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Agenda and minutes

Venue: The Cotswold Space - County Hall, Trowbridge BA14 8JN. View directions

Contact: Shirley Agyeman  (Democratic Services Officer)

Items
Note No. Item

6.30pm

26.

Election of Chairman

To elect a Chairman for the forthcoming year.

Supporting documents:

Minutes:

Yamina Rhouati, Democratic Governance Manager, sought nominations for the position of Chairman.

 

Resolved:

 

To elect Councillor Graham Payneas Chairman of the Trowbridge Area Board for the 2016/2017 municipal year.

 

Cllr Graham Paynethanked Cllr Steve Oldrieve for his work as Chairman during the last municipal year.

 

6.35pm

27.

Election of a Vice-Chairman

To elect a Vice-Chairman for the forthcoming year.

Minutes:

Resolved:

 

To elect Councillor Horace Prickettas Vice-Chairman of the Trowbridge Area Board for the 2016/2017 municipal year.

 

6.40pm

28.

Chairman's Welcome and Introductions

The Chairman will welcome everyone to the meeting.

Minutes:

The Chairman, Councillor Graham Payne welcomed everyone to the meeting and invited the Councillors and Officers present to introduce themselves.

 

The Chairman  noted the presence of parish representatives and other invited guests attending the meeting.

 

Councillor Payne also commented on the passing of Councillor Jeff Osborn.

 

29.

Apologies

Minutes:

 

Apologies for absence had been received from the following:

 

Cllr Keith Humphries, Cabinet Member for Health (including Public Health) and Adult Social Care

 

Sarah Holland - Community Youth Officer

 

30.

Minutes

       i.          To approve the minutes of the meeting held on Monday 14 March 2016.

Supporting documents:

Minutes:

Resolved

 

The minutes of the meeting held on Monday 14 March 2016  were agreed as a correct record and signed by the Chairman.

31.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were no declarations of interest.

 

6.45pm

32.

Chairman's Announcements

To include the following:

 

 

       i.          Your Care Your Support Wiltshire

      ii.          Adult Care Charging Policy Consultation

    iii.          Army Re-basing May-16 Update

    iv.          Carers in Wiltshire: Joint Strategy 2016 - 2020

Supporting documents:

Minutes:

The Chairman drew attention to written announcements published within the agenda.

 

6.50pm

33.

Election of Representatives to Outside Bodies

 

To appoint Wiltshire Councillors as representatives to Outside Bodies and Working Groups who will report to future Area Board Meetings.

 

 

Outside Bodies to include:

 

i.                 Trowbridge Community Area Future (TCAF)

 

ii.                Collaborative Schools Steering Group

 

iii.              Local Youth Network (LYN)

 

 

 

Working Groups:

 

i.                 Community Area Transport Group (CATG)

 

ii.                Trowbridge Area Board Campus Working Group

 

iii.              Local Youth Network (LYN) Management Group

 

 

 

 

Full details are contained in the agenda report.

Supporting documents:

Minutes:

The Area Board made appointments to outside bodies as follows:

 

Outside Body

Representative

Trowbridge Community Area Future (TCAF)

Cllr John Knight

Trowbridge Local Youth Network (LYN)

Cllr Dennis Drewett

 

 

 

 

 

 

The Area Board made appointments to working groups as follows:

 

 

Community Area Transport Group (CATG).

 

Cllr Horace Prickett  (Chairman)

Cllr Graham Payne

Cllr Ernie Clark

Cllr Dennis Drewett

Cllr John Knight

Cllr Stephen Oldrieve

Cllr Nick Blakemore

Cllr Helen Osborn

 

 

Trowbridge Area Board Campus Working Group:

Councillor Graham Payne

Councillor Steve Oldrieve

Councillor John Knight

Councillor Dennis Drewett

 

 

LYN Management Group

Cllr Dennis Drewett

 

 

7.00pm

34.

Partner Updates

To note the written reports and receive any updates from the following:

 

i.                 Wiltshire Police

ii.                Wiltshire Fire and Rescue Service

iii.              Trowbridge Community Area Future (TCAF)

iv.              Town and Parish Councils

v.               Local Youth Network

vi.              NHS Wiltshire Clinical Commissioning Group

vii.            Healthwatch

 

Supporting documents:

Minutes:

Updates from partners were received as follows:

 

       i.          Wiltshire Police

The written update published with the agenda was noted. Sgt Louis McCoy, Community Policing Team Deputy Sector Head-Trowbridge and Warminster Sectors reported that the police were working in the community to combat the use of drugs on the streets. He mentioned that a cannabis operator and an accomplice had been arrested and taken off the streets.

 

Sgt McCoy noted that the police were well aware of the parking issues and concerns that had been raised regarding Grove School and they were working with all the stakeholders concerned to reach a workable solution. He noted that the police would be present at the meeting scheduled on 26 May 2016.

 

Reports regarding the theft of mobility scooters had also been noted and were being dealt with.

 

 

     ii.          Dorset & Wiltshire Fire and Rescue Service

The written update published with the agenda was noted.  Andy Green, District Commander for Trowbridge, Bradford-on-Avon & Westbury introduced himself and reported that crews had responded to 160 calls within the station area. He noted that a wide range of incidents were attended including property fires, road traffic collisions and response to automatic alarms activating. Two fires were possibly as a result of faulty washing machines and the District Commander noted that the Fire and Rescue Service was encouraging members of the public to have their domestic appliances registered with the relevant manufacturers. He gave the following website for more information. www.registermyappliance.org.uk

 

 

The Chairman commented that the Fire Service does more than is perceived by the public and requested that the corporate DVD for the  new Dorset and Wiltshire Fire and Rescue Service is shown at the next Area Board meeting.

 

 

   iii.          NHS Wiltshire

The written updates published with the agenda were noted.

 Simon Truelove, Finance Director- Wiltshire CCG, commented that the elderly population grew by 5% in Wiltshire; he noted that supporting the elderly and increasing adult care within the community was working as the numbers going into acute care hospitals were notably falling.

 

 

 

 

 

   iv.          Trowbridge Community Area Future (TCAF)

Lindsey Millen, TCAF Coordinator, reported that the Time Credits project was ongoing and announced a number of volunteer events taking place in June 2016 to promote the initiative including a short film on celebrating volunteers in Trowbridge and the variety of opportunities available. 

 

Lindsey Millen also reported that TCAF gained charity status in January 2016 and a second officer had been recruited to focus on sourcing funding from The Big Lottery fund and others.

 

 

     v.          Town and Parish Councils

 

Trowbridge Town Council

The written update from the Town Clerk was noted. Cllr Bob Brice was present to take questions.

 

North Bradley Parish Council

Cllr Roger Evans reported that the previous chairman had been re-elected as Chairman of the Parish Council and that a new Parish Council Clerk had also been employed.

 

He noted that there was ongoing debate regarding the Community Governance Review which had now gone to Committee.

 

Cllr Prickett commented that North Bradley Parish was absent from  ...  view the full minutes text for item 34.

7.15pm

35.

Outside Body & Working Group

Wiltshire Councillors appointed as representatives to Outside Bodies will report on any recent news, to include:

 

       i.          Transforming Trowbridge

      ii.          Collaborative Schools

    iii.          Trowbridge Area Board Campus Working Group TABCWG

 

Supporting documents:

Minutes:

Transforming Trowbridge

 

The update published with the agenda was received. It was noted that the group was still in the process of being put together.

 

 

Trowbridge Area Board Campus Working Group

The update provided with the agenda was noted.  Mr. Colin Kay noted the omission of the detailed minutes of the meeting with Corporate Director Maggie Rae and made copies available to the meeting.

 

7.20pm

36.

Trowbridge Health & Wellbeing Group

Mary Cullen, CEM, will give an update about the setting up of a local health and wellbeing group.

Supporting documents:

Minutes:

Mary Cullen, Community Engagement Manager presented on the Health and Well Being Group.

 

Mary Cullen informed the meeting that the Council was proposing that each Area Board established a Health and Wellbeing Group (HWBG) which would focus on identifying the needs of a local population and supporting the development of services that would meet these needs. She noted that the HWBG was intended to provide a community led local forum to facilitate the coordination of joined up services for older people, vulnerable people and their carers living within a community area.

 

The HWBG would respond to local challenges and make the best use of local assets including local knowledge, resources and voluntary organisations. Ms. Cullen revealed that funding previously used to commission the Good Neighbours Service would be devolved (ring fenced) to the Area Board to support local initiatives identified by the HWBG.

 

The membership of the HWBG would be decided by the Area Board drawing from a broad pool of professional and local organisations and people like the Community Engagement Manager, the Older Peoples’ Champion, Members on the Area Board, Parish Councillors, CCG Care Coordinators, Healthwatch and representatives from the Voluntary Sector to mention a few.

 

Ms. Cullen announced that the first scoping meeting of the Trowbridge HWBG would take place on 7th June 2016 at 10am in the Town Hall.

 

7.25pm

37.

Trowbridge Health and Wellbeing Centre

A representative from CCG will be present to discuss the proposed health and wellbeing centre in Trowbridge and respond to questions on health provision and associated issues.

 

Cllr Keith Humphries, Cabinet Member for Health (including Public Health) and Adult Social will also be in attendance to talk about health support for the delivery of the Trowbridge Health & Wellbeing Centre and respond to any questions.

 

Minutes:

Simon Truelove, Finance Director- Wiltshire CCG observed that the current model of healthcare was struggling to keep up with funding constraints. He noted that with an ageing population where over 65s were growing at a rapid rate of 5% and consuming about 55% of total health resources, it was imminent that there was better use of resources and clinicians were calling for greater links in integration of services not only with hospitals but across board involving all the different health sectors like  mental health, adult care,  community and therapy services, hospital based community services such as maternity, and stroke units, complex diagnostics such as MRI and endoscopy and the many others.

 

 

He emphasised the need to expand primary care capacity to respond to the increases in the population and to facilitate easy access to primary care in order to boost confidence and avoid congestion at Accident and Emergency centres in hospitals.

 

Mr. Truelove mentioned that the merger of 3 surgeries in Trowbridge – Bradford, Adcroft and Widbrook – was a demonstration of the need for an integrated and enhanced primary care service. He noted that the capital requirement for setting up a Health and Wellbeing Centre was huge and given the limited funds available Wiltshire CCG was bidding for funding support from NHS England and working with Wiltshire Council on opportunities that could be developed to create a primary care hub for the population in Trowbridge.

 

Maggie Rae, Corporate Director, Wiltshire Council reiterated the need for a multi-faceted approach in working together to attain 21st century services and for people to enjoy a better community life. She noted that with the NHS taking over some of the hospital buildings it was imperative that the Council established a good working relationship with the NHS as well as the estate boards involved.

 

 Maggie Rae referred to the One Public Estate Programme where the Cabinet and Local Government Authority had jointly secured funding for Wiltshire Council and partners to  accelerate rationalisation of estates, co-location of services like the Health & Wellbeing Centres and the development of regeneration sites. Mrs. Mae mentioned that the One Public Estate Programme was on course to submitting another bid for more funding and plans were in place not only to provide housing, retail and leisure facilities, but to also build new modern health facilities.

 

She noted that the building of the new Trowbridge Health Centre (i.e. the merger of Adcroft, Widbrook and Bradford Road surgeries), would serve to relocate existing GP provision into more fit for purpose accommodation. However, it would not address the additional capacity needed in primary care provision in Trowbridge and Wiltshire CCG would make the decision on what services or buildings would be commissioned.

 

 

In response to a question from Cllr Oldrieve on whether Wiltshire CCG could confirm its commitment to support the integrated health centre, Mr. Truelove commented that Wiltshire CCG was absolutely committed to supporting the Centre but revealed that the there was a 100m funding gap that needed to be  ...  view the full minutes text for item 37.

7.40pm

38.

Funding

Minutes:

The Area Board considered the following applications to the Community Area Grant Scheme 2015/16:

 

The Chairman introduced each application, following which a representative of the applicant was given an opportunity to give a brief overview of their project to the Area Board.

 

26.

Community Area Grants

a.     Community Area Grants

 

To consider the following applications:

 

Applicant

Amount requested

Applicant: Great Hinton Memorial Hall
Project Title: Disabled facilities at St James Church Hall Trowbridge

View full application
 

£3960.00

Applicant: West Wilts Esprit Gymnastics Club
Project Title: West Wilts Gymnastics and Fitness Showers

View full application
 

£3000.00

Applicant: Trustees of North Bradley Progressive Hall
Project Title: North Bradley Progressive Hall Roof repairs

View full application
 

£1875.00

Applicant: The Mead Academy Trust
Project Title: New School Friends Association Start Up Assistance

View full application
 

£986.98

Applicant: Julian House
Project Title: Recovery in Common - A Recovery Festival

View full application


 

£4934.80

Applicant: Larkrise Riding for Disabled Group

Project Title: Handling Area Roof Construction

 

 

£4000.00

Applicant: Cllr Led Initiative – Cllr Steve Oldrieve

Project Title: Trowbridge Walking Group

£173.92

 

 

 

 

 

 

Supporting documents:

Minutes:

 

The sum of £3,960 was requested for disabled facilities at St. James Church Hall Trowbridge

 

Decision

The Area Board awarded the sum of £3,960.00 to St. James Church, Trowbridge

Reason: The application met the Community Area Grant Criteria 2015/16.

 

The sum of £3,000 was requested for Gymnastics and Fitness Showers at West Wilts Esprit Gymnastics

 

Decision

The Area Board awarded the sum of £3,000 to West Wilts Esprit Gymnastics

Reason: The application met the Community Area Grant Criteria 2015/16.

 

 

The sum of £1,875 was requested for roof repairs at North Bradley Progressive Hall

 

Decision

The Area Board awarded the sum of £1,875  to the Trustees of North Bradley Progressive Hall

 

Reason: The application met the Community Area Grant Criteria 2015/16.

 

The sum of £4934.80 was requested for the Recovery in Common - A

Recovery Festival

 

Decision

The Area Board awarded the sum of £4,934.80 to Julian House

Reason: The application met the Community Area Grant Criteria 2015/16.

 

 

The sum of £986.98 was requested by The Mead Academy Trust for their New School Friends Association Start Up Assistance

 

Councillor Clark drew attention to some mundane items included in the list of items for which the funding was being applied.

 

Decision

The Area Board reduced the sum requested by £240.97 and awarded the sum of £746.01 to The Mead Academy Trust

 

Reason: The application met the Community Area Grant Criteria 2015/16.

 

 

 

The sum of £4000 was requested for handling the area roof construction for the Larkrise Riding for Disabled Group.

 

This application did not get completed in time for the Area Board meeting and was deferred to the next scheduled meeting.

 

27.

Councillor Led Initiative

  1. Area Board Projects

 

To consider the following applications:

 

  1. Councillor Led Initiative by Cllr Steve Oldreive to provide funding of £173.92 to enable Trowbridge Walking group to be able to continue to operate and afford members the benefits as detailed in the proposal. Funding is required for annual insurance and for printing of walks leaflets.

 

 

Supporting documents:

Minutes:

Cllr Steve Oldrieve presented on this item requesting £173.92 to support Trowbridge Walking Group to pay for their annual insurance and printing of walks leaflets in order to be able to continue operating.

 

Decision

The Area Board awarded the sum of £173.92 to Trowbridge Walking Group

Reason: The application met the Community Area Grant Criteria 2015/16.

 

28.

Local Youth Network Recommendations

Supporting documents:

Minutes:

The Chairman drew attention to the LYN reports published with the agenda noting the apologies of the LYN Officer, Ms. Sarah Holland who was absent.

 

Mary Cullen, CEM informed Members that due to a technical hitch with the upload of papers onto the system, the LYN grant application for £1700 would have to be deferred and proposed that it was considered under delegated authority of the LYN subject to the approval of the Chairman/Area Board.

 

Mary Cullen mentioned that the outcome of the scrutiny review and how the local youth role would change was yet to be revealed. She introduced the new LYN Chairman to the meeting.

 

 

7.55pm

29.

Community Engagement Manager Update

Minutes:

Mary Cullen, CEM, recounted activities and initiative that had taken place in the last municipal year and outlined the following:

 

Area Board workshops organised in January 2016 aimed at encouraging the development of a cultural strategy and emergency plans

 

Sessions organised on child poverty and teenage pregnancy and various outreach programmes and initiatives formed to address issues including an intergenerational project between Studley Green Day Centre and John O Gaunt School.

 

Training sessions organised in Feb 2016 on dementia awareness.

 

The launching of the Men’s Shed in March 2016.

 

The formation of the Health And Wellbeing Group which would comprise  health professionals, support groups and other members of the public aiming to address the needs of older people and  the vulnerable in the community.

 

Street parties aimed at commemorating the Queen’s 90th birthday party would be organised and all communities encouraged to participate.

 

The Big Pledge- The Road To Rio – an8 week activity challenge from 4 June – 29 July 2016 depicting a virtual journey to the Olympic games in Rio while participating in sporting activities like swimming, walking, running and cycling.

 

8.10pm

30.

CATG Recommendations

Supporting documents:

Minutes:

The Area Board received the report from the Community Area Transport Group with a recommendation to award the following sums:

 

£4,000 recommended for Hulbert Close cycle link

 

£2500 recommended for bus shelter, Frome Road, Trowbridge

 

£600 recommended for a pedestrian crossing survey regarding the request for a crossing at The Down, Trowbridge

 

It was noted that the allocation for 2016/17 budget was £15,354.00 and the total remaining within the CATG budget for 2016/17 after awarding the total sums recommended would be £7,890.  £650 remaining from the 2015/16 budget allocation would be carried forward.

 

 

Resolved

To award the sum of £4,000 toward Hulbert Close cycle link

 

To award the sum of £2,500 toward a bus shelter on Frome Road,           Trowbridge

 

To award the sum of £600 toward a pedestrian crossing survey regarding the request for a crossing at The Down, Trowbridge

 

 

 

Public Questions

 

The Chairman took questions from the public regarding community area transport issues.

 

 

Mr. Lock, a resident, read out a statement about his concerns regarding car parking at The Grove Primary school in Trowbridge. He noted that the pupil population had steadily increased from 80 when he first moved to the area to about 376 and the limited parking spaces available for staff could only take 20 cars. He observed that this had resulted in indiscriminate parking on the streets in the area causing a lot of problems for residents and he requested for the issue was addressed before any accidents involving pupils occurred.

 

 

Mr. Paul Jubbie also read out a statement highlighting similar sentiments as above and called for the erection of upright signs and enforcement of school road markings. He noted that the legal requirements for a traffic order to be in place before signs could be erected to go with school entrance road markings had been removed and therefore the cost and bureaucracy that would have arisen previously were no more.

He cited Highway codes 242, 243 and 238 as advisory rules that could enforce liability and establish criminal offence for the non-erection of these signs.

 

 

Cllr Prickett announced that a meeting involving all the stakeholders had been scheduled for 26th May 2016 to discuss this matter further in order to arrive at a workable solution.

 

Upon further deliberation the Chairman recommended that the statement from Mr. Jubbie be passed to the Wiltshire Council legal department for their legal perspective on the issues raised and that the matter be referred back to CATG for further consideration.

 

44.

Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.

Minutes:

There were no urgent items.

8.20

45.

Close

 

 

 

 

Future Meeting Dates

 

 

 

Thursday 14 July 2016, The Cotswold Space - County Hall, Trowbridge

BA14 8JN at 18.30 p.m.

 

 

Thursday 15 September 2016, The Cotswold Space - County Hall,

Trowbridge BA14 8JN at 18.30 p.m.

 

 

Thursday 10 November 2016, The Cotswold Space - County Hall,

Trowbridge BA14 8JN at 18.30 p.m.

 

 

Minutes:

The Chairman closed the meeting and thanked everyone for attending.