Agenda and minutes

The Chairman, Councillor Bridget Wayman welcomed everyone to the special meeting of the South West Wiltshire Area Board.

There were none.

Councillors are requested to declare any personal or prejudicial interests or dispensations granted by the Standards Committee.

Councillor Jeans declared the following interests relating to item 6 - Community Area Grants:

·       Application from Mere Town Football Club - Personal and non prejudicial interest, as he was a trustee of the Mere Memorial Ground committee, who owned the land where the project would take place. Councillor Jeans stayed for the whole application and voted.

·       Application from Mere Parish Council – Prejudicial interest as he was also a member of the parish council. Councillor Jeans spoke on behalf of the application then left the room when the other Board members voted.

The Board will consider bids for Youth Funding as detailed in the officer’s report attached to the agenda. Young people in attendance will be invited to present their bid to the Area Board.

Officer: Stephen Harris, Community Area Manager.

At the last meeting of the Area Board, a youth funding workshop was held, where over 30 young people came together with Councillors, Officers and members of the community to look at producing funding bids for their projects.

The Board received 20 bids from various young people’s groups, these bids were then collated and suitable bids were then presented to the Board by the young people themselves. The Board members considered each bid in turn.

The following applicants withdrew their bid prior to the meeting taking place:

·         Mere 1^st Guides

·         Wilton and Barford Primary School

·         Youth SVP/Upper Room/Source/Spirit

·         Revive Youth Group

·         Mere School Council

Decision

Salisbury and Farmers Young Farmers Club was awarded £300 of funds from the Youth Funding Budget for 2011/12, towards their project to expand activities, sponsorship, group talks and demonstrations.

Decision

The application from Wilton Explorer Scouts was deferred until the next meeting, as no one was available to present the bid.

Decision

Tisbury Skate Park Group was awarded £1,000 of funds from the Youth Funding Budget for 2011/12, towards their skate park project.

Decision

Chilmark Cricket Club Juniors was awarded £975 of funds from the Youth Funding Budget for 2011/12, towards their project to purchase junior coaching equipment.

Decision

Mere Tiddlers and Toddlers Group was awarded £300 of funds from the Youth Funding Budget for 2011/12, towards their project to replenish toys and equipment for the group.

Decision

Mere Town Football Club Under 15’s was awarded £1,000 of funds from the Youth Funding Budget for 2011/12, towards their project to purchase equipment and new kit.

Decision

Wilton Development Centre for Young People was awarded £500 of funds from the Youth Funding Budget for 2011/12, towards their project to purchase tools for the gardening project at the youth centre. The Board recommended that the group advertise locally for donations of unwanted second hand tools from the local community.

Decision

West Salisbury Extended Schools was awarded £1,000 of funds from the Youth Funding Budget for 2011/12, towards their project to put on sessions during the school holidays at the school.

Decision

Junior Tisbury Arts Group was awarded £954.50 of funds from the Youth Funding Budget for 2011/12, towards their project to enable young people to participate in a drama production for the local community.

Decision

Fovant Youth Club was awarded £1,000 of funds from the Youth Funding Budget for 2011/12, towards their project to employ a youth worker to enable the youth club to open weekly. It was noted that this was an exception to the rule as the Board felt that the Youth Club had tried every other option available to recruit a volunteer and had been unsuccessful.

Decision

Mere & Tisbury Development Centre for Young People was awarded £750 of funds from the Youth Funding Budget for 2011/12, towards their kayaking project.

Decision

Tisbury & Mere Bridging Project was awarded £500 of funds from the Youth Funding Budget for 2011/12, towards their project to purchase tools and equipment for their healthier eating project.

Decision

Mere & Tisbury  ...  view the full minutes text for item 4.

At its meeting on 29 February 2012, the South West Wiltshire Area Board set aside £41,000 of funds for Jubilee and Olympic community event funding.

A report detailing 13 applications for this funding had been attached to the agenda. The Chairman explained that the Board members had previously met to look at all of the submitted applications for funding, where the population figures for each parish had been considered alongside each application.

Decision

Chicklade Parish Council was awarded £500 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Donhead St Mary Parish Council was awarded £1,000 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Hindon Parish Council was awarded £1,000 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Swallowcliffe Parish Council was awarded £500 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Teffont Parish Council was awarded £500 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Fovant Parish Council was awarded £1,000 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Sutton Mandeville Parish Council was awarded £500 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Sedgehill and Semley Parish Council was awarded £1,000 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Barford St Martin Parish Council was awarded £1,000 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Burcombe Parish Council was awarded £500 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Dinton Parish Council was awarded £1,000 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Quidhampton Parish Council was awarded £1,000 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

Decision

Bishopstone Parish Council was awarded £750 from the Area Board Diamond Jubilee & Olympic Torch Fund, towards their event.

The total amount awarded from the Area Board Diamond Jubilee & Olympic Torch Fund at this meeting was £10,250.

The Board considered five applications detailed in the report, for funding from

the Community Area Grant Scheme. The Chairman invited applicants present to speak in support of their application and to answer any questions from the room. After discussion the Board members voted on each application in turn.

Since publishing the agenda papers, Donhead St Mary had received expert advice on the specification of the equipment needed for the project and had therefore decided to upgrade to a higher priced quote, than was detailed in their original papers. The Board members had all received the updated papers and copies were available at the meeting.

Decision

Donhead St Mary Parish Council was awarded £3,650 towards their project to replace the cricket pitch.

Reason

The application met the Community Area Grant Criteria for 2011/12 and demonstrates a link to the Wiltshire Community Plan 2011 – 2026 as detailed in the Officer’s Report.

Decision

Dinton and District Short Mat Bowling Club was awarded £1,476 towards their project to replace the playing mats.

Reason

The application met the Community Area Grant Criteria for 2011/12 and demonstrates a link to the Wiltshire Community Plan 2011 – 2026 as detailed in the Officer’s Report.

Decision

Chalke Valley Cricket Club was awarded £2,579 towards their project to purchase covers for cricket ground wicket.

Reason

The application met the Community Area Grant Criteria for 2011/12 and demonstrates a link to the Wiltshire Community Plan 2011 – 2026 as detailed in the Officer’s Report.

Since publishing the agenda papers the Board had received proof that planning permission had been awarded to the Mere Skate Park Project, Councillor Jeans provided a paper copy of this to the Chairman.

Councillor Jeans had previously declared a personal interest in this application, he spoke on behalf of the project and took part in the discussion, he voted on this application.

Decision

Mere Town Football Club was awarded £4,000 towards their Stadia Improvement Project.

Reason

The application met the Community Area Grant Criteria for 2011/12 and demonstrates a link to the Wiltshire Community Plan 2011 – 2026 as detailed in the Officer’s Report.

Councillor Jeans had previously declared a prejudicial interest in this application, he spoke on behalf of the project and then left the room during the decision, he did not vote.

Decision

Mere Parish Council was awarded £18,389 towards their project to build a skate park, with the following condition:

·       That two additional quotes and a business plan is provided within three months of the award. 

The Board agreed that the release of funds be delegated to the Community Area Manager, in consultation with the Chairman, once satisfied that the information meets the criteria.

Reason

The application met the Community Area Grant Criteria for 2011/12 and demonstrates a link to the Wiltshire Community Plan 2011 – 2026 as detailed in the Officer’s Report.

The total amount awarded by the Board from the Community Area Grant Budget 2011/12 at this meeting was £30,094.

The Board was aware that the total amount awarded  ...  view the full minutes text for item 6.

The next meeting of the South west Wiltshire Area Board will be held on Wednesday 11 April 2012, 7.00pm at Charlton Remembrance Hall.