparrow presented the written Wiltshire Police update.

 

Points made included:

 

·       Therehas beenonly oneBurglary inthe pastmonth, wherea chainsawand ahedge trimmerwere stolen froman outbuildingin DonheadSt  Mary.

 

·       Thecurrent NTG priorityis Speedingin Hinton Fovant. Patrolshave beenmade inthe areaand the localPCSOVickyHuntly is lookingto arrangean enforcementoperationbeingoverseen by Community Coordinator CharlyChilton.

 

·       Theftsfrom vehiclesin rurallocations - Local Policeofficers andPCSO'sarecarrying outdaytime andearly eveningpatrols ofrural car parks andparking areasin responseto arecent increasein 'BeautySpot' thefts from vehicles.

 

·       Thievesare smashingwindows of parkedcars (usuallyparked byowners whilstout walking/ dog walking)and stealingitems leftin cars. There have also beenthefts in carparks ofrural village halls wherevisitors haveparked carswhilst attendingevents. Recenthotspots  include Dinton,Teffontand EbbesbourneWake.

 

·       Patrolsto targetRural crimeand Poaching - Patrols byPolice officersand PCSO'sto targetboth daytimeand nightpoaching atidentified hotspots.PCSO CLARKorganised recentOperationwithsupport of Dorsetpolice andwill continueto shareintelligencecrossborder.

 

·       Community Messaging – please sign up to use this excellent service.

 

·       The PCSOs were taking on greater responsibility under the new policing model.

 

It was agreed that Police representatives would try and attend all Area Board meetings, but due to operational commitments they could not attend all Parish Council meetings. That Area Board members and Parish Council representatives would meet up with local Police coordinators to ensure that local contacts remained. (Community Engagement Manager to facilitate these meetings).

 

The Chairman thanked Inspectors Brain and Sparrow for their updates and for attending the Area Board meeting.

 

 

Dorset and Wiltshire Fire & Rescue Service

 

District Commander Jason Moncrieff advised that the service continued to recruit volunteer fire fighters for day time cover.

 

The Chairman thanked District Command Moncrieff for his update and for attending the Area Board meeting.

 

 

7:10pm

9.

South West Wiltshire 'Our Community Matters' event

To receive an update from Steve Harris, Community Engagement Manager, following the Joint Strategic Assessment Event held on 16 November 2016 at the Nadder Centre in Tisbury.

 

The Board is asked to consider the update and recommendations arising from the event as detailed in the attached report.

Supporting documents:

Minutes:

Steve Harris, Community Engagement Manager presented a written report to the Area Board which highlighted the outcomes from Joint Strategic Assessment Event held on 16 November 2016 at the Nadder Centre in Tisbury.

 

Decision

 

·       That the Area Board notes the written report.

 

·       That the Area Board adopts the priorities identified by the ‘Our Community Matters’ event and works to facilitate local action to tackle those priorities.

 

·       That the Area Board requests the Local Youth Network, the Health and Wellbeing Group and the Community Area Transport Group (and any other local task groups established by the Board) to adopt and take forward the priorities identified in the relevant theme areas.

 

·       That the Area Board requests the Community Engagement Manager to work with key partners, agencies and community groups to coordinate action around the priorities identified.

 

·       That the Board considers whether it wishes to champion a particular theme or priority and to earmark funding to promote, initiate and support community-led action around the selected priorities.

 

·       That the Board considers appointing a lead member to champion any priority (priorities) adopted.

 

·       That reports are submitted to the Board on progress made to address the priorities to ensure that positive outcomes are delivered and that this be made a regular item on future Board meetings.

 

 

The Community Engagement Manager Area Board thanked everybody who gave their time to participate in the event.

 

The Chairman thanked Community Engagement Manager for his report.

7:25pm

10.

Partner and Community Updates

To receive any verbal updates from Partners and Community Groups present and to note the following written updates attached to the agenda:

 

a)    Wilton Town Team minutes

b)    Wiltshire Clinical Commissioning Group

c)     HealthWatch Wiltshire

 

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Community Area Manager.

Supporting documents:

Minutes:

The following written updates attached to the agenda were noted:

 

·       Wilton Town Team minutes

 

·       Wiltshire Clinical Commissioning Group

 

·       HealthWatch Wiltshire

 

 

7:50pm

11.

Youth

To note the record of the Local Youth Network Management Group meeting held on 23 November 2016 and consider the recommendation for funding as detailed below:

 

The LYN recommends to the South West Wiltshire Area Board that £5,000 be allocated towards costs associated to run the Monday evening youth offer at Nadder Centre in 2017. Costs are likely to include transport, gym memberships, room hire, food ingredients and instructor charges. Full details will be reported at next Area Board meeting.

Supporting documents:

Minutes:

The Local Youth Network Management Group Record dated 23 November 2016 was noted with the following recommendation agreed by the Area Board:

 

Decision

 

·       That £5,000 be allocated towards costs associated to run the Monday evening youth offer at Nadder Centre in 2017. With costs likely to include transport, gym memberships, room hire, food ingredients and instructor charges.

7:55pm

12.

Nadder Centre

To receive an update on the progress of the Nadder Centre since the last meeting. A copy of the notes of the last Nadder Community Board meeting are attached for information.

 

Supporting documents:

Minutes:

The Chairman presented a written update on the progress of the Nadder Centre since the last meeting.

 

Decision

 

·       The Area Board noted the written update.

 

Concerns were raised at the high rates that the Nadder Centre was quoting for local groups to hire rooms, it was felt that this was discouraging groups such as the cadets from using the centre.

It was agreed that the Community Engagement Manager would look into this issue.

 

A question was raised as to the Campus Delivery Programme vision statement, it was agreed that the Democratic Services Officer would follow this up.

8:00pm

13.

Community Area Transport Group (CATG) Update

To receive an update and consider any recommendations arising from the CATG meeting held on 23 November 2016.

Supporting documents:

Minutes:

The Community Area Transport Group (CATG) notes dated 23 November 2016 were noted with the following recommendations agreed by the Area Board:

 

·       Issue 4790 – New footpath, Causeway Road, Broad Chalke

 

Members voted in meeting to agree 50% contribution (£1,000) for  survey on condition that this is matched by Broad Chalke PC (£1,000).

 

 

·       Issue 4902 – Request for SLOW markings or a pinch point, Road between B3089 & A303

 

The group agreed to fund two signs subject to the PC contributing £125 (25%).  PC confirmed that they would fund the £125.

 

 

8:05pm

14.

Area Board Funding

The Board will consider 4 applications for funding from the Community Area Grants Scheme.

 

Applicant

Amount requested

Applicant: Zeals Parish Council
Project Title: New Rights of Way Circular Walks and Monarchs Way Notice Board

View full application
 

£872.50

Applicant: Zeals Parish Council
Project Title: Zeals Green Pastures Recreational Grounds New Secure Storage Container For Floodlights

View full application
 

£916.67

Applicant: Kilmington & Stourton Cricket Club
Project Title: Refurbishment of practice and match facilities at KSCC

View full application
 

£5000.00

Applicant: Tisbus
Project Title: New TISBUS website

View full application
 

£960.00

 

 

Supporting documents:

Minutes:

The Board considered four applications for funding from the Community Area Grants Scheme for 2016/17, as detailed on the agenda:

 

Decision

Zeals Parish Council awarded £872.50 fornew rights of way circular walks and Monarchs Way notice board, subject to a full list of walks to be produced.

 


Decision
Zeals Parish Council awarded £916.67 for Zeals Green Pastures Recreational Grounds new secure storage container for floodlights.

 

 

Decision

Kilmington & Stourton Cricket Club awarded £5,000 for refurbishment of practice and match facilities at KSCC, subject a parish council contribution and that any under spend be returned to the Area Board.

 

 

Decision

TISBUS awarded £960 for new TISBUS website, subject to the website containing web links to other bus websites.

 

 

Decision

Fovant Village Hall awarded £2,144 for village hall kitchen refurbishment, subject to the grant application being received by the Area Board and that the application fully meets the grant criteria.

 

 

Decision

The Area Board agreed that a £620 under spend from a grant allocated to the Chalk Valley Sports Centre in September 2016 for new flooring could be used to purchase new chairs as the existing chairs were damaging the new flooring.

8:30pm

15.

Close

The next meeting of the Board is to be held on Wednesday 1 February 2017 at the Grove Buildings in Mere at 6.30pm

Minutes:

 

The next meeting of the South west Wiltshire Area Board will be held on Wednesday 1 February 2017 at the Grove Buildings, Mere.