Agenda and minutes

The Chairman, Councillor Jose Green welcomed everyone to the meeting of the South West Wiltshire Area Board.

Due to the recent incident in Salisbury and the exceptional circumstances brought about over the last few weeks, the representatives from Fire and Police are unable to join us.

Apologies for absence were received from:

• Cllr George Jeans
• Inspector Pete Sparrow - Police
• Jason Moncrieff - DWFRS

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To confirm as a correct record and sign the minutes of the previous two meeting held on Wednesday 7 February 2018 and a special meeting held on Monday 5 March 2018.

To note any matters arising from the minutes of the last meeting.

The Board considered the minutes from the previous two meetings, and subject to a correction on:

·       page 9 – minute no. 74 – CATG, the first question related to Quidam Street, Bowerchalke, not Quidhampton, as stated.

Decision

The minutes of the previous two meetings held on 7 February 2018 and 5 March 2018 were agreed as a correct record and signed by the Chairman.

The Chairman made the following announcements:

·         Dementia awareness week 21 – 25 May, we have been highlighting the issue of dementia and the ways in which we deal with older people. An information session was available by contacting Steve.

·         Cllr Green had written to Spatial Planning on behalf of the Area Board to support local parishes in their responses to the Wiltshire Local Plan Review & Joint Spatial Framework Issues Paper consultation, objecting to their proposed move into the Trowbridge Housing Market Area.  This submission was acknowledged and will be fed into the overall consultation.

·         The Council would be giving free parking in all car parks in Salisbury from Saturday to aid in the recovery of the businesses in Salisbury following the recent incident.

·         A Fish Bypass project was funded at an extraordinary Area Board meeting held on 5 March 2018. This funding would enable the production of a costed proposal to apply for funding from a final round of European Funding with the deadline of end of March 2018.

·         Rescheduled Great British Spring Clean litter picks due to take place 23-25 March 2018, please update Steve if not yet done so.

·         Handouts detailing the ‘Mere Makes Music’ event being held on 28 April 2018 were available for people to take away and share.

·         The Penruddock Arms, in Dinton was the first in Wiltshire to be the ‘hub is the pub.

Presentation on Highways England’s proposals to improve the A303 past Stonehenge between Amesbury and Berwick Down.  The scheme is part of the government’s strategy to upgrade the A303/A358 route to a continuous dual carriageway to improve connectivity between the South East and the South West of England.  Opportunity to ask questions afterwards.

The Board received a presentation from Jeremy Damrel – Project Director for the Technical Partner of the scheme, on Highways England’s proposals to improve the A303 past Stonehenge between Amesbury and Berwick Down. 

The scheme was part of the government’s strategy to upgrade the A303/A358 route to a continuous dual carriageway to improve connectivity between the South East and the South West of England. 

There were 3 main schemes that were moving forward now, leaving 5 smaller schemes to be picked up in the coming years. As the A303 passes Stonehenge, it impacts so heavily on the World Heritage Site. The Stonehenge circle was one of 600 ancient monuments on that site.

Four principle objectives

Culture and heritage

Environment and community

Transport

Economic growth

Key elements of the proposed scheme

·       West to east – a bypass from Winterbourne Stoke section

·       Further along is the Longbarrow junction – to be moved 500m to the west of existing junction.

·       Into the site – There will be a drop in to a cutting before entering a 3k tunnel.

·       Out on eastern site there is the Countess junction. It will be separated, if you are on the main road you can drive through, if you wish to exit or join you take a slip road.

·        The removed chalk would be used to re-landscape the area next to the scheme. This is a practical and environmentally friendly way to remove the chalk.

·       Grassed bridges with some level of planting. The bridges would carry byways for non-motorized users.

·       The River Till viaduct would be the most intrusive part of the scheme.

Within the consultation booklet there are a number of options that we would like to hear people’s thoughts on.

There were currently two options for the tunnel, one would be to have ventilation holes.

The tunnels were a twin bore design, with two tunnels. If one had to close, then the other could be switched to accept two-way traffic to enable movement to continue.

To the east around Countess roundabout, the road would be elevated with separated different kinds of road user.

To the south of the A303 2 small roads would be closed. Forming a new connection from those two roads, making it a safer connection.

A public consultation was running from 8 February to 23^rd April.

There would also be a series of events to share information and answer questions. There would also be virtual reality tablets to help the visualization, and attendance from specialist officers.

We are open for questions via phone or online. Feedback was very much welcomed.

Questions and comments:

·       West Tisbury PC – lots of letters in the Salisbury Journal about draining the aqueduct? Answer: Our expectation is that we will not have any impact on the ground water, but we need to make sure of that. We have done some investigations, but to back that up we will carry out some tests to see how the water will move.

·       There have not been any costings of  ...  view the full minutes text for item 88.

To receive any verbal updates from Partners and Community Groups present, including:

a)    Police

b)    Fire

To note the following written updates attached to the agenda:

·       Clinical Commissioning Group Updates

·       Healthwatch Wiltshire Update

To note the information on current consultations, to take part and for further information, visit the consultation portal:

http://www.wiltshire.gov.uk/council/consultations.htm

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Community Area Manager.

Due to the recent major incidents in Salisbury representatives from Fire and Police were unable to attend.

The Board noted the written updates attached to the agenda and available online:

·       Clinical Commissioning Group Updates

·       Wiltshire Update

·       Current consultations:

http://www.wiltshire.gov.uk/council/consultations.htm

To receive an update from Cllr Tony Deane.

The Board received an update from Cllr Tony Deane:

·         The Nadder Centre Board acted as a bridge between the Council and the Centre.

·         Wiltshire Council had appointed a Business Manager.

·         The funding for Tisbus was approved, their move to the Centre was pending agreement over the hire terms and conditions.

·         Attendance at the centre was improving, and the community continued to working towards improving that even more.

To note the record of the last meeting and to consider recommendations:

The Board noted the record of the last meeting and consider the recommendations as detailed in the attached report.

Decision

The Board approved the recommedations of the CSG:

·       Police to prioritise speed checks in Quidhampton before next meeting.

·       Cllr George Jeans to write to Police on behalf of Community Safety Group to request that Community Speed Watch schemes should be offered in areas where speeds are currently considered too high following metro counts.

To note the report from the Health & Wellbeing Group consider applications for funding from the Health and Wellbeing budget, as detailed in the attached papers.

Papers attached:

-        Notes from last meeting.

-        Grants report.

-        2 x application forms

The Board noted the report from the Health & Wellbeing Group and considered the applications for funding from the Health and Wellbeing budget, as detailed in the attached papers.

Applicants present spoke in support of their projects. Following discussion the Board voted on the applications in turn.

Decision

Wilton Community Land Trust was awarded £500 towards equipment costs towards the Men’s Shed project.

Decision

The application from Wilton Community Land Trust – Older Persons Champion was withdrawn.

To note the record of the last LYN Management Group meeting and to consider recommendations for funding, as detailed in the attached papers.

Councillors will consider a proposal to allocate remaining funds from 2017/18 youth budget to extend Monday evening youth activities sessions into 2018/19

Paper attached: Monday evening youth offer at the Nadder Centre

The Board noted the record of the last LYN Management Group Meeting and considered the recommendations for funding as detailed in the agenda.

Cllr Church had been in attendance at the LYN meeting, she noted the feeling of the Group on the two bids for funding.

Decision

Kilmington and Stourton Cricket Club was awarded £1,773.99 towards training equipment for the Juniors section of the club.

Decision

The South West Wiltshire Area Board allocated remaining funding of £1,459.00 towards extending the Monday evening activity sessions in 2018/19.

Area Board projects:

An update from the Community Engagement Manager on Area Board project funding currently allocated

Community Area Grants

The Board members will consider applications for funding from the Community Area Grants Scheme, as detailed in the attached report and listed below: 

The Community Engagement Manager gave an update on Area Board project funding currently allocated.

The Board considered applications for funding from the Community Area Grants Scheme, as detailed in the report attached to the agenda pack.

Applicants present were invited to speak in support of their projects.

Following discussion and questions the Board voted on each application.

Decision

Mere Museum was awarded £2,000 towards the conservation and indexing of the Rutter Scrapbooks.

Decision

West Knoyle Village Hall was awarded £1,500 towards the ceiling replacement project.

The CEM noted that due to low revenue funds being available at this meeting the next application from the Burnbake Trust was deferred until a future meeting in the new financial year.

Phil Matthews gave thanks to Cllr Wayman and others for a very useful meeting to discuss the way forward for the waste issues of the Burnbake Trust.

Decision

The application from the Burnbake Trust was deferred.

Cllr Church spoke in support of the Wilton carnival project, noting that it had not run for the last 2 years. In order to resuscitate the carnival two activities would be combined to run on one weekend (rugby festival and the carnival) for all age groups.

The carnival was scheduled for July, so to defer it would only leave a short amount of time. Cllr Church therefore proposed the remaining £1567 be  allocated to this project so they could get it off the ground.

Decision

The Wilton Carnival was awarded £1,567 to revitalise the event.

Decision

Friends of St Andrews Church was awarded £2,000 towards the community project.

The Board then considered the additional funding request for CATG funding, as detailed in the supplement published online. This was for road closure and diversion signs which could be stored and used by several parishes.

Decision

Tisbury Parish Council was awarded £888 from the CATG budget, towards road closure signs and associated training for deployment of signs.

The Board then considered a request from Quidhampton Village Hall Committee, for additional funding to top up an earlier award for their community communications project. An additional £231 was requested.

Decision

The Area Board agreed to award a further £231 to Quidhampton Village Halltowards the increased costs associated with the Community Communications project works.

The next meeting of the Board is on Wednesday 30 May 2018, at 6.30pm

The next meeting of the South west Wiltshire Area Board will be held on Wednesday 30 May 2018.