Agenda and minutes

The Chairman, Cllr Jose Green welcomed everyone to the meeting and

introduced new Member Cllr Pauline Church, and returning Councillors; Bridget Wayman, Tony Deane and George Jeans.

Apologies for absence were received from:

·         Sue Wight - Age UK Wiltshire

·         Tony Philips – Fovant Parish Council

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To confirm as a correct record and sign the minutes of the previous two meetings held on Wednesday 8 March 2017, and on Tuesday 16 May 2017, as attached to the agenda.

To note any matters arising from the minutes of the last meeting.

Decision

The Minutes from the last two meetings held on Wednesday 8 March and Tuesday 16 May 2017, were agreed as a correct record and signed by the Chairman.

The Chairman made the following announcements:

·         The Chalke Valley history festival would take place from 26 June to the 2 July, this would include notable speakers and a school event.

·         The Art Trail would run until 4 June

·         Sutton Mandeville Badge Society had been awarded £88,000 of Lottery Funding, following a small grant made by the Area Board to reinstate the Royal Warwickshire badge.

·         On June 18 the Wilton Lunch event would take place.

·         The AONB office in Wimborne were taking on a Graduate to work alongside the Landscape Partnership Development Officer.

·         Congratulations were given to Cllr Wayman for her appointment to the Cabinet, as Member for Highways, Transport and Waste, and Cllr Church for her appointment as Portfolio holder for Children’s safeguarding.

The Board is asked to consider the report attached to the agenda, and to:

a.         Appoint Councillor representatives to Outside Bodies as set out at Appendix A;

b.         Agree to reconstitute and appoint to the Working Group(s) as set out in Appendix B; and

c.         Note the Terms of Reference for the Working Group(s), as set out in Appendix C.

d.         Appoint an Older Peoples Champion for the Area Board, in accordance with Appendix D.

Decision

The Board noted the report attached to the agenda and agreed to:

a)    Appoint Councillor representatives to Outside Bodies.

b)   Agree to constitute and appoint to the Working Groups.

c)    Note the Terms of Reference for the Working Groups.

d)   Re-confirm the appointment of 2 Older Peoples Champions for the Area Board (as these were appointed in October 2016 for a period of one year).

To receive any verbal updates from Partners and Community

Groups present, including:

·       Police – Neighbourhood Teams

·       Fire & Rescue

To note any written updates or online links attached to the agenda:

·       Fire

·       Wilton Town Team minutes

·       Healthwatch Wiltshire

·       Clinical Commissioning Group (CCG)

·       Consultations: http://www.wiltshire.gov.uk/consultations.htm

Note: Speakers are reminded that they each have a 3 minute slot,

unless they have previously discussed alternative arrangements

with the Community Area Manager.

10

Police – Inspector Pete Sparrow

Pete introduced new Inspector, Andy Fee, who had taken over from James Brain.

Some key areas of work:

·         Following the recent terror attack in Manchester, there had been a knock-on effect which had seen armed officers patrolling in Salisbury, with additional armed military backup on the streets.

·         The threat level was still at severe, however there were no direct terrorist threats in the South West of England. Pete added that Terrorism would only be beaten by communities working together.

·         There had been reports in the national media of a big drug issue with the Xannex, anti-anxiety drug highly used in America. This drug was not available on the NHS in the UK. There had been 20 cases of children being taken to hospital after taking the drug, in a two-week period. Pete urged schools and parents to talk to their children and explain the dangers of this drug.

·         There was an issue with the waiting time of calls to the 101 number being answered. Due to the quantity of calls the operators need to filter, to ensure Police Officers were free for the emergencies that come in.

·         Wiltshire Police was having a huge recruitment drive in all areas. The largest area of recruitment was for call handling operators, with progress in other fields.  Five new Police Officer‘s would be joining Salisbury.

·         There had been a couple of gate thefts, which were made of oak, and were of high value. Pete urged people with high quality gates to ensure they were well secured.

·         New Inspector Andy Fee had spent most of his service based in the south of the county. He had been a Detective in Salisbury for 9 years, serving as the Custody Officer for 2 years, Public Protection for 4 years. He also acted as lead Wiltshire Officer for domestic abuse and vulnerable people.

·         Andy knew the area and was looking forward to meeting everyone in the team and getting to know how they worked in these areas.

Questions:

Who would attend the new Community Safety Partnership meetings? Answer: Cllr Jeans would be the Boards Lead Member, he would attend with the Community Coordinators from the Police. There would be some involvement from Andy and Pete when required. The next meeting would be held on 19 June, 2pm at the Nadder Centre.

Fire & Rescue – Jason Moncrieff

Jason was the Station Manager for Salisbury and Wilton, the Station Manager for Warminster was Darren Nixon who was not in attendance at this meeting. Jason’s update included:

·         There had been 22 responses through march

·         There had only been one incident on the A303 within this patch, this had taken place at the A36 interchange.

·         There had been no incidents for the Co-responding crew for Tisbury and Mere in the last two months.

·         Availability for the retained stations in Mere and Tisbury were under 50% Difficult hours to staff were Monday to Friday 9am – 5pm. Jason urged anyone who had influence with  ...  view the full minutes text for item 11.

An introduction to Area Boards by the Community Engagement Manager to explore the role and function of your local Area Board.

Officer: Steve Harris, Community Engagement Manager

The Community Engagement Manager, Steve Harris, gave a presentation on Area Boards.

Some of the areas covered included:

·        Area Boards and what they do?

·        Budgets and grant funding

·        SWWAB budget 2017/18 - £93,781

·        What the grants are for

·        Setting local priorities

·        Community events and activities

·        Want to know more?

A copy of the slides are attached to these minutes.

WWI Tree planting

A new initiative to mark the centenary of the First World War, 28 July 1914 to 11 November 1918.

Wiltshire Council was inviting local communities to plant trees across the county, each tree would represent someone who lost their life during the war. This initiative would move forward in community areas with the Board working with local communities.

Questions and comments:

·        Having served 20years, would there be a theme to the trees, so as you go through villages, you are then able to recognise the memorial tree because it is a certain type?

·        Some villages may want a cluster of 5 or less.

·        You may want a major wood somewhere, with a few in each parish in addition, that would seem the best solution.

·        You could allocate according to war memorial numbers?

·        There are some villages that don’t have the room to plant trees to match the numbers of men lost.

·        There should be a forest on the plain with a memorial so that in the future families and schools could take children there to hear about the local history.

To receive a presentation from Sergeant Paul Harvey from the Crime Prevention Division of Wiltshire Police, on their Cyber Crime Initiative.

Sergeant Paul Harvey from the Crime Prevention division of Wiltshire Police, gave a presentation on the Cyber Crime Initiative.

‘Cyber Crime’ means ‘Digital Crime’ This applies to any crime that involves a computer and a network. The computer may have been used to;

·         commit the crime,

·         be the target of the crime, or

·         facilitate the crime.

This is further broken down into three categories;

·         ‘Cyber Dependent’ - (‘Pure Cyber Crime’) - The creation & spread of malware, hacking, and denial of service attacks (DoS attacks)

·         ‘Cyber Enabled’ - (Existing Crime) - Traditional ‘existing’ crimes organised or committed on an industrial scale.(fraud, scams, phishing, buying illegal drugs/firearms, child sexual exploitation)

·         ‘Internet Facilitated’ - (‘Cyber Assisted’) - The internet or devices used to facilitate in planning or committing traditional criminal activity ranging from online abuse on social media, grooming, drug dealing, terrorists attack planning

The aims of the team were:

·         To raise awareness of threat and impact and to encourage crime reporting and intelligence gathering.

·         To effectively identify high risk and repeat victims by working with partners to support repeat victims and prevent ongoing victimisation.

·         Partnership work to understand the nature of vulnerability across sectors and understand the impact.

·         To better understand the nature of the threat and response and fully appreciate that this is a changing and a fluid threat.

·         To engage at local, regional and national level to benefit from wider comprehension and coordinated response

·         To support the production and sharing of analytical products

·         To recognise impact upon individuals and organisations

·         To educate

·         To provide co-ordinated, consistent and timely advice

£9.6m was lost last year to the people of Wiltshire, including some big businesses. All police officers were trained in cyber-crime.

34% of victims were attacked by the phone, where they engage people before asking them to log on to their computers to give information out.

Paul circulated leaflets on the top ten ways to protect yourself against cyber-crime.

Questions:

·         A parking scam, came by post with a photo saying I had parked in a private car park and that I owed the company £90. Answer: I would not pay that. Tell them I have said do not pay. You could also query it by doing a google search online, quite often it will come up that it’s a scam.

·         Steven Banas of swallowcliffe – Were there requests for updates that could be a virus or scam? Answer: Paul had not heard of that type of scan, and advised to accept your updates.

·         Was the Cloud safe? Answer: Yes

·         Was there a pattern in the type of victims targeted? Answer: There is a suckers list, once someone is caught out once, they will be approached again and again, they will bite again.

To receive an update from the Group and to consider any recommendations for funding youth projects arising from their last meeting, as detailed in the report attached to the agenda.

Cllr Wayman gave an update to the Board following the last meeting.

The Board considered two funding bids from the Youth Budget for 2017/18:

Seeds4Success – NCS enhanced opportunities project £3,050

Dorset & Wiltshire Fire and Rescue Service - £2,866

The Youth Intervention Manager at DWFS spoke about the Salamander initiative, which delivered key safety messages to groups of young people. A local course was planned for Mere fire station, and would take place during the first week of the summer holiday.

Question:

Is the Safe drive stay alive course linked to this and did it run around here?

Answer – That was a completely different initiative, it was more of a theatre style performance for years 10 & 11, where they were shown a dvd of a car accident of a young driver. The course brought in parents who had lost children in Wiltshire. Rob agreed to find out if that service had been to any schools in the area.

Cllr Wayman noted that following the Dorset and Wiltshire merge, she hoped it will go out to the schools in Dorset which would also benefit the children from area.

Decision

The South West Wiltshire Area Board awarded £3,050 of Youth funding to Seeds4Success, for its NCS enhanced opportunities project.

Decision

The South West Wiltshire Area Board awarded £2,866 to DWFS to run the Salamander sessions at Mere fire station.

To note the report and consider the recommendations for funding of the Community Area Transport Group meeting held on 19 April 2017, as detailed in the attached papers.

Cllr Tony Deane, Chairman of CATG gave an update to the Board, noting that the next meeting was not scheduled until 13 September.

Tollard Royal had been asked whether the 20mph scheme in their village worked well and was value for money, to which they had answered no.

CATG was responsible for setting 5 top priority schemes for Highways engineers to work on.

Cllr Wayman queried the minutes, noting that Hindon was one of top 5 schemes, and felt that CATG had agreed the funding for that. In addition, Chilmark HGV signage was going to be looked into.

Action: CEM to check minutes and feedback and edits.

NB: The Highways Officer has since confirmed that the CATG minutes are correct.

The list of roads to receive white lines had been sent to the contractor, and funding was ready and available. The CEM had received notice that the works had been due to commence the previous day and would take 2 weeks to complete.

Cllr Deane added that once the work was complete, CATG would look to see whether it was good value.

Comment:

·         Swallowcliffe had uploaded their white line works to the Wiltshire app as instructed and now it had been carried out, outside of the Area Boards white line scheme.

·         In Bishopstone recently there had been a closure of the C12 for work, which caused chaos. The diversions had not worked well, resulting in many drivers using Mill Lane, ending up with a dozen cars facing each other in both directions with no one able to back up.

All notices which had gone out for closures like this were always a bit too late. The bus service was also cancelled through Bishopstone, so access for residents was not maintained.

To receive an update from the Nadder Centre Board.

Cllr Tony Deane gave an update, some of the points were:

·         The facility was well used, and was the only rural campus constructed in the county.

·         There had been issues along the way.

·         There would be a facility manager to maximise the use.

·         Staff at The Nadder Centre, if interested, would be made available to the fire service for retained work.

·         The Tithe barn in Tisbury was holding exhibitions.

·         The Board had put forward a £5,000 grant to commission a work of art for the centre. This had been increased by a further £5,000 of 106 money available and match funding of a further £10,000 from Jonny Messum. There was now £20 to commission a piece of art. Linking in to the Wylye Valley art trail.

·         Dr Carlton Brand would be attending the next Nadder Centre Board meeting.

·         The Nadder Centre had planned a Charity Summer Ball event.

Cllr Deane added that the Nadder Centre was a gem which was currently underused, if anyone had ideas to increase the footfall please let Steve know.

As the Terms of Reference were still under revision, the Board considered recommendation one from the report only.

Cllr Wayman abstained from voting.

Decision

The board requested that:

·         The Area Board/Nadder Centre Board would be given representation in any interview process

·         A link with the new client manager/team, a meeting with the manager/Communications re. any new marketing plan and sight of any new job description(s) before recruitment takes place.

To receive an update and note the minutes of the last meeting of the H&WB Group, held on 13 May 2017. The Group recommended that the Board support the Wilton Big Lunch initiative, subject to full project details being provided.

Note: This funding application will be considered by the Bard under item 14 – Community Area Funding.

The Board will also hear about the Big Pledge 2017 - London Calling initiative.

Steve Harris gave an update to the Board. He had met with the two Health & Wellbeing Champions earlier that day to catch up and fed back on their behalf.

An activities directory had been put together for the area. The idea behind that was to provide local organisations or groups like GPs a directory of what was available when referring people to activities.

A H&WB event had been discussed, a café type of set up, linked by the Tisbus for transport provision on the day.

A Dementia Action Alliance conference for this area would take place on Monday 26^th June, 6pm at the Nadder centre. All parishes in the area had been invited to send a dementia champion. With the aim of trying to encourage parishes to come on board with that.

Caroline Wilson from Dementia Friends was in attendance to talk about the training sessions available to raise local awareness. She had held a session in Broadchalke. These 45 minute sessions were available across the county. Caroline would visit areas in the south west, where people may be interested in having a session.

Questions:

·         How many parishes had responded by nominating a champion for this, and would the CEM circulate the details of this again? 

Answer: At the moment, it was Fovant, Bowerchalke and Burcombe. Yes the CEM could do that.

Steve had sent out some information about the Big Pledge, London’s Calling initiative and so far 3 schools had signed up, which were Semley, St Johns in Tisbury and Chilmark and possibly Hindon as well.

Councillor Initiative – Area Board Project Funding

SID Funding

South West Wiltshire Area Board will consider an Area Board project proposal to allocate up to £8,000 towards a Community Speed Indicator Device Scheme.  Full details of the proposal will be made available at the Area Board meeting on 31.5.17.

Community Communications Project

The Board will consider the following project:

Community Area Grants

The Board members will consider 3 applications for funding from the Community Area Grants Scheme for 2017/18:

Councillor Initiative – Area Board Project Funding

Speed Indicator Device (SID) Funding

A report was circulated at the meeting detailing the request for £8,000 to be ring-fenced, for this initiative, with any remaining unused funds to be returned to the Area Board budget.

The Board invited parishes or groups of parishes, to apply for funding to help towards half the cost of purchasing a SID. The Board had allocated enough to fund five SID devices at 50% of the cost. Cllr Jeans had been running the area board SID in the Mere and Kilmington areas.

Frank Freeman frankfreeman@btinternet.com  – Hindon resident, joined the pc to see if anything could be done about the speeding through the village. He found Community Speedwatch to be a slow burner, but that it was now slowly having an effect. Like in Dinton, it seems to have an effect after a while, but then the SIDs need to be moved around as they lose their effectiveness after two weeks.

In Hindon they move the SID every week to another location. When considering purchasing a SID the parish needs to look at where they would be sited, how they would be sited and check with highways. Your insurance policy needs to cover up to £5m liability. Posts need to be installed or available to fix the SID to. Hindon’s newest SID also had a solar panel to charge the unit, after two weeks the battery is still charged.

Cllr Jeans noted that the SID at Semley was the community SID and would need to be circulated around the community area. The brackets cost £2,000.

Questions

·       Was it still the fact that they must be sighted on private land?

Answer: Originally yes, but since then the posts have been erected on roadside verges. The policy had recently changed.

·       What were the insurance costs? Answer: That information was not to hand, standard PC type insurance policy. The CEM could email out the information from Highways on the insurance requirements.

Action: CEM to contact parishes to invite them to be engaged in the project

Decided

The South West Wiltshire Area Board agreed to ring-fence £8,000 for the SID initiative for 2017/18.

Community Communications Funding Project

James Body, Chairman of Bowerchalke Parish Council spoke about their project to install a broadband connection and associated infrastructure to support digital inclusion sessions in Bowerchalke Village hall, particularly for the senior members of the community. They were looking for capital expenditure only, as the running costs would be made by the parish council.

The installation would aid the library van every second week, as they had experienced issues as there was no current connection for them to run their systems to check books out. The phone aspect of the broadband would be used by the Chris Brown Day Centre. The parish had also procured a defibrillator and planned to install a telephone that could only make outgoing calls next to that.

Decision

The South West Wiltshire Area Board awarded £635 toward  ...  view the full minutes text for item 18.

The next meeting of the Board is on Wednesday 26 July, 6.30pm at The Nadder Centre, Tisbury, SP3 6HJ.

The Chairman noted that the board was intending to hold an affordable housing themed meeting for the South West Wiltshire area.

Cllr Deane added that 4 sheltered housing cottages had been built in Teffont by Wiltshire Council. Providing affordable housing was a problem across Wiltshire. Every village could do with a small number of affordable houses.

Cllr Deane had been doing development in this area, and asked people to think about areas in their communities where 2 houses could be built. Preferably flat with nearby access to sewerage.

Peter Edge – Wilton had approached Community land trust as they could build these properties.

Mike Ash – Bishopstone – there were lots of different models you could approach to tackle this, some were developing all the time. Broadchalke was at the forefront as they had set up a Community land trust in this village to build these houses, and would be happy to join in any discussions on the subject to take this initiative forward.

The Chairman thanked everyone for coming and closed the meeting.

The next meeting of the Board will be held on Wednesday 26 July, 6.30pm at The Nadder Centre, Tisbury.