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Agenda and minutes

Venue: Bouverie Hall, North Street, Pewsey SN9 5ES

Contact: Sharon Smith  (Democratic Services Officer)

Items
Note No. Item

7:00 pm

13.

Election of Chairman

To elect a Chairman of the Pewsey Area Board for the ensuing year.

Minutes:

The Senior Democratic Services Officer presided over the first item of business, seeking nominations for the position of Chairman of the Pewsey Area Board for the ensuing year.

 

Decision:

Cllr Jerry Kunkler was appointed Chairman of the Pewsey Area Board for the ensuing year.

14.

Election of Vice Chairman

To elect a Vice Chairman of the Pewsey Area Board for the ensuing year.

Minutes:

The Chairman sought nominations for the position of Vice Chairman of the Pewsey Area Board for the ensuing year.

 

Decisions:

Cllr Stuart Wheeler was appointed Vice Chairman of the Pewsey Area Board for the ensuing year.

15.

Welcome and Introductions

Minutes:

The Chairman welcomed everyone to the meeting and introduced the Area Board Members and officers present.

16.

Apologies for Absence

Minutes:

Apologies for absence had been received from Ian Gibbons, Associate Director Wiltshire Council.

17.

Minutes

To confirm and sign the minutes of the meeting held on 12 May 2014.

Supporting documents:

Minutes:

Decision

The minutes of the meeting held on 12 May 2014 were agreed as a correct record and signed by the Chairman.

18.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Minutes:

There were no declarations of interest received.

19.

Chairman's Announcements

To consider the following announcements:

 

a.    Outcome of Youth Activity Review

b.    Garden waste consultation

c.    Mini recycling sites

d.    CIL

Supporting documents:

Minutes:

The Chairman drew the Boards attention to the Announcements within the agenda pack as detailed below.

 

·         Outcome of Youth Activity Review – On 10 March Cllr Richard Gamble (Portfolio Holder for Education, Skills and Youth) attended the Board meeting as part of a wider consultation with local communities on the future delivery of youth activity.

 

Following the consultation a report was presented to the Council’s Executive where a new community level approach service model was agreed.  A copy of the press release, published after the meeting on 15 May, was circulated for information.

 

The new model would include replacing the Youth Advisory Group (YAG) with a Local Youth Network (LYN) as a sub group of the area board.  This new group would advise area boards, recommend local priorities and help monitor the quality and effectiveness of youth activities.

 

·         Garden Waste Consultation – The Council was undertaking a consultation on kerbside garden waste collection from 1 July 2014 to 1 September 2014.  Copies of the full announcement could be found on page 15 of the agenda.

 

Details of the consultation would be available on the Council’s consultation webpage which could be found at:

 

http://www.wiltshire.gov.uk/council/consultations.htm

 

·         Mini Recycling Sites – Details of the removal of mini recycling sites around the County due to the success of kerbside collection were provided at the previous meeting.

 

13 key sites would now remain open across the County, details of which could be found on page 17 of the agenda.

 

·         CIL (Community Infrastructure Levy) – Wiltshire Council submitted its Draft Charging Schedule for examination on 23 June.  A Statement of Modification (which sets out proposed changes to the Schedule) was also published for a 4 week consultation period. Further details on how to respond to the Modification could be found in the announcement provided on pages 19-22 of the agenda.

 

In addition to the announcements provided within the agenda pack, the Chairman was pleased to announce that in September elite international cyclists would be racing through the streets of Wiltshire as part of the world’s key cycling events, Tour of Britain.

 

More than 100 top international cyclists would be threading their way through the centre of Bradford on Avon, Trowbridge, Devizes and Pewsey on 12 September 2014.

 

The Tour of Britain was a cornerstone of the UK’s cycling calendar and the country’s biggest professional cycling event starting in Bath and finishing in Hemel Hempstead. Further details of the event would be released later in the year but all were encouraged to attend the tour on 12 September in the Pewsey community area to witness what was expected to be an exciting event.

7:10 pm

20.

Partner Updates

To receive any updates from partner organisations:

Supporting documents:

Minutes:

(a)       Wiltshire Police

 

Inspector Matt Armstrong was welcomed to the floor to give a brief presentation on Community Messaging as part of his partner update.

 

The presentation included that the Community Messaging pilot was in response to a consultation undertaken by the Police and Crime Commissioner.  This had resulted in a number of objectives as outlined below:

 

·         Reduce crime and anti-social behaviour

·         Protect the most vulnerable in society

·         Put victims and witnesses first

·         Reduce offending and re-offending

·         Drive up standards of customer service

·         Ensure unfailing and timely response to calls for assistance

 

Following a public opinion survey, 41% of those who responded had indicated that they were not happy with the visibility of policing within neighbourhoods.  46% also indicated a dissatisfaction with the information made available.

 

The survey revealed the following:

 

·         Survey and improve satisfaction by delivering a consistent relevant message

·         Engage, warn and inform by geographic location

·         Two-way messaging

·         Accessible to the whole community

·         Improved police / community liaison

 

The webpage of the national website was shown to the meeting.  This could be found via the following link:

www.ourwatch.org.uk

 

There were currently 200 Wiltshire users on the national site which would be developed further to include faster paced messaging, information on crime trends, details of appeals, event advertisement, etc.

 

The pilot site for the Pewsey community was expected to be in place by the end of summer 2014.

 

Once the website was fully active engagement with community groups (including the Community Area Crime and Safety Group) would commence.

 

 (b)      Wiltshire Fire and Rescue

 

            Mike Franklin, of Wiltshire Fire and Rescue, reminded all that the area board had been made aware of a public consultation regarding closer working with Dorset Fire & Rescue Service.

 

At a meeting held on 12 June, it was agreed to delay the consultation until later in July.  A further meeting was expected later this week where further details would be made available.

 

Mike Franklyn also informed the Board that there were now 6 retained fire fighter recruits in the Pewsey area at various stages of progress of application. 

 

The Fire service were also in talks with the community area partnership to undertake a joint project arising from the JSA working with people who lived and worked on the Kennet and Avon Canal regarding boat fire safety.  

 

(c)        Wiltshire Clinical Commissioning Group (CCG)

 

No update was provided.

 

(d)       Parish Councils

 

The updates provided from North Newnton and Woodborough Parish Councils were noted.

 

(e)       Pewsey Campus

 

Curly Haskell, Chairman of the Pewsey Area Campus Team, provided an update on the campus as follows.

 

Construction of the MUGA (Multi Use Games Area) was expected to start on 21 July 2014 and should, weather permitting, be completed by the end of September.

 

Pewsey Academy School and Wiltshire Council continued to work together to develop the MUGA which although on academy land would be managed by the campus outside of school hours.

 

Work continued with Pete Smith (Project Manager) and Bruce Massie (B3 Architects) on the design of the campus which  ...  view the full minutes text for item 20.

7:30 pm

21.

Pewsey Community Area Partnership (PCAP)

To consider:

 

a)    The PCAP update which will include details of the bus service consultation; and

 

b)    The Work Plan, budget and a request for PCAP funding for 2014/2015.

Supporting documents:

Minutes:

Susie Brew and Patrick Wilson were welcomed to the meeting to give a brief update on the work of PCAP, including details of the bus services consultation.

 

a)     PCAP update inclusive of bus service consultation

 

Following research undertaken an on-line directory containing basic information for approx 480 businesses in the community was compiled.  Businesses were given the opportunity to enhance the information provided for a small fee.  This directory would sit within the PCAP website which was due to launch within the next month, would supersede all other directories and would be kept up to date on a 6 monthly basis.

 

PCAP was to run an event with Visit Wiltshire to promote tourism in the local community which PCAP were proposing should be held in the Heritage Centre. 

 

PCAP continued to provide what support it could to Pewsey EPIC and a meeting was due to take place with them on 10 July.

 

A survey had taken place in relation to ‘spice time’ credits in the Pewsey area and a report on this would be released in the new couple of weeks.  Although there was some initial scepticism about the scheme and how it would work in the area there was a desire for the scheme to be a success, noting the benefits it could bring for volunteers.  The scheme allowed volunteers to accrue virtual time credits that could be exchanged for such things as leisure centre usage.

 

A new steering group on dementia awareness was meeting on 18 July to develop events and activities for the community area.

 

A Canal and Rivers Trust (CRT) managers meeting had taken place on 19 June.  Following this useful meeting the CRT had now set up a forum which would allow relevant stakeholders the opportunity to get together and resolve outstanding issues.

 

As an identified parish issue for Little Bedwyn, PCAP was to meet with Thames Water regarding the pumphouse flooding and surcharge issues raised earlier in the year to highlight the seriousness of the issue.

 

An audit of the PCAP accounts had been undertaken and could be viewed if required.  The PCAP Plan had also been updated by Susie Brew and a request for topics had already been issued. 

 

The Parish Issues reporting system was to be released on 8 July.  Any issues raised would be discussed at the next meeting of PCAP on 24 July.

 

Bus Service Consultation update

 

The Passenger Transport Unit (PTU) had briefed the Board in January this year of a bus service review within the Pewsey area.  A meeting was held at Woodborough Social Club on 7 May where the proposed changes were presented.  This included replacing some services with timetabled routes, reducing the use of the call centre and closing the night and taxi buz service. 

 

Noting the dissatisfaction of many of residents both within the Pewsey and Devizes communities, the Community Area Partnerships of both boards linked together to respond to the consultation, requesting that time be given to allow for an additional option to be  ...  view the full minutes text for item 21.

7:50 pm

22.

Appointment to Outside Bodies and Working Groups

To appoint members to Working Groups, Task Groups and Outside Bodies of the Area Boards.

Supporting documents:

Minutes:

The Board was asked to appoint representatives to the outside bodies as provided in Appendix A of the report (page 45 of the agenda) and to reconstitute and appoint to the working groups for the year 2014/15 as provided within Appendix B (page 47 of the agenda).

 

In presenting Appendix B, the following amendments were noted as follows:

 

Shadow Community Operations Board

 

·         Town/Parish Council rep - Curly Haskell to be named as rep with Marilyn Hunt as deputy reps.

·         Education and Young People - Carol Grant to be named as the deputy rep.

·         User and Community – David, Line, Caroline Baynes and Bob Woodward as reps with Charmian Spickernell and John Rogers as deputy reps.

 

Decision:

 

a)            To appoint the following Councillor representatives to Outside Bodies as set out below:

 

Pewsey Community Area Partnership – Cllr Paul Oatway

Pewsey Youth Advisory Group (YAG) – Cllr Jerry Kunkler (Cllr Stuart Wheeler as substitute/deputy).

 

b)           To agree to reconstitute and appoint to the working groups as set out below:

 

Community Area Transport Group (CATG):

 

Position

Member

Area Board reps (x3)

Cllr Paul Oatway

Cllr Jerry Kunkler

Cllr Stuart Wheeler

Parish Council reps (Pewsey)

Peter Deck

Terry Eyles

Richard Netherclift

John Brewin

Paul Cowan

Dawn Wilson

Pewsey Community Area Partnership (PCAP) rep

Colin Gale

Chamber of Commerce rep

Patrick Wilson

Neighbourhood Policing Team rep

Vince Logue

Wiltshire Council  Principal Transport Planner

Spencer Drinkwater

Wiltshire Council Senior Highways Engineer

Mark Stansby

Wiltshire Council Local Highways & Streetscene Engineer

Kristian Price

Wiltshire Council Highways Co-ordinator

Steve Matthews

Wiltshire Council Community Area Manager (CAM)

Caroline Brailey

 

Shadow Community Operations Board:

 

Position

Member

Deputy

Area Board rep

Cllr Paul Oatway

Cllr Jerry Kunkler

Town/Parish Council reps

Curly Haskell

Marilyn Hunt

Education and Young People rep

Wendy Spencer

Carol Grant

Wider Community rep

Caroline Saunders

 

User and Community Group rep

David Line

User and Community Group rep

Caroline Baynes

CharmianSpickernell

User and Community Group rep

Bob Woodward

John Rogers

Campus Delivery Manager

Sofie Nottingham

 

Wiltshire Council Community Area Manager (CAM)

 

Caroline Brailey

 

 

c)            To note the Terms of Reference for the Working Groups as set out in Appendix C of the report.

8:00 pm

23.

LEADER Funding 2015 - 2020

Alan Truscott, Plain Action Programme Manager, will provide details on plans to bid for Rural Development Programme for England (RDPE) funding and how local projects and rural businesses may be eligible.

Supporting documents:

Minutes:

Alan Truscott (Plain Action) was welcomed to the meeting and gave a presentation on the future of LEADER funding and Local Action Group (LAG) within the Pewsey community area.  This included the following information.

 

The Pewsey community was primarily covered by the North Wessex Downs LAG represented by Dawn Hamblin.  Alan Truscott (representative for the Plain Action LAG) was in attendance to give the presentation on her behalf and noting that Plain Action also covered a small portion of the Pewsey community area.

 

Alan confirmed that LEADER was funding provided by the Rural Development Programme for rural projects and small businesses. 

 

LEADER Policy Priorities were understood to be:

 

·         Support for micro and small enterprises and farm diversification

·         Support for increasing farm productivity

·         Support for rural tourism

·         Support for increasing forestry productivity

·         Provision of rural services

·         Support for cultural and heritage activity

 

During the funding programme between 2007 and 2013 there were 3 LAGs covering the Wiltshire community as a whole.  From 2015 this was to be increased to 5 LAGs as follows:

·         Cotswolds Area of Outstanding Natural Beauty (AONB)

·         Plan Action

·         North Wessex Downs

·         Heart of Wessex (previously known as Sowing Seeds)

·         New Forest

 

A map showing the areas covered by each was shown and could be found available as an appendix to the minutes.

 

Alan confirmed that the purpose of the presentation was to inform Boards of the above priorities laid out by the EU and to identify areas of priority within the LAG area.

 

A summary of funding granted by the respective LAGs across the Wiltshire area was shown.  This equated to just over £4m of actual grant funding with a total investment (taking into consideration match funding) of over £8m as a result.

 

LAGs were working to a tight timetable having been informed in August last year that they could bid for funding.  A local development strategy was now being prepared for the 5 year period from January 2015 which would lay out proposals and which of the 6 priorities will be a focus.

 

It was hoped that DEFRA would inform LAGs in December what funding would be available so that grants could be given from January 2015 onwards.

 

It should be noted that grants awarded would be made in arrears.

 

Contact details for both Alan Truscott and Dawn Hamblin were provided as follows:

 

Alan Truscott (Plain Action)

Tel: 01380 732814

e-mail: atruscott@communityfirst.org.uk

web: www.plainaction.org.uk

 

Dawn Hamblin (North Wessex Downs)

Tel: 01488 680458

e-mail: Dawn.Hamblin@wiltshire.gov.uk

web: www.northwessexleader.org.uk

 

The Chairman thanked Alan for the presentation..

8:20 pm

24.

Community Area Grants

To determine the following Community Area Grants:

 

·         Sunflowers Pre-school, Grafton - £5,000 towards upgrading and developing the garden area.

·         Great Bedwyn Cricket Club - £3,738 towards the purchase of a new motor roller.

Supporting documents:

Minutes:

The Area Board considered a number of applications for Community Area Grant funding.  The Chairman invited the local Councillor to introduce each application and a representative of the applicant was given an opportunity to give a brief overview of their project to the Area Board.

 

Decision

Sunflowers Pre-school was awarded £5,000 towards developing the garden area at the Nursery.

Reason The application met the Community Area Grants criteria for 2014/15.

 

Decision

Great Bedwyn Cricket Club was awarded £3,738 towards the purchase of a new motor roller.

Reason The application met the Community Area Grants criteria for 2014/15.

25.

Urgent Business

Time permitting, the Chairman will invite questions and comments on issues not covered elsewhere in the agenda.

Minutes:

There was no urgent business presented for discussion.

8:30 pm

26.

Future Meeting Dates and Close

The next meeting of the Pewsey Area Board is scheduled for 15 September, 7pm at Pewsey Vale School.

Minutes:

The next meeting of the Pewsey Area Board was scheduled for Monday 15 September 2014 at 7:00pm at Pewsey Vale School. 

 

The Chairman thanked everyone for attending.