Agenda and minutes

The Board will receive nominations for a Chairman for 2015/16.

The Community Area Manager opened the meeting and called for nominations for Chairman for 2015/16.

Decision

Councillor Richard Britton was elected as Chairman of the Southern Wiltshire Area Board for 2015/16.

Councillor Britton took the Chair.

The Board will receive nominations for a Vice-Chairman for 2015/16.

The Chairman, Councillor Richard Britton called for nominations for Vice Chairman for 2015/16. In his absence, Cllr Chris Devine was nominated.

Decision

Councillor Chris Devine was elected as Vice Chairman of the Southern Wiltshire Area Board for 2015/16.

The Board will consider the list of nominated representatives to Outside Bodies and Working Groups for 2015/16, as set out in the attached report.

The Board noted the report attached to the agenda, and considered the recommendations of representatives to Outside Bodies and Working Groups as detailed in the papers.

Decision

The Southern Wiltshire Area Board, subject to the amendments below, agreed to:

a.    Appoint Councillor representatives to Outside Bodies as set out at Appendix A;

b.Reconstitute and appoint to the Working Group(s) as set out in Appendix B; and

c.  Note the Terms of Reference for the Working Group(s), as set out in Appendix C.

Amendments:

1.    Cllr Britton to be added to the LYN Management Group membership on page 9, and his surname to be added to the table in appendix A.

2.    The Board would continue to invite everyone who had an interest in  CATG to attend the meetings.

Other Comments:

·         The Board members were due to attend a meeting with the portfolio holder for Campuses and Associate Director Laurie Bell, to discuss a way forward for the Community Operations Board in Southern Wiltshire. It was hoped that something more tangible would come out of the meeting.

·         Cllr Randall noted that the National Park Authority had shown interested in working with the COB if the opportunity was there.

The Chairman Councillor Richard Britton welcomed everyone to the meeting of the Southern Wiltshire Area Board.

There were none.

To approve and sign as a correct record the minutes of the previous meeting held on Thursday 26 March 2015.

Decision

The minutes of the previous meeting held on Thursday 26 March 2015, were agreed as a correct record and signed by the Chairman.

Comments:

The Board heard from Mr Coppock who wished to challenge the veracity of a statement made by BT at the previous meeting (detailed below) item 8 Broadband Update’.

The Chairman advised Mr Coppock to take up the matter directly with BT as the accurateness of the minutes was not in question, therefore this was not a matter for the Area Board.

Statement made by BT:

We did hold back on our project for 6 months to allow Gigaclear time to

gain customers, they asked us to hold back for a further 6 months, which

we could not do. They pulled out as a result of not having enough

signatures.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To receive Chairman’s Announcements including:

·       The Big Pledge

The Chairman made the following announcements:

The Big Pledge

Area Boards across the county had been asked to promote the Council’s ‘Big Pledge’ campaign for 2015, with the theme ‘make a difference’ and 12 pledges that people can make as an individual, a group, a business or a community.

It is part of the ongoing work to encourage Wiltshire residents to lead healthier and more active lives.  The campaign aims to make a difference to an individual’s health and wellbeing; and make a difference in the local community Wiltshire’s Big Pledge challenges people to get healthy, volunteer, or make a positive change in 2015.

Item 14 – Local GP/CCG Update

This item was cancelled as the speaker was available to attend.

To note the attached information on the following current consultations:

NOTE: Nick Evans from the New Forest National Park Authority will be present from 6.30pm to answer any questions on the New Forest Management Plan.

Link: http://www.newforestnpa.gov.uk/info/20016/our_work/81/management_plan

The Board noted the information on current consultations as detailed on the agenda.

Nick Evans from the New Forest National Park Authority was in attendance to promote the consultation on the New Forest Management Plan, which had already been circulated to parish council clerks and local organisations.

Link: http://www.newforestnpa.gov.uk/info/20016/our_work/81/management_plan

Written Updates attached are:

·         Police – Neighbourhood Team Update

·         Fire & Rescue Service

·         Wiltshire Council Updates: –

1.    Changes to Street Lighting

2.    School Place Planning

·         Southern Wiltshire Issues System

·         Health Watch Wiltshire

·         Any other comments or reports

The Board noted the written updates attached to the agenda and received the following verbal updates:

Police – Inspector David Minty

Non-domestic burglaries were down 38% on last year, but dwelling burglaries were up 12%, which equated to an additional 3 burglaries for the 12 month period. The situation would continue to be monitored to look for any underlying causes.

Another cross-border operation was planned to coincide with the Dorset Steam Fair, at the beginning of September.

New PCSO Guy Hammil had started in Alderbury. Chief Constable Pat Geenty retires next week, DCC Mike Veal would take his place having gone through the Police Commissioner’s selection process and subsequent endorsement by the Police and Crime Panel.

A written update would be provided and attached to the minutes.

Fire & Rescue Service – Mike Franklin

Mike introduced Dave Geddis, Group Manager, who was in attendance to answer any questions on operational matters. The written Update had been missed off the agenda and would be attached to the minutes.

Some local Fire Fighters had recently been to Nepal to assist with the aftermath of the earthquake.

A scheme was due to be launched to heighten the awareness of fires in thatched properties. Mike would be liaising with the CAM to invite residents with thatched properties to a special event.

John Martin from Landford Parish Council noted that the issue with fire engines from the Romsey area using Gleebe Lane had now been addressed following discussions with the Fire Officer for the area.

WC Updates – Changes to Street Lighting

Cllr Ian McLennan drew attention to the information paper regarding the planned programme for switching street lighting off around the county. Much of the lighting would be switched off in Laverstock, Ford and Old Sarum as part of the programme. There had been no consultation on this phase of the project, Cllr McLennan felt that this was unacceptable.

Decision

The Southern Wiltshire Area Board supported Cllr McLennan’s request that no lighting should be switched off until the Local Councillor and the Parish Council concerned had been consulted on the proposals.

Issues System

Two issues submitted by Downton, 3984 and 3985 were considered on 19 May and were both being taken forward.

Some progress had been made with Issue 2940, however this had turned out to be a more difficult scheme than had first been anticipated and a footpath diversion was needed. A bid would be made to Wiltshire Council’s Substantive Scheme Budget for funding.

The Chairman noted that the Board had been advised to use the Issues system to log all Issues, not just Highway and Maintenance related issues, so that action could be taken.

Questions and comments:

·         Was there an update on the road traffic calming measures for Odstock? Answer: We still do not have a date, the Highways Engineer was chasing this for us.

·         3865 – the restriction had been installed following a request by the NFNPA. But it is not in their area?

Any other  ...  view the full minutes text for item 10.

What’s it like to live in Winterslow?

Winterslow Parish Clerk, Jane Tier, gave an overview of what it’s like to live in Winterslow.

Background

Winterslow is a large parish of about 4,800 acres, 7 miles east of Salisbury.

The Roman Road from Old Sarum to Winchester crosses the Parish and there is a Saxon cemetery, on the nearby Porton Land.

The word Winterslow could have its origins as a result of old Saxon burial sites as the name Winterslow derived from the Old English ‘Wintreslei’ means ‘Winter’s Burial Ground’.

Economy

The Village boasts a vibrant and diverse business community involving over 70 individual enterprises, which include; Farming Operations, Photography and Taxi service, Plumbing, Electrical and Car repairs, Wood Working and Graphic Design.

The Village also has two pubs and a thriving village shop which includes a Post Office.

Footpaths

There are 80 miles of footpaths within the Parish. The Footpath Committee carry out regular work to keep them open and usable.  With support from WC, Parish Councillors and members of the Community have installed kissing gates throughout the village and laid scalpings on muddy paths.

There are plans to produce a small walks leaflet, with a few different walks highlighted for varying levels of ability.

Recreation Grounds

Winterslow has three Recreation Ground  Areas, the one in Middle Winterslow has recently benefited from two new wooden play trails and a basket swing. There is a pavilion on the other Recreation Ground which is used for Village fetes and Children’s parties, and a smaller play area at Longcroft which has an area for football and play equipment.

The cricket club originates back to 1860, it currently plays at Barry’s Field sports ground.

Village Hall

The hall was built in 1992, replacing the old village hall which was in Middleton Road. The land on which the Village Hall was built was donated by a local family. We also have a tennis court and a doctors’ surgery on this site.

The Village Hall hosts a successful Coffee Shop, pre-school and numerous sporting activities.

The Chairman thanked Jane for her presentation.

The Board will receive an update from the Community Youth Officer on the progress of the LYN Management Group since the last meeting.

The Board will also consider the following recommendations (as detailed in the report):

1.1. To note an update on the progress made in delivering positive activities for young people in this community area.

1.2. To approve the allocation of £5k of the 2015/16 “positive activities for young people” budget to support youth groups and clubs to “buy in” activities from approved providers – to be known as the “alternative activities scheme”.

1.3. To re-launch the leisure credit scheme as “Community Rewards”, and to approve the apportionment of £7k to this reward scheme.

1.4. To re-affirm the Board’s support for the delegation of spend to the Community Area Manager to authorise bids to the “alternative activities scheme” and the “community rewards scheme” up to £1,000 at a time.  This delegation of authority will be exercised in consultation with all members of the Board, and the Local Youth Network Management Group, and will be reported to the next available full board meeting.

1.5. To support the use of £1k of the previously agreed £5,400 start up funding for Alderbury Youth Group (agreed in December 2013) to fund a series of “alternative activities” until arrangements have been put in place to secure a youth leader.

Officer: Emma Drage, Community Youth Officer

The Board received an update from Emma Drage, Community Youth Officer, on the progress of the LYN Management Group since the last meeting. Emma had been carrying out Needs Analysis with the help of parish councils and local youth groups.

Two new schemes had been launched, the ‘Alternative Activities’ scheme which would enable local groups to buy in youth activities such as archery and fencing for a set number of sessions.

The second scheme was ‘Community Rewards’ which had replaced the Leisure credit scheme, where young people could apply for funding to carry out jobs and tasks for the community, in return they would receive credits to take part in an activity of their choice.

The Board also considered the recommendations for funding as detailed in the report.

Decision

The Southern Wiltshire Area Board agreed to:

1.    Note the update on the progress made in delivering positive activities for young people in this community area.

2.    Approve the allocation of £5k of the 2015/16 “positive activities for young people” budget to support youth groups and clubs to “buy in” activities from approved providers – to be known as the “alternative activities scheme”.

3.    Re-launch the leisure credit scheme as “Community Rewards”, and to approve the apportionment of £7k to this reward scheme.

4.    Re-affirm the Board’s support for the delegation of spend to the Community Area Manager to authorise bids to the “alternative activities scheme” and the “community rewards scheme” up to £1,000 at a time.  This delegation of authority will be exercised in consultation with all members of the Board, and the Local Youth Network Management Group, and will be reported to the next available full board meeting.

5.    To support the use of up to £1k of the previously agreed £5,400 start up funding for Alderbury Youth Group (agreed in December 2013) to fund a series of “alternative activities” until arrangements have been put in place to secure a youth leader.

Inspector David Minty will take us through a demonstration of the new Community Messaging system now in operation.

Inspector David Minty took us through a demonstration of the new Community Messaging system now in operation.

Social media platforms such as Facebook and Twitter only reach part of our communities. There are other ways to communicate directly with residents and businesses across Wiltshire and Swindon.

The Wiltshire and Swindon Police ‘Community Messaging’ service was now in operation, people could register to join to receive free messages by email, text or voicemail about policing and crime matters relating to your area and interests.

Community Messaging aims to improve the flow of information between communities and the police. The service was currently available in all neighbourhood policing areas in the county.

To join Wiltshire and Swindon Community Messaging for free click on the ‘Join’ button on the web page: https://www.wiltsmessaging.co.uk/

Alternatively you could join by speaking to officers at the police stall in Salisbury market place on Saturdays. Or complete a hard copy of the leaflet which had been circulated at the meeting.

The level of information fed back to you is optional, from crime prevention advice, local incident reports including bogus cold callers in the area,  right up to the serious incidents.

To receive a presentation from a local GP or CCG rep highlighting the current consultation on the Joint Health and Wellbeing Strategy, plus an update on the rollout of community teams and the Clinical Commissioning Group’s adult community services tender.

Together this will mean services increasingly being clustered around local GP surgeries; and as such will be highly significant for communities.

This Item was cancelled because of the absence of the NHS/CCG speaker.

To discuss which services are needed to improve the lives of older people in Southern Wiltshire and to hear about plans for future events, workshops and how to get involved in shaping those services.

Officer: Nicola Gregson, Head of Commissioning for Older People Care, Support and Accommodation

Nicola Gregson, Head of Commissioning, Older People, gave a presentation on services to the elderly in the Southern Wiltshire area and helping older people to stay at home. It was recognised that there was a rapidly ageing population and increasing onset of dementia. The session tonight would look at areas to focus on in the coming years.

Nicola explained that they were looking at ways to communicate with communities with the possibility of creating Older People’s and Carers’ Champions.

It was recognised that it was difficult to get information from the community and that a new website had been put together with a new information portal on the range of services. Nicola’s team was also working to find ways to more closely involve people in the community to find out which services were needed.

There would be a series of workshops taking place in July on 6^th, 13^th and 27^th, all located around the Southern Wiltshire Community Area, where people would have the opportunity to be involved in designing local services for older people.

A ‘Life is for Living’ booklet had been produced and circulated at the meeting. This contained lots of useful information for older people.

People were then invited to have a think about what the key issues were for older people in the community area. After a short while these ideas were fed back and a list was complied. A voting session then took place to establish people’s view of the top three issues from that list. From the top three, which were:

1. Financial Support and Advice
2. Lack of Care in the Home
3. Isolation

People were able to vote again using the electronic handsets, to choose their top issue, Isolation came top with 48%, followed by Lack of Care in the home with 39%.

The Chairman thanked Nicola for the presentation, adding that the results had given the Board some themes to think about. The Board would have a discussion on how to move forward and feedback at the next meeting.

To note the minutes of the last CATG meeting and to consider any recommendations for funding arising from the meeting, as detailed in the report attached to the agenda.

The Board noted the minutes of the last CATG meeting and considered the recommendations for funding arising from the meeting, as detailed in the report attached to the agenda.

Decision

The Southern Wiltshire Area Board noted the update from the last CATG meeting on 19 May 2015, and agreed the recommendations for funding, as below:

The Board will consider applications for funding from the Community Area Grant Scheme.

Officer: Karen Linaker, Community Area Manager

The Southern Wiltshire Area Board considered five applications for funding from the Community Area Grant Scheme for 2015/16, as detailed in the report. Applicants were invited to speak in support for their projects, following discussion the Board voted on each application in turn.

Decision

Redlynch & Hale Cricket Club was awarded £800 for new cricket covers although the Board expressed its disappointment that nobody from the club had turned up to speak about their application.

Reason

The application met the Community Area Grant Criteria for 2015/16.

Decison

Grimstead Parish Council was awarded £565 for a new defibrillator for East Grimstead.

Reason

The application met the Community Area Grant Criteria for 2015/16.

Decision

The application from Redlynch Parish Council for tyre swing safety surfacing at Nomansland Land Recreation Ground was withdrawn.

Decision

Old Sarum Youth Group was awarded £870 for an intergenerational fun day in Old Sarum

Reason

The application met the Community Area Grant Criteria for 2015/16.

Decision

Downton Training Band was awarded £1,115 for the “Bash & Blow” community project

Reason

The application met the Community Area Grant Criteria for 2015/16.

The Chairman thanked everyone for coming and closed the meeting.

The next meeting would be held on Thursday 30 July 2015, 7.00pm at Coombe Bissett Village Hall.