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Agenda and minutes

Venue: Ridgeway space - County Hall, Trowbridge BA14 8JN. View directions

Contact: Kieran Elliott  (Democratic Services Officer) 01225 718504

Items
Note No. Item

7:00pm

35.

Welcome and Introductions

The Democratic Service Officer will open the meeting.

Minutes:

The Democratic Services Officer welcomed everyone to the meeting of the Trowbridge Area Board, and the Members of the Area Board introduced themselves to those present.

 

The procedure for the next item, election of a Chairman for the forthcoming year, was then detailed.

36.

Election of Chairman

To elect a Chairman for the Trowbridge Area Board for the year 2013/14.

Minutes:

Resolved:

 

To elect Councillor Graham Payne as Chairman of the Trowbridge Area Board for the forthcoming year.

37.

Election of Vice-Chairman

To elect a Vice-Chairman for the Trowbridge Area Board for the year 2013/14.

Minutes:

Councillor Graham Payne presided over the election of a vice-chairman for the forthcoming year.

 

Resolved:

 

To elect Councillor Stephen Oldrieve as Vice-Chairman of the Trowbridge Area Board for the forthcoming year.

 

38.

Apologies

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor Horace Prickett, Michael Hudson (Service Director: Finance), Mike Franklin (Wiltshire Fire and Rescue Service) and Inspector Lisette Harvey (Wiltshire Police).

39.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

Councillors Graham Payne, Jeff Osborn, Nick Blakemore, John Knight and Helen Osborn all declared general, non-pecuniary interests in Trowbridge Town Council issues due to being members of the Town Council.

40.

Chairman's Announcements

To receive announcements including the following:

 

i)     Wiltshire Local Transport Plan 2011 – 2026: Further Consultation

ii)    Revised Multi-Agency Thresholds for Safeguarding Children 2013

 

Supporting documents:

Minutes:

Through the Chair there were the following announcements:

 

1)    Wiltshire Local Transport Plan 2011-2026: Further Consultation

The written update was noted, and the need to have a future agenda item on traffic and parking issues was agreed.

 

2)    Revised Multi-Agency Thresholds for Safeguarding Children 2013

The written update was noted.

 

3)    Census Information for Wiltshire

There was also a discussion on a recent report from the Corporate Director with responsibility for Public Health interpreting the census results of 2011for the county, and it was agreed this would be circulated to the Area Board Members.

41.

Minutes

To approve the minutes of the meeting held on Thursday 14 March 2013.

 

Supporting documents:

Minutes:

The minutes of the meeting held on 14 March 2013 were presented for consideration.

 

Decision

The minutes of the meeting held on 14 March 2013 were agreed a correct record and signed by the Chairman.

7.10pm

42.

Partner Updates

To note written reports and receive any updates from the following:

 

      i.        Wiltshire Police

    ii.        Wiltshire Fire and Rescue Service

   iii.        NHS Wiltshire

   iv.        Trowbridge Community Area Future (TCAF)

    v.        Town and Parish Councils

   vi.        Youth Advisory Group (YAG).

Supporting documents:

Minutes:

Updates from partners were received as follows:

 

      i.        Wiltshire Police

The written update was noted. Sgt James Brain reported on the launch of Operation Magpie to combat the recent rise in non-domestic burglary as well as other intelligence gathering operations and drug arrests.

 

    ii.        Wiltshire Fire and Rescue Service

The written update was noted.

 

   iii.        NHS Wiltshire

The written update was noted. Issues were raised regarding the stated amount savings that were required to be made by the Clinical Commissioning Group, the implementation of the 111 number service, and potential cut backs to services such as for hip replacements. It was decided to write a letter to the chief officer of the CCG, Dr Steve Rowland to invite him to future meetings and seek answers on the issues raised.

 

   iv.        Trowbridge Community Area Future (TCAF)

The written update was noted.

 

    v.        Town and Parish Councils

The written update from Trowbridge Town Council was noted. It was confirmed that Cllr David Halik had been appointed Mayor for the forthcoming year, and that there was one vacancy on the Town Council, to be filled by co-option in July 2013. Details of potential land purchases by the Town Council for sports pitches near to the developing Rugby Ground was raised.

 

An apology from Hilperton Parish Council was reported.

 

   vi.        Youth Advisory Group (YAG)

A verbal update was received, reporting on the installation of skating park lights, the progress of the YAG’s video on local democracy to encourage greater youth engagement, and the support of the YAG on the consultation regarding the proposed Trowbridge Campus.

 

7.25pm

43.

Outside Body Appointments and update

To appoint Wiltshire Councillors as representatives to Outside Bodies and Working Groups who will report to future Area Board Meetings. Outside Bodies to include:

 

               i.        Transforming Trowbridge

              ii.        Trowbridge Community Area Future (TCAF)

            iii.        Collaborative Schools

            iv.        Youth Advisory Group

 

Working Groups

 

               i.        Community Area Transport Group (CATG)

              ii.        Trowbridge Shadow Community Operations Board.

 

Full details are contained in the agenda report.

 

Included is an update from the Shadow COB.

 

 

Supporting documents:

Minutes:

The Area Board made appointments to outside bodies as follows:

 

i)             Transforming Trowbridge - Councillor Dennis Drewett

ii)            Trowbridge Community Area Future (TCAF) - Councillor John Knight

iii)           Collaborative Schools - Vacant

iv)           Youth Advisory Group (YAG) - Councillor Helen Osborn

 

The Area Board made appointments to working groups as follows:

 

i)             Community Area Transport Group (CATG) - Membership to be open to all Area Board members.

ii)            Trowbridge Shadow Community Operations Board (COB) - Councillor Graham Payne

 

Resolved:

 

i)             To appoint Outside bodies and working group representatives for the forthcoming year as stated above.

 

ii)            For TCAF to report updates from Collaborative Schools in their own update to the Area Board.

7.35pm

44.

Funding

a.    Community Area Grants

 

To consider the following applications:

 

i)       TCAF – Lights, Camera, Action - To purchase 2 high spec video cameras and accessories to be used by groups throughout the Trowbridge Community - £2,680 requested

 

 

Supporting documents:

Minutes:

The Area Board considered the following applications to the Community Area Grant Scheme 2012/13:

 

       i.        Trowbridge Community Area Future (TCAF) – Lights, Camera, Action

The sum of £2,680 was requested to purchase two high spec video cameras and accessories to be used by groups throughout the Trowbridge Community.

 

Decision

The Area Board awarded the sum of £2,680 to Trowbridge Community Area Future (TCAF).

Reason: The application met the Community Area Grant Criteria 2012/13.

 

7.50pm

45.

TCAF Funding Agreement

To determine the funding agreement for Trowbridge Community Area Future.

Supporting documents:

Minutes:

A report was presented on the proposed funding agreement for the Trowbridge Community Area Future (TCAF). In an addition, it was stated that the proposed ‘Spice Times Credits’ volunteering scheme would not be ready to be rolled out for the forthcoming year, and the proposed funding agreement’s inclusion of £2,141 for that purpose was no longer appropriate.

 

The Board discussed the proposed funding agreement and the work of TCAF, as well as the need to publicise the work taking place and promote the town. It was also recommended TCAF include a focus on Environmental issues in their workplan.

 

Decision

 

To approve the funding agreement for TCAF of £15,556.

 

8.10pm

46.

Policy for small non-strategic areas of green space

To receive a written update from Neil Ward (Wiltshire Council: Head of Strategic Property Services) on the progression in development of a County-wide policy for small non-strategic areas of green space.

Supporting documents:

Minutes:

A written update from Neil Ward (Wiltshire Council: Head of Strategic Property Services) on the progression in development of a County-wide policy for small non-strategic areas of green space was presented for consideration and comment.

 

The report was welcomed, and it was note the policy, having been raised by the Area Board, was a county-wide policy and as such was being consulted upon, and a future update on its completion was supported.

 

Decision

 

To receive a further update on the policy for small non-strategic areas of green space when the item is ready for presentation to the Cabinet.

 

8.20pm

47.

Collaborative Schools Update

Jayne Bullock (Collaborative Schools) to deliver a presentation on the work and aims of Collaborative Schools.

Minutes:

Jayne Bullock from Collaborative Schools delivered a presentation explaining the structure and aims of Collaborative Schools, bound by legislation, explaining that the group now encompassed 21 schools in the Trowbridge area to promote and advance education.

 

It was explained that Collaborative Schools had a large focus on partnership working, and undertook multiple measures to promote sustainable development in schools as the role of Local Authorities was reduced, including but not limited to training and development, educational research, school to school support, counselling, consultancy work and advice centres.

 

It was stated that engagement with the Area Board was welcomed, and it was noted that the aim of the work was to prevent schools from competing against each other, but instead to support each other.

 

The Board gave thanks for the presentation and looked forward to future updates on Collaborative Schools work.

8.35pm

48.

Peter Black Site Update

To receive written updates from Stephen Hawkins (Wiltshire Council: Enforcement Team Leader) and Alistair Cunningham (Wiltshire Council: Service Director, Economy and Regeneration) on developments at the Peter Black site.

Supporting documents:

Minutes:

The written reports from Stephen Hawkins (Team Leader: Enforcement) and Alistair Cunningham (Service Director: Economy and Regeneration) were presented for consideration and comment.

 

The Board noted the contents of the updates and the notice served on the owners of the site to clean up the site, and expressed continued interest in receiving updates and briefings on developments, including commercially sensitive and therefore confidential briefings from the Service Director (Economy and Regeneration) which had been offered, and noted that the enforcement notice deadline would have expired by the next Area Board meeting.

 

Resolved:

 

1)    That the Area Board Members receive a confidential briefing from the Service Director (Economy and Regeneration) on further commercially sensitive details regarding the Peter Black site; and

 

2)    That the Area Board receive a further update on progress at the Peter Black site at its next meeting on 11 July 2013.

 

8.45pm

49.

Trowbridge Master Plan

To receive a verbal update from Tim Martienssen (Wiltshire Council: Head of Service, Service Delivery – Economy and Regeneration) to the Area Board on the development of the Trowbridge Master Plan and the upcoming consultation of the Plan.

Minutes:

Tim Martienssen (Head of Service - Service Delivery, Wiltshire Council) gave a presentation on the development of the Trowbridge Masterplan.

 

An update from sessions with stakeholders was provided, detailing how the East Wing complex of County Hall had been suggested strongly as a sensible location for a future Trowbridge Campus site, although concerns regarding the drainage had also been expressed and would need resolving.

 

The need of the Masterplan to improve the culture and leisure provision of the town, as well as opening up the river and take advantage of riverside heritage sites currently unexploited, was also discussed at the meetings, in addition to the need to link up any development on the old Bowyers site and the town centre, housing developments on the outskirts with the town centre, and to create a long term strategy to combat significant retail vacancies.

 

It was explained that the original plan had been to begin the public consultation phase on the Masterplan from approximately June 2013, but that it had been decided to delay that stage until the final consultation on the Wiltshire Core Strategy had been completed, and which would also enable parking research to be commissioned.

 

The Area Board considered the update, highlighting the need for the marketing of the town to have more time to improve, meaning a delay may not be a negative, although it was stressed that there would be concerns if the delays lasted into the autumn, which the officer assured the Area Board it would not.

8.55pm

50.

Any Urgent Business and Forward Plan

The Chairman will take any items of urgent business.

 

The meeting is asked to note the future meeting dates below and the Forward Plan.

Supporting documents:

Minutes:

Queries were raised about the provision of grit bins as agreed at previous Area Board meetings, and it was stated that the bins had been purchased and would be in place by September 2013.


Owing to the availability of the Cabinet Member, it was agreed to move the Onstreet parking item on the forward plan to September 2013, and it was agreed to add an item on the county wide policy on green space at a future date.

9.00pm

51.

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