Agenda and minutes

Apologies for absence were received from:

·       Councillor Richard Beattie

·       Nigel Lefroy – Burcombe Parish Council/WilCAP

To confirm as a correct record and sign the minutes of the previous meetings held on Wednesday 9 February and Wednesday 16 March 2011.

The minutes of the previous ordinary and extraordinary meetings held on Wednesday 9 February and Wednesday 16 March 2011 were agreed as a correct record and signed by the Chairman.

The Chairman noted that the Community Area Grant awarded to Fovant parish council was partly due to the memorial being damaged by traffic.

The Board will discuss any matters arising from the minutes of the previous meetings.

There were none.

Chairman’s Announcements including:

·       Proposed Changes to Bus Services

·       Community Services Contract

·       End of Life Care

·       Older People’s Accommodation Strategy

·       Digital Inclusion

·       Consultation on Waste Sites

·       Big Society and Localism Seminar 12 May 2011

Some information papers have been attached to the agenda.

The Chairman made the following announcements:

Core Strategy

Officers would attend the 12^th May 2011, Localism meeting to explain any changes to the document.

Proposed Changes to Bus Services

There had been some objection to the removal of the number 25 early morning service, so it had been proposed to start the route from Dinton as that was the point on the route where it started to be used first.

The direct 2 share taxi service mentioned in the paper is not the Wilts share taxi, used in the area and for the time being this would remain in operation.

Phil Matthews, Wilton Town Councillor noted that the Town Council had discussed the proposed changes at their last meeting and had objected to them as they felt they would affect people in getting to work.

Waste Sites

There was only one site in the South West Community Areas which was in Mere.

Big Society and Localism

A meeting had been scheduled for 12^th May 5.00pm at Dinton Village Hall. Officers and partners would attend the meeting with the aim of looking at ‘Big Society’ and ‘Localism’ and how they could be applied in the South West Wiltshire Community Areas. Everyone was welcome to attend.

The Board members will consider seven applications for funding from the Community Area Grant Scheme:

• Mere Parish Council (deferred from 13 April)
• Kilmington Parish Council (deferred from 13 April)
• West Knoyle Parish Council (deferred from 13 April)
• Zeals Parish Council (deferred from 13 April)
• Chalke Valley Cricket Club
• Mere Historical Society
• Chilmark Playground

Officer: Richard Munro, Community Area Manager

The Board considered seven applications for funding from the Community Area Grant Scheme. The first four had been deferred from the previous meeting on 16 March, pending a request for further statistical information from NHS Wiltshire which may support the applications.

The Chairman informed the Board that information had been received which did not appear to support the need for the installation of defibrillators in the four parishes who had applied for funding.

After discussion the Board members voted on each application in turn.

Decision

Mere Parish Council was awarded £50 towards their project to purchase and install a defibrillator in the parish.

Reason

Area Board members were not convinced of the absolute efficacy of defibrillators in sparsely populated areas. However, the Board recognised that some parish councils did perceive a need and were encouraged to precept for the funding with the assistance of  a minor grant of £50.

Decision

Kilmington Parish Council was awarded £50 towards their project to purchase and install a defibrillator in the parish.

Reason

Area Board members were not convinced of the absolute efficacy of defibrillators in sparsely populated areas. However, the Board recognised that some parish councils did perceive a need and were encouraged to precept for the funding with the assistance of  a minor grant of £50.

Decision

West Knoyle Parish Council was awarded £50 towards their project to purchase and install a defibrillator in the parish.

Reason

Area Board members were not convinced of the absolute efficacy of defibrillators in sparsely populated areas. However, the Board recognised that some parish councils did perceive a need and were encouraged to precept for the funding with the assistance of  a minor grant of £50.

Decision

Zeals Parish Council was awarded £50 towards their project to purchase and install a defibrillator in the parish.

Reason

Area Board members were not convinced of the absolute efficacy of defibrillators in sparsely populated areas. However, the Board recognised that some parish councils did perceive a need and were encouraged to precept for the funding with the assistance of  a minor grant of £50.

Decision

Chalke Valley Cricket Club was awarded £3,630 towards the cost of purchasing a high quality mowing machine to maintain the new cricket ground.

Reason

The application met the Community Area Grant Criteria for 2011/12 and would enable the club to maintain the facility which served the communities throughout the Chalke Valley.

Decision

Mere Historical Society was awarded £1,224 towards their project to catalogue the contents of the archive.

Reason

The application met the Community Area Grant Criteria for 2011/12 and would enable the Society to properly catalogue the contents of the archive for future use.

Decision

Chilmark Playground Management Committee was awarded £992 towards the purchase of a new piece of play equipment.

Reason

The application met the Community Area Grant Criteria for 2011/12 and would provide a wider variety of play opportunities for the local area.

Action: Richard Munro, Community Area Manager

The Board will receive a presentation from the Campus and Operational Delivery Programme regarding the proposal to develop a community campus in the Tisbury Community Area and to implement the Preliminary Management Project that will test community led management of local services.

Lucy Murray Brown, Campus & Operational Estate Management Lead

The Board received a presentation form Lucy Murray Brown, Campus and Operational Estate Management Lead. The Cabinet had approved the principle of six pilot campus schemes, one of these would be develop in the Tisbury Community Area.

The following issues were covered:

•        A campus is a building, or buildings, in a community area that will provide the services the local community needs in an accessible location

•        This would be an Area Board led project

•        Local community involvement would be critical to the success of this project

•        A campus would reduce the long term financial, environmental and operational pressures on operating aging, low quality buildings

•        There was potential to co-locate with partner and voluntary organisations

•        The council would explore wide ranging innovative management and operational arrangements

•        The core criteria to all campus buildings included shared reception, community space, accessible IT provision, personal care facilities and catering facilities

Timescales

•        Initial Area Board meeting – April 2011

•        Audit and research work - Spring 2011

•        Community consultation phase one – Spring 2011

•        Community consultation phase two – Summer 2011

•        Area Board consideration/formal consideration – Summer/Autumn 2011

•        Design, planning and construction – Autumn 2011 onwards

•        Community Campus in place Autumn 2012

The Area Board was asked to consider the draft terms of reference for a Shadow Community Operations Board and if it would like to consider setting up a Shadow Community Operations Board comprising of 8 members. Expression of interest forms to be a member of this group were available at the meeting.

Following discussion, the Chairman proposed that the Board set up a Shadow Community Operations Board (COB) and asked for interested people to make an expression of interest by completing the form which was available in the reception after the meeting. TAPCAP should be appointed by the COB to undertake the consultation required to establish which services and facilities would be provided on the Campus.

Decision:

1. That the Area Board shall be the conduit through which consultation regarding the community campus will take place and shall act as the local decision making body on this project.
2. A Shadow Community Operations Board (COB), representative of stakeholder and community interests, will be establishes as a sub group of the Area Board to work with Wiltshire Council in developing a Tisbury community campus. The role of the COB will include communications, securing local engagement and influencing the design of the community facilities to be recommended by the Area Board for implementation by Cabinet. In line with the approval from Cabinet on 15^th February 2011, the COB will also have an ongoing role in the indirect management and strategic planning of the resultant campus facilities.
3. The Area Board invites expressions of interest for membership of the shadow COB (comprising no more that 8 members) to be constituted by the Area Board and which will then operate in accordance with the terms of reference agreed by Wiltshire Council. The Board formally  ...  view the full minutes text for item 8.

The Board will receive updates from Partners present. Some written updates are attached to the agenda.

Wiltshire Police

Inspector David Minty informed the Board that this would be his last meeting as he would be moving on to another project, he introduced Inspector Lindsey Winter as his replacement for the South West Wiltshire Area Board.

He then highlighted some of the points from the crime statistics reports attached to the agenda. There had been an increase in non dwelling burglaries to sheds and out houses, but there had been a reduction in the levels of reported violence in Mere and Tisbury. Dwelling burglaries were also down, with Mere only having six since the last report.

Contact details for Inspector Lindsey Winter are:

Email:  Lindsey.Winter@wiltshire.pnn.police.uk

Phone: 0845 408 7000   Ext: 726 418

Two questions were asked, these were:

• Why are there signs on the speed cameras informing people that they are not in use.
• Why is the level of anti social behaviour higher in Wilton than in Mere.

Inspector Winter agreed to look into the above and bring a response back to the next Area Board meeting.

Action: Inspector Lindsey Winter

The Board will receive an update from the Wilton Community Area Partnership (WilCAP).

To receive an update on the progress of issues to date.

Officer: Richard Munro, Community Area Manager

A copy of the Forward Plan is attached for information.