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Agenda and minutes

Venue: Bishopstone Village Hall, Bishopstone, Salisbury SP5 4AD

Contact: Lisa Moore  (Democratic Services Officer)

Items
Note No. Item

7.00pm

1.

Welcome and Introductions

Supporting documents:

Minutes:

The Chairman, Councillor Jose Green welcomed everyone to the meeting of the South West Wiltshire Area Board, and introduced the Police and Crime Commissioner Angus Macpherson.

 

2.

Apologies for Absence

Minutes:

Apologies for absence were received from:

 

·       Cllr Peter Edge, Area Board member.

·       Jaki Farrell, Youth Services Coordinator

·       Robin Garran, Alvediston Parish Meeting

·       Mike Franklin, Wiltshire Fire & Rescue

·       Charles Smith, Dinton Parish Council

3.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were none.

4.

Minutes

To confirm as a correct record and sign the minutes of the previous meeting held on Wednesday 16 October 2013.

Supporting documents:

Minutes:

Subject to the following correction:

 

Councillor Tony Deane noted that the end of 2015 was the expected completion date for the Tisbury Community Campus, and not the opening date, as recorded in the minutes.

 

Decision

The minutes of the previous meeting held on Wednesday 16 October 2013, were agreed as a correct record and signed by the Chairman.

 

 

5.

Matters Arising

The Board will discuss any matters arising from the minutes of the last meeting.

Minutes:

There were none.

6.

Chairman's Announcements

To include:

 

·       Area Board Priorities – Footpath Project

·       ‘My Wiltshire’ app

·       Youth Project Funding

·        Parish and Town Council Grant Options – Cabinet Meeting 21 November 2013, Item 8:

http://cms.wiltshire.gov.uk/ieListDocuments.aspx?CId=141&MId=7214&Ver=4

 

Minutes:

Area Board Priorities – Footpath Project

An audit of all footpaths within each parish would be carried out shortly, assisted by Nick Cowen (Senior Rights of Way Warden) and Alex Howsen (Assistant Rights of Way Warden). Two sessions would be held for parish and town councils to attend, these would be on 16 January at 4.00 – 5.00pm and at 6.30 – 7.30pm in Dinton Village Hall.

 

‘My Wiltshire’

The Board received a demonstration of the ‘My Wiltshire’ app, available to download to mobile phones. This allows the user to anonymously report issues relating to potholes, bus shelters, grit bins, flooding and many others.

 

Youth Project Funding

The deadline for submitting a bid to the 2013/14 Youth Project Funding Scheme is 8 January 2014. All of the applications which meet criteria set would then be considered at the next Area Board meeting on Wednesday 5 February 2014, starting at 6.30pm.

 

Parish and Town Council Grants Options

The Board noted the information attached to the agenda.

 

World War 1

Next year in 2014 there will be of a series of remembrance events to commemorate the start of WW1, 100 years ago. If any town or parish has plans to hold an event or project would they let us know.

7.

Current Consultations

To note the information on current consultations, to take part and for further information, visit the consultation portal: http://consult.wiltshire.gov.uk/portal

 

Consultation

End Date

Info

Consultation on proposed admissions criteria

 

27 January 2014

 

We are consulting on the proposed admissions criteria and admission arrangements for our community and voluntary controlled schools for the 2015/16 academic year. We are also consulting on the proposed schemes for co-ordination of admissions to all maintained schools and academies for the 2015/16 school year.

To respond to this consultation please send your comments by email to

admissions@wiltshire.gov.uk

 

Housing needs survey

 

Open

Wiltshire Council is working with parish councils to identify the housing needs of local people and would be grateful for your help.

Households in parishes are being asked to take part in a survey that will give up-to-date information about local housing circumstances and aspirations.

Email: housing.strategy@wiltshire.gov.uk

Telephone: 01249 706614

 

Consultations on Traffic Regulation Orders

 

Open

 

Wiltshire Council actively seeks the views of its residents in the decision making process for Traffic Regulation Orders within the county.

As part of this process, Wiltshire Council undertakes consultation on its proposals for Traffic Regulation Orders in the county with the publication of the proposals for response.

 

 

 

Minutes:

The Board noted the current consultations detailed in the agenda papers.

7.15m

8.

Community Solutions for Winter Weather & Area Board Project/Councillor Led Initiative

Simon Rowe, Weather and Emergency Officer, will give a presentation on community solutions for managing winter weather.

 

Area Board Project/Councillor Led Initiative

The Board will consider the Area Board Project/Councillor Led Initiative to allocate funding to the Community Winter weather Response Scheme as detailed in the attached report.

 

Cllr George Jeans

 

Supporting documents:

Minutes:

The Board received a presentation from Simon Rowe, Weather and Emergency Officer.

 

·       There is a Duty to ensure, so far as reasonably practicable, that safe passage along a highway is not endangered by snow or ice.

·       Code of Practice for Highway Maintenance Management from UK Roads Liaison Group recommends we produce and develop a plan and review it yearly for winter service.

 

Routes within Wiltshire

 

·       8 Strategic Routes (Minimum Network)

·       24 Primary Routes (2hr Treatment Time)

·       24 Secondary Routes (2hr Treatment Time)

·       40 All Routes (2hr Treatment Time)

·       Community Routes

·       Footway Routes

·       We have cross border agreements where appropriate with our neighbouring Councils.

 

How the local community and the Council work together:

 

·       Parishes have 1t bag of salt to store locally

·       Developing a Snow Warden Scheme

·       Parish Plans

·       Self help

·       Provision of spreaders

·       Training & Support to volunteers

·       Manage parish salt bins

 

Area Board/Councillor Led Initiative

The Board considered the Area Board Project/Councillor Led Initiative, put forward by Councillor George Jeans, to allocate funding to the Community Winter Weather Response Scheme as detailed in the report attached to the agenda.

 

Decision

South West Wiltshire Area Board awarded £10,894 towards the Area Board Project/Councillor Led Initiative to purchase 5 tailgate spreaders and 10 push-along devices to enable a joint working response to dealing with ice/snow throughout South West Wiltshire.

 

7.25pm

9.

Partner and Community Updates

To note the attached written updates:

 

a)    Police – Neighbourhood Policing Team update - Wilton

b)    Fire – October update attached

c)    Youth Advisory Group (YAG) – minutes attached

d)    Youth Update

e)    Clinical Commissioning Group (CCG) – NHS 111 Service update

f)     Wiltshire Council Items for Information

g)    Wilton Town Team – minutes attached

h)   PCC – Link to ‘One Year On’ booklet:

http://www.wiltshire-pcc.gov.uk/Your-PCC/One-year-on.aspx

 

The Board will also receive any verbal updates from partners present, including:

 

·         Katie Salter – Tennant Participation Officer

 

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Community Area Manager.

Supporting documents:

Minutes:

Police – Neighbourhood Policing Team – Inspector Noble

There had been 11 arrests over the last few weeks related to outside dwelling burglaries. Beat Officers would be providing advice to local people on preventative measures. This work would extend into the Christmas period.

 

Inspector Alan Webb had secured an additional Police Sergeant and Police officer in Mere.

 

Information concerning the decommissioning of Salisbury Police Station included:

 

·       Prisoners would be transported to the custody suite in Melksham, until a new purpose built suite was built in Salisbury.

·       Some of the Police business would be moving to an estate already in use in Amesbury. This is where the police officers would start and end their shift from.

·       Other Police services would be co-located with Wiltshire Council in Bourne Hill Salisbury, until the completion of the Salisbury Campus.

·       In the long-term, the Neighbourhood Police Teams would occupy space in the Community Campuses.

 

The Board noted the written update for the Wilton Community area attached to the agenda and the Mere and Tisbury updates which had been circulated at the meeting.

 

Fire

The Board noted the written update attached to the agenda.

 

Youth Advisory Group (YAG)

The Board noted the minutes from the last meeting of the YAG held on 7 October 2013.

 

Youth Update

The Board noted the written update from the Youth Work Team, attached to the agenda.

 

Clinical Commissioning Group (CCG)

The Board noted the NHS 111 Service update attached to the agenda.

 

Wiltshire Council Items for Information

The Board noted the Drainage Bylaws update attached to the agenda.

 

Wilton Town Team

The Board noted the minutes from the last three meetings of the Wilton Town Team, attached to the agenda.

 

Police and Crime Commissioner – Angus Macpherson

The board noted the link to the PCC – ‘One Year On’ booklet:

http://www.wiltshire-pcc.gov.uk/Your-PCC/One-year-on.aspx

 

Angus Macpherson explained that the PCC would be running a consultation on the police and crime element of council tax for 2014/15; this would run from Monday 6 January to Monday 3 February 2014.

The Commissioner is considering an increase in the police and crime element of council tax of £3.15 a year for the average home (band D property). This is to help reduce the impact of significant central government grant reductions on policing and crime services in Wiltshire and Swindon.

 

An average increase of £3.15 per household would provide the Commissioner with an additional £740,000 of local income for 2014-15.

 

Tennant Participation Officer – Katie Salter

Wiltshire Council is the social landlord to around 5,400 tenants in the south of Wiltshire. The role of a Tenant Participation Officer was to empower and support tenants by assisting them to become more involved through inclusion.

 

Some of the assistance provided included:

 

·       Delivering digital inclusion, providing access to computers, enabling tenants to claim their benefits under the Universal Credit Scheme.

·       Financial inclusion, providing training courses on money matters.

 

The Chairman thanked all of the partners and speakers for their updates.

 

8.00pm

10.

Clinical Commissioning Group (CCG)

Mark Harris, Group Director (Sarum), NHS Wiltshire Clinical Commissioning Group will deliver a presentation including:

 

·         What the CCG is and the first 6 months of operation

·         Priorities of the CCG

·         Preparations for the winter

 

There will be an opportunity to ask questions after the presentation.

 

Minutes:

The Board received a presentation from Mark Harris, Group Director for the Sarum Locality.

 

In April 2013, the CCG took over from the Primary Care Trust, carrying out the majority of the same services, except for public health and specialist commissioning.

 

The Sarum team consist of:

 

·         Dr Toby Davies (Tidworth)

·         Dr Celia Grummit (Cross Plains)

·         Dr Elizabeth Stanger (Three Swans)

·         Dr Chet Sheth (St Anns Surgery)

 

·         3 Localities with all practices represented

·         Management team of 8 to support delivery

 

 

There are 7 GP’s with voting rights who sit on the CCG Governing Body. The GP’s are very engaged with the work of the CCG, one of the aims is to improve community services. Some structural changes are required to make sure people receive the correct level of care, so that not everyone falls into hospital, if that is not the best action required.

 

Comments and Questions were then taken, these included:

 

·         With the increase to the army population, the Government had announced that there would be £800 million available for Tidworth, what percentage of that would be for Health & Social Care? Answer: Our allocation figures are quite complex, we are expecting an increase, however the amount is not known at present.

 

 

 

 

8.15pm

11.

Healthwatch Wiltshire

Healthwatch Wiltshire came into being on 1 April 2013 as the local voice for key issues affecting people who use health and social care services in the county.

The Board will receive a presentation from Patrick Wintour, a Director at Healthwatch Wiltshire, followed by an opportunity to ask questions.

 

 

Minutes:

Healthwatch Wiltshire came into being on 1 April 2013 as the local voice for key issues affecting people who use health and social care services in the county.

 

The Board received a presentation from Patrick Wintour, a Director at Healthwatch Wiltshire. He asked people for feedback on what the main health issues/concerns were in the area, some of these points included:

 

·         Distance to travel to access hospital services.

·         Cost of CCG and other bodies; money being taken away from actual health provision?  Is current system wasting GPs time, taking them away from treating patients.

·         Possible changes to Salisbury hospital maternity unit; is it going to become a midwife only service with emergencies/caesareans going to Southampton?

·         Impact of aging population into the future and who will care for them.

·         Making sure local rural area is fully represented in decision making.

·         Satnavs not working in rural areas, causing delay in emergency response.

 

8.30pm

12.

Area Board Project/Councillor Led Initiative - Cecil Beaton Exhibition

The Board will consider whether to allocate funding towards the Area Board Project/Councillor Led Project - Chalke Valley Tourism Initiative - Cecil Beaton exhibition at Salisbury Museum, as detailed in the attached report.

 

Cllr Tony Deane

Supporting documents:

Minutes:

The Board considered the Area Board Project/Councillor Led Initiative, put forward by Councillor Tony Deane, to allocate funding to the Cecil Beaton exhibition at the Salisbury Museum, as detailed in the papers attached to the agenda.

 

Councillor Deane declared that he was a Trustee of the Salisbury Museum.

A bid for fund to support the project would also be presented to the Salisbury Area Board for £5,000.

 

Decision

South West Wiltshire Area Board awarded £5,000 towards the Area Board Project/Councillor Led Initiative to support Salisbury museum by assisting with the cost of marketing the exhibition, in return for a specific focus on promoting tourism and supporting local businesses  in the Chalke Valley and the South West Wiltshire area.

 

8.35pm

13.

Area Board Project/Councillor Led Project - Chalke Valley Tourism Project

The Board will consider whether to allocate funding to the Area Board Project/Councillor Led Initiative – Chalke Valley Tourism Project, as detailed in the attached report.

 

Cllr Bridget Wayman

Supporting documents:

Minutes:

The Board considered the Area Board Project/Councillor Led Initiative, put forward by Councillor Bridget Wayman, to mirror the Nadder Valley Tourism Project undertaken by the CC&WWDAONB (Deb Beeson) which had now been completed.

 

The AONB had obtained funding to undertake the Nadder valley Project but had no further funding to do the same for the Chalke Valley. The Area Board expressed a desire to continue the project to include the Chalke Valley to meet the aspiration to promote tourism in the Area Board.

 

Decision

South West Wiltshire Area Board awarded £5,000 towards the Area Board Project/Councillor Led Initiative to support the Chalke Valley Tourism project to develop  walking, riding and cycling routes through increased tourism to the area using local B&Bs, pubs and restaurants and shops within the Chalke Valley.

 

 

8.40pm

14.

Tisbury Community Campus Update

To receive an update from the Chairman of the Tisbury Community Campus Shadow Community Operations Board (SCOB).

 

Cllr Tony Deane

Minutes:

Councillor Tony Deane, Chairman of the Community Operations Board (COB), informed the Board that following discussions with stakeholders, it was likely that planning would be applied for in spring 2014.

8.45pm

15.

Community Area Transport Group (CATG) Update

To receive an update from the Chairman of the Group and to consider the recommendations for funding as detailed in the attached report.

 

Cllr Tony Deane

Supporting documents:

Minutes:

The Board noted the minutes from the last meeting of the CATG, held on 18 November 2013, and considered the recommendations for funding as detailed in the report, both attached to the agenda.

 

Decision

The South West Wiltshire Area Board approved the following funding from the CATG budget for 2013/14:

 

Scheme

Estimated Total Cost

Amount Allocated by CATG

Notes and Actions Required

Market Place, Wilton – pedestrian crossings on North and South Street

£10,000

£10,000

Wilton Town Council have agreed to make contribution towards scheme; amount to be confirmed

Total

£10,000

£10,000

 

 

 

 

8.50pm

16.

Area Board Funding

Finger Post Funding for 2013/14

The Board will consider 2 applications for funding from the Finger Post scheme, as detailed in the attached report:

 

Parish Council

Amount

East Knoyle

£550

Zeals

£550

 TOTAL

£1,100

 

 

 

 

 

 

 

 

Community Area Grant Funding 2013/14

The Board members will consider 3 applications for funding from the Community Area Grants Scheme as detailed in the attached report:

 

 

1.     Swallowcliffe Village Hall - £1,433 towards a new hearing (sound) system.

2.     Tollard Royal Parish Council – £2,462 towards the restoration and refurbishment of the village pond.

 

3.     Zeals Parish Council – £120 towards a salt spreader.

Supporting documents:

Minutes:

Finger Post Funding

 

The Board considered 3 bids to the Fingerpost Funding Scheme for 2013/14, as detailed in the report attached to the agenda.

Decision

The South West Wiltshire Area Board approved the following Fingerpost replacement/renewal funding:

Parish Council

Amount

East Knoyle

£550

Zeals

£550

Sedgehill and Semley

£550

 TOTAL

£1,650

 

 

 

 

 

 

 

 

 

 

Community Area Grants

 

The South West Wiltshire Area Board considered 3 applications for funding from the Community Area Grants Scheme for 2013/14. Applicants present were invited to speak in support of their projects. Following discussion the Board voted on each application in turn.

 

Decision

Swallowcliffe Village Hall was awarded £1,433 towards a new hearing (sound) system.

Reason

The application met the Community Area Grant Criteria for 2013/14.

 

Decision

Tollard Royal Parish Council was awarded £2,462 towards the restoration and refurbishment of the village pond.
Reason

The application met the Community Area Grant Criteria for 2013/14.

 

Decision

Zeals Parish Council was awarded £120 towards the purchase of a salt spreader.

Reason

The application met the Community Area Grant Criteria for 2013/14.

 

9.05pm

17.

Community Issues System

To note the table of current Issues on the system, as detailed in the attached report, and to consider the recommendation to close the Issues as marked in the report.

 

 

Supporting documents:

Minutes:

Decision

The Board noted the current table of issues on the system as detailed in the report attached to the agenda and agreed to close the issues as marked in the report.

 

Phil Matthews, Wilton Town Council Chairman noted his concern regarding the schedule for repairing the potholes in West Street, Wilton. The work had been previously planned to take place on 6 December, however it was then rescheduled for 13 December. No information notices had been circulated to shop holders, so he felt that it was unlikely to take place.

9.10pm

18.

Close

Minutes:

The Chairman thanked everyone for coming and closed the meeting.

 

The next meeting of the South west Wiltshire Area Board will be held on Wednesday 5 February 2014, Youth Funding applications starting at 6.30pm and main agenda starting at 7.30pm. The meeting will be held at Nadder Hall, Tisbury.