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Agenda and minutes

Venue: Warminster Civic Centre, Sambourne Rd, Warminster BA12 8LB

Contact: Jessica Croman 

Items
Note No. Item

19:00

1.

Election of Chairman

To receive nominations for a Chairman for 2015/16.

Supporting documents:

Minutes:

Jessica Croman, Democratic Services officer, called for nominations for Chairman.

 

Decision

 

Councillor Christopher Newbury was elected as Chairman of the Warminster Area Board for 2015/16.

 

 

Cllr Christopher Newbury in the Chair.

2.

Election of Vice Chairman

To receive nominations for a Vice Chairman for 2015/16.

Minutes:

The Chairman called for nominations for Vice Chairman.

 

Decision

 

Councillor Andrew Davis was elected as Vice Chairman of the Warminster Area Board for 2015/16.

3.

Chairman's Welcome and Introductions

The Chairman will welcome those present to the meeting.

Minutes:

The Chairman welcomed everyone to the meeting of the Warminster Area Board and invited members of the board to introduce themselves.

4.

Apologies for Absence

Minutes:

Apologies for absence were received from:

 

·       Sarah Jefferies representing Maiden Bradley, Horningsham, Upper Deverills  

5.

Minutes

To approve and sign as a correct record the minutes of the meeting held on 30 April 2015 (copy attached).

Supporting documents:

Minutes:

Decision

 

The minutes of the meeting held on 30 April 2015 were agreed as a correct record and signed by the Chairman.

6.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were no declarations of interest.

19:05

7.

Chairman's Announcements

The Chairman will introduce the Announcements included in the agenda and invite any questions.

 

·         Street Lighting

·         Joint Health & Wellbeing Strategy

·         Leader Funding

·         Army Rebasing

Supporting documents:

Minutes:

The Board noted the following information items attached and detailed in the agenda:

 

• Street lighting

• Joint health & Wellbeing Strategy

• Leader Funding

• Army rebasing

 

It was noted that the Leader funding would not be available until the start of next year. Plain Action would be launching the start of their application process in September and funding would be available next year.

8.

Appointments to Outside Bodies

The  Area Board will consider the list of nominated representatives to Outside Bodies and Working Groups for 2015/16 as attached to the agenda.

 

In addition the Board is asked to re-appoint a member to the Local Youth Network (LYN) and also reconstitute the full membership of the LYN Management Group.

Supporting documents:

Minutes:

The Board noted the report attached to the agenda, and considered the recommendations of representatives to Outside Bodies and Working Groups as detailed in the papers.

 

An amendment was made to:

 

• Replace Cllr Newbury on the CATG with Cllr Andrew Davis.

 

 

Decision

 

The Warminster Area Board, subject to the amendment above, agreed to:

 

a.     Appoint Councillor representatives to Outside Bodies as set out at Appendix A;

 

b.    Reconstitute and appoint to the Working Group(s) as set out in Appendix B; and

 

c.     Note the Terms of Reference for the Working Group(s), as set out in Appendix C.

19:15

9.

Warminster Petition

The Area Board is asked to note the petition and response received from Wiltshire Council.

Supporting documents:

Minutes:

The Board discussed a petition which had been received about scaffolding at No. 3 High Street in Warminster and noted the formal response submitted by Wiltshire Council.

 

Decision

 

To note the petition and that Cllr Fleur De Rhe-Philipe will continue to pursue the issue.

19:20

10.

Updates from Partners

To receive updates from any of the following partners:

Ø  Wiltshire Police

Ø  Wiltshire Fire and Rescue Service

Ø  Warminster and Villages Community Partnership

Ø  Town and Parish Councils Nominated Representatives

 

Some written updates have been received and are included in this agenda.

Supporting documents:

Minutes:

Some written updates had been received before the meeting and were included in the agenda.

 

Police

 

The Chairman welcomed Warminster’s new Police Sector Inspector Chris Chammings.

 

Inspector Chammings introduced himself and referred to the Police report which had been handed out. A new Operational Policing Pilot would start in Warminster in September 2015 introducing a new way of working within communities to enhance local policing. For more information the public were asked to contact Racheal Kirby at Rachael.kirby@wiltshire.pnn.police.uk

 

A question was asked about reinstating the Neighbourhood Watch/ Policing Teams.

 

Answer: The Inspector was unaware the town group had stopped and would take the issues away to investigate.

 

Question: Will the Police liaise with the Army?

 

Answer: The Inspector was unaware the town group had stopped and would take the issue away to investigate.

 

Question: Would the Police liaise with the Army?

 

Answer: Yes they would continue to build relationships with the MOD.

 

Question: Would the Police continue to support the LYN?

 

Answer: Yes. They would make contact to discuss the best way forward.

 

Question – Would the Police continue to work with the health care community?

 

 

Answer: Yes they would continue to build and develop better communications.

 

Police – Andy Nobel from the Police and Crime Commissioner’s Office informed the Area Board about the Wiltshire Police Custody Estate Review. The review was looking at the custody provision within Wiltshire.

 

Recently the Salisbury Police Station had closed along with the custody unit and had been sold off to become a technical college. Officers had partnered with Wiltshire Council and were now sharing facilities.  

 

The review so far had identified that the Salisbury custody unit was the least used compared to Swindon and Melksham units. It was also identified that they would not need 3 custody units, 2 would provide enough cover because trends for arrests were down with offences being dealt with in other ways.

 

The Swindon custody unit would remain and the Melksham custody unit would be relocated due to the travel times between Melksham and the south of the county not being viable. The most suitable and preferred site for the second custody unit would be Warminster because of its location between the north and south of the county.  

 

Scoping had begun to identify a suitable location for the unit within the Warminster area.

 

Question: Who would make the final decision and how would the Warminster Area be consulted? Would the unit be in Warminster town or the community area?

 

Answer: The Police & Crime Commissioner would make the final decision. The usual planning and consultation process would be followed with all the relevant information available within the packs handed out at the meeting.

 

The exact site for the unit had yet to be identified because they had not started looking at suitable sites, for that reason no more information was available. An officer would keep the Area Board up to date. It was noted that the project would take years and not months.

 

Question – Would the Melksham  ...  view the full minutes text for item 10.

19:30

11.

Local Youth Network Update and Youth Activities Grant Applications

i.              To receive a presentation and update

ii.            Grants

Supporting documents:

Minutes:

Sandra Samuel gave an update noting that the LYN was working well. Three provisions were up and running and growing in numbers.

 

A needs analysis was developed and taken to Kingdown school where the children were able to note what provisions they were interested in and what they wanted to see in and around Warminster. The analysis would be used to focus the priorities of the LYN.

 

The starting point for the LYN was the town centre which was now working well, the focus would now be on the surrounding villages who noted that transport, youth centres, sports facilities and advice services were important to them.

 

Currently there were two vacancies on the LYN and they were encouraging more youths to get involved.

 

Grants

 

Ashley Sykes and Rene Austin presented the grants.

 

Questions were asked about the Street based youth work grant about the hours involved and what the grant would cover.

 

Response: The grant would cover 3 vacancies, 1 fully qualified street based youth worker and 2 apprentices for 3 hours per week for a year.  The Warminster and Villages Community Partnership would employ the youth workers. 

 

A question was asked about the Villages Summer Activities grant, how many trips, youths and villages would be involved.

 

Response: All of the villages would be involved. There would be three trips carrying between 20 to 50 youths. 

 

It was noted that around £20,000 of the budget was left. The Board asked that future updates and grant requests included an up to date budget.

 

Organisations were encouraged to get in touch with Sandra Samuel to apply for the LYN funds.

 

Decision

 

1. To award the LYN £5000 for street based youth work for 2015/16.

2. To award Ben Cooke £2040 for Village summer activities for 2015/16.

19:45

12.

Your Local Issues

An update from the Community Area Manager and leaders of the groups working on existing issues.

 

If you would like to raise an issue please contact the Warminster Community Area Manager, Jacqui Abbott on 07771 844 530 or jacqui.abbott@wiltshire.gov.uk or report the issue on the Wiltshire Council Website by using this link.

 

The Chairman will invite those attending to raise any urgent items of public concerns and will also invite any questions from the floor.

Supporting documents:

Minutes:

The Community Area Manager referred to the issues report in the agenda pack.

 

It was noted that the Warminster Maltings would be added to the issues list to discuss at the next CATG meeting.

 

A question was asked about providing a drop down kerb to provide disabled access to the residence house.

 

Response: To log the issue online, it would then be taken to the CATG meeting.

19:55

13.

Local Health and Wellbeing Plans

To receive an update on the rollout of community teams from Wiltshire Clinical Commissioning Group and other local developments in the NHS.

Minutes:

Dr Lindsay Kinlin & Jo Cullen from the Clinical Commissioning Group (CCG) gave a presentation on the new models of community health care in Warminster.

 

The presentation focused on helping people take responsibility for their own health through education and support with an ambition to deliver seamless services centred on home care and to join up services through integrated teams.

 

There were a number of initiatives taking place in Warminster such as:

 

·         Care co-ordinators to identify difficult to manage patients and provide help.

·         TCOP – Transferring care for older people where the CCG aims to reach out to over 75’s to work on prevention to illness and assess for social isolation.

·         A Friday admission review which was a coffee morning, with all of the GP practice, to review all of the cases throughout that week and look at reasons behind the admissions. They would also try to identify prevention measures, share challenges and best practice.

 

A question was asked if the CCG attended the recent focus group that the Area Board held.

 

Response: The CCG did not attend but was aware the Area Board are aiming to appoint elderly champions.

 

It was noted that the recent event identified 11 priorities for the elderly with the top priorities being transport and communication.

 

The Chairman thanked Dr Lindsay Kinlin and Jo Cullen for the presentation and asked for a written report for the next Area Board.

20:05

14.

Big Pledge - Make a Difference Campaign 2015

Wiltshire’s Big Pledge challenges people to get healthy, volunteer, or make a positive change in 2015. It runs from 11 May – 30 September 2015.  For more information see www.wiltshire.gov.uk/Bigpledge. A short DVD film will be shown.

Minutes:

The Community Area Manager gave a presentation on Wiltshire Council’s Big Pledge – Make a Difference Campaign 2015.

 

The campaign aimed to make a difference to an individual’s health and wellbeing and make a difference in the community. There were 12 pledges to choose from which could be completed as an individual, a group, a business or a community. 

 

The Board agreed to pledge to work with partners to establish a safe places programme in Warminster.

 

The Chairman thanked the CAM for the presentation.

20:15

15.

Community Asset Transfer - Warminster Park

To consider the attached community asset transfer.

Supporting documents:

Minutes:

The Community Area Manager referred to the report in the agenda pack. Warminster Town Council expressed their desire to take on ownership of the park and the approval from the Area Board would be welcomed.

 

The Chairman referred to paragraph 9 of the report for the Board Members to note.

 

Decision

 

To approve the asset transfer subject to the matters in paragraph 9.

20:25

16.

Shadow Warminster Community Operations Board

To received an update on the Community Operations Board (notes from the previous meeting attached).

Supporting documents:

Minutes:

The Shadow Warminster Community Operations Board were currently in discussions with stakeholders.

 

Decision

 

To note the notes of the Shadow Warminster Community Operations Board.

20:35

17.

Area Board Funding - Community Area Grants

To consider the applications for funding from the Community Area Grants Scheme.

Supporting documents:

Minutes:

The Community Area Manager verbally introduced a Members initiative to construct a new path between the Warminster Park and Small Brooke Meadows for wheelchair access.

 

It was noted that the land was owned by Wiltshire Council although the rights of way team did not have funds to construct the path. The Area Board would be able to fund the path themselves. A quote of £6,000 had been provided by a supplier.

 

The discussion focused on the specifications of the path and problems with flooding of the area.

 

Decision

 

To approve in principle up to £6,000, with the final details including flood avoidance, to be agreed by the Chairman and Vice-Chairman by September.

 

 

Grants

 

The Board considered applications for funding from the Community Area Grant Scheme for 2015/16, as detailed in the report attached to the agenda. Applicants present were invited to speak in support of their applications. Following discussion the Board Members then voted on each application.

 

Decision

Sutton Veny Flower Show was awarded £400 towards gazebos and banners.

Reason – The application met the Community Area Grants criteria 2015/16.

 

 

Decision

Codford Village Hall was awarded £1290 for rain water drains.

Reason – The application met the Community Area Grants criteria 2015/16.

 

 

Decision

Warminster Watermeadows was awarded £4100 for the Watermeadows project conditional to match funding.

 

To write a letter of support for the Warminster Watermeadows to secure funding from the Heritage Lottery.

 

Reason – The application met the Community Area Grants criteria 2015/16.

 

 

Decision

REFRESH GROUP was awarded £840 for tables.

Reason – The application met the Community Area Grants criteria 2015/16.

 

 

Decision

Longbridge Deverill was awarded £750 for their flower show.

Reason – The application met the Community Area Grants criteria 2015/16.

 

 

Decision

Cornerstone was awarded £2730 for their expansion project.

Reason – The application met the Community Area Grants criteria 2015/16.

18.

Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.

Minutes:

A representative from the Athenaeum requested support from the Area Board and Wiltshire Council to secure £5,000 from the Bridge House Trust. A condition to securing the funds is based on the youth centre transferring into the Athenaeum’s ownership and due to the Bridge House Trust closing down the Athenaeum would need to secure the asset transfer and funds by the 28 July 2015.

 

It was noted that the project was a high priority at Wiltshire Council and would be discussed in a meeting with Corporate Directors on the 3 July 2015.

 

Decision

 

To note the request and follow up on the problem.

20:50

19.

Future Meeting Dates

The next meetings of the Warminster Area Board will be on:

 

·         10 September – Chapmanslade Village Hall

·         5 November 2015 – Warminster Civic Centre

 

Minutes:

It was noted that the next meeting of the Area Board would be on:

 

10 September 2015, 7pm at the Chapmanslade Village Hall.