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Agenda and minutes

Venue: Crudwell Village Hall, Tetbury Lane, Crudwell SN16 9HB

Contact: Alexa Smith (Democratic Services Officer)  Tel: 01249 706612/Email:  alexa.smith@wiltshire.gov.uk

Items
Note No. Item

7.00 pm

1.

Appointment of Area Board Chairman

To appoint a Chairman for the municipal year 2012/13.

Minutes:

Councillor Simon Killane sought nominations for the position of Chairman of the Malmesbury Area Board for the 2012/13 forthcoming year. Councillor John Thomson was nominated in his absence from the meeting. The Democratic Services Officer confirmed Councillor John Thomson had provided written consent to be nominated.

 

Decision

Councillor John Thomson was elected Chairman of the Malmesbury Area Board for the 2012/13 forthcoming year.

2.

Appointment of Area Board Vice Chairman

To appoint a Vice Chairman for the municipal year 2012/13.

Minutes:

Councillor Simon Killane explained that he was unable to chair this item as he was standing for Vice Chairman. As such he sought nominations for a councillor to chair this item only.

 

Decision

Councillor Carole Soden was elected as Chairman for this item only. 

 

Councillor Carole Soden sought nominations for the position of Vice Chairman of the Malmesbury Area Board for the 2012/13 forthcoming year.

 

Decision

Councillor Simon Killane was elected Vice Chairman of the Malmesbury Area Board for the 2012/13 forthcoming year. 

 

Councillor Simon Killane in the Chair.

 

 

3.

Appointments to Outside Bodies and Working Groups

To confirm memberships of outside bodies related to Malmesbury Area Board:

 

Malmesbury Activity Zone Leisure Centre Advisory Committee – Councillor Killane

Malmesbury and Villages Community Area Partnership – all four Councillors to take it in turns to attend meetings

Malmesbury Community Trust – Councillor Soden and Councillor Thomson

Youth Advisory Group – Councillor Killane and Councillor Thomson

 

To confirm membership and terms of reference of the Community Area Transport Group and membership of the Cowbridge Working Group.

Supporting documents:

Minutes:

The appointments to outside bodies would be as below for 2012/13:

 

Malmesbury Activity Zone Leisure Centre Advisory Committee – Councillor Killane

Malmesbury and Villages Community Area Partnership – all four councillors would attend as required

Malmesbury Community Trust – Councillor Soden and Councillor Thomson

Youth Advisory Group – Councillor Thomson

 

Councillor Soden spoke about her work with Malmesbury Community Trust. Councillor Soden was a founding member of the group, which focused on elderly and vulnerable people. Over the last year, Malmesbury Community Trust had been working successfully with the Elizabeth Hodges Trust, which aimed to help young people. Malmesbury Community Trust were now looking to reach out to other small trusts and charities to form partnerships to share ideas and pool resources. Their annual general meeting would take place on 10 September at Malmesbury Town Hall at 6.15 pm and all were invited.     

 

The appointments to the Community Area Transport Group and the Cowbridge working group were agreed for 2012/13, as included in the agenda pack.

 

The terms of reference for CATG were agreed, as attached (a small amendment from the document circulated in the agenda pack). 

Appendix 2 CATG TOR

Supporting documents:

7.10 pm

4.

Chairman's Welcome and Introductions

The Chairman will welcome those present to the meeting.

Minutes:

The Chairman welcomed those present to Crudwell Village Hall.

5.

Apologies for Absence

Minutes:

Apologies had been received from Ellen Blacker (Dauntsey Parish Council), Gareth Brown (Youth Development Coordinator), Frances Goldstone (Malmesbury River Valleys Trust), Ian Mace, Adam Margetts, Shaun Martin, Tina Robbins (Wiltshire and Gloucestershire Standard), John Tremayne (Easton Grey Parish Council), Councillor John Thomson, Jacqui White (Service Director) and Ian Woods.

6.

Minutes

To approve and sign as a correct record the minutes of the meeting held on 9 May 2012.

Supporting documents:

Minutes:

The minutes of the meeting held on 9 May 2012 were approved and signed as a correct record.

7.

Declarations of Interest

Councillors are requested to declare any pecuniary or non-pecuniary interests or dispensations granted by the Standards Committee.

Minutes:

There were no declarations of interest.

7.20 pm

8.

Chairman's Announcements

The Chairman will provide information about:

 

·       Dog fouling

·       Paths for communities – grant for parishes

·       The Localism Act

·       Car parking update and information.

Supporting documents:

Minutes:

The Chairman provided information about dog fouling, grants for paths and the Localism Act, as in the agenda pack.

 

There was a short quiz using electronic voting handsets about car parking in the local area. Councillor Killane explained that Malmesbury Area Board had worked hard to address car parking issues. Points raised from the quiz included that:

·        You could park legally on the high street or in the bays outside Malmesbury Abbey for 30 minutes free of charge

·       The average cost per day of an annual standard season ticket in Station Yard car park was 72p

·       The average cost per day of an annual residents permit in Station Yard car park was 27p

·       A business did not have to purchase individual permits for each member of staff as permits were not specific to vehicle registrations

·       Cross Hayes car park in the main was not more expensive than equivalent car parks in market towns in the county.  

 

He added information about Fun in the Sun 2012. This was a programme of free summer holiday sports coaching in various sports for children aged 5 - 11 years. It was being offered in Sherston, Crudwell and Minety on Wednesdays during the summer holidays. For further information and to obtain a consent form, please contact Paul Pritchard, Senior Sports Development Officer, on 01249 706452 or paul.pritchard@wiltshire.gov.uk.

 

Councillor Sturgis provided information about highways activities in the area. He asked people to be patient as the resurfacing programme of work depended on weather conditions and so published dates were no longer applicable.

 

Councillor Sturgis also provided an update about the WOMAD festival. A review of the festival’s license was taking place and WOMAD were in negotiation with Wiltshire Police regarding security issues. Councillor Sturgis was confident that any issues would soon be sorted and the festival would go ahead.

7.30 pm

9.

Partner Updates

To receive updates from the following partners:

 

a.     Wiltshire Police (attached)

b.     Wiltshire Fire and Rescue Service (attached)

c.     NHS Wiltshire (attached)

d.     Malmesbury and the Villages Community Area Partnership (attached)

e.     Town and Parish Councils

f.      Young people

g.     Malmesbury and District Chamber of Commerce.

Supporting documents:

Minutes:

a.     The written update from Wiltshire Police was noted. Michael Tripp had been recruited for the Malmesbury Rural Team as new Beat Manager. Wiltshire Police also had a facebook page for Malmesbury.

b.     The written update from Wiltshire Fire and Rescue Service was noted. Mike Franklin introduced his colleague David Bence who would be working in the local area.

c.     The written update from NHS Wiltshire was noted.

d.     The written update from Malmesbury and the Villages Community Area Partnership was noted. Volunteers had now been trained for Malmesbury Community Area Transport and the group aimed to run a service from the villages to Malmesbury cinema. The cinema now had a new projector, a new screen, comfy seats and an online ticket booking service.

e.     Malmesbury Town Council encouraged people to visit the excellent Malmesbury cinema.

f.      Chloe Harris-Alba reported that the Youth Advisory Group had met and were hoping to start up a youth cafe.

g.     There was no representative at the meeting from Malmesbury and District Chamber of Commerce.

7.40 pm

10.

Network Rail Swindon to Kemble Presentation

Ross Mahoney, Project Manager from Network Rail, will give a presentation regarding the redoubling of line between Swindon and Kemble. This will be followed by a short question and answer session.

Minutes:

Ross Mahoney, Project Manager from Network Rail, gave a short presentation regarding the redoubling of line between Swindon and Kemble. Please find slides from the presentation attached to the minutes.

 

The presentation covered:

·       An introduction to the project – the intention was to work with the community and Malmesbury Area Board and to keep the area board informed of developments.

·       Route map.

·       Project objectives – provision of infrastructure capable of meeting future growth forecast over the next 30 years.

·       Project scope – to redouble 12½ miles of track. This would involve considerable earthwork, upgrading two level crossings on the route and the closure of two footpaths in Stroud.

·       Project delivery – there was the need to shift existing track and to install a new second track.

·       Timescale - the aspiration was to start minor earthworks in October 2012. Track works would start in March 2013 and there would be a 23 day blockade of the line in August 2013. From September until December 2013 there would be track works to install the new line and new works would be commissioned in Easter 2014 in a nine day blockade. 

 

This was followed by a question and answer session which included the following:

·       The capacity of the line would be for four trains an hour going to and coming from the Gloucester direction.

·       The operator determined the service that would be provided.

·       The WOMAD festival would be taken into account when the dates of the blockade were confirmed.

·       Changes to provision at Hullavington were raised.

·       Concerns were spoken about regarding the level crossing and footpath at Minety – the proposal was to lower the existing part of the track subject to consultation, as otherwise two tracks could not be accommodated.

·       There was not currently a date to seek electrification of the line.

·       Ross was not aware of any plans for a new train station in Swindon.

·       Ross was not aware of plans to re-open the station at Purton, however the work proposed would not prevent this option in the future.

·       The estimated cost of the project was £45 million funded by the Government.

 

Please contact Robin Basu as below if you have any queries or comments regarding the scheme:

 

Robin Basu (Community Relations Manager) – robin.basu@networkrail.co.uk.  

 

Decision

Ross Mahoney/Robin Basu would look into queries raised about provision at Hullavington and the footpath at Minety and report back to the area board.  

 

Councillor Soden thanked Ross and Robin and their colleagues from Network Rail who recently attended a Minety Parish Council meeting to discuss the rail plans.      

Swindon to Kemble (Presentation to Malmesbury Area Board)

Supporting documents:

8.05 pm

11.

Informal Adult Education in Wiltshire

To consult the area board regarding the future provision of informal adult education in Wiltshire.

Minutes:

Councillor Stuart Wheeler gave a presentation to consult the area board on the future provision of informal adult education in Wiltshire.

 

Informal adult education refers to courses for leisure and pleasure (a non statutory service). Consultation was taking place now due to the closure of Urchfont Manor, the Government’s ‘Community Learning Trust’ model, new community campuses and the need to consider the role that Wiltshire Council should take. Consultation had involved an online questionnaire survey open until 27 June and paper copies of the survey had been available in libraries until 15 June 2012.

 

Four options were presented to the meeting, for area board members to agree which they considered to be the best option for the community area. The options were:

1.     Take no action

2.     Council to be direct provider

3.     Council to facilitate provision

4.     Council to coordinate and promote activities.

 

This was followed by an opportunity for those at the meeting to vote for their preferred option to be taken to Cabinet in September 2012. Option 3 and 4 were considered by the room to be the best options. This would use the expertise and experience of other providers, limit financial risk to the council, reduce financial risk to providers, build upon a network of community areas and allow for certain funding bids to be made by providers and Wiltshire Council together.

 

Decision

Malmesbury Area Board would recommend Options 3 and 4 together – for Wiltshire Council to facilitate provision of informal adult education and coordinate and promote activities in Wiltshire.

 

8.20 pm

12.

Cabinet Representative - Councillor Stuart Wheeler

Councillor Stuart Wheeler will provide a short overview of his responsibility for campus development and culture (including leisure, sport and libraries). There will then be the opportunity to ask Councillor Stuart Wheeler questions.

Minutes:

Councillor Stuart Wheeler, Cabinet Member for Transformation, Culture, Leisure and Libraries provided a short overview of his responsibility for campus development and culture. The main part of his role at present was the development of campuses across the county. A campus is a building, or buildings, in a community area that will provide improved services fit for a specific community. The aspiration is for eighteen in total across the county.

 

Decision

Malmesbury Area Board would discuss the concept of having a campus at the next ABC meeting after interest was expressed from the room.     

8.30 pm

13.

Community Issues Update

The Community Area Manager will provide a summary of current community issues and the area board will agree those to be closed.

Supporting documents:

Minutes:

Members of the area board were invited to close five issues and refer one to the Malmesbury Community Area Transport Group (CATG). This was an amendment to the agenda which proposed the closure of three issues only. The Community Area Manager encouraged anyone with an issue they would like solved to submit a community issues sheet.

 

Decision

The area board would close the following issues:

 

Issue 655 – St Joseph’s primary school seeking parking permits for Cross Hayes. A policy had been produced to manage this request and the School Travel Plan Adviser would work with the school to manage their request.

 

Issue 2088 – increase number of parking bays in the Cross Hayes car park. This would be counterproductive as the reason for the revised lay out (when it was re-surfaced) was to respond to local complaints that the parking bays were two small and difficult to manoeuvre into and vehicles were getting damaged.

 

Issue 1608 - speeding vehicles and HGVs on Wood Lane Brinkworth. This route was not a Wiltshire council priority for freight management compared to elsewhere in Wiltshire; however some resurfacing work was undertaken earlier in the year to improve the road. Councillor Sturgis added that a weight limit would need to be enforceable and to consider where traffic would be diverted to.

 

Issue 2314 – the dog bins at Filands had been changed and made larger. New legilation meant that dog waste could also go in any bin.

 

Issue 1602 – Wiltshire Council hedge trimming would take place in Autumn.   

 

Decision

The area board would refer the following issue to the Community Area Transport Group (CATG):

 

Issue 2397 – related to the creation of a passing place on The Green, Oaksey and maintenance of the verges.

 

8.40 pm

14.

Community Area Transport Group Update

The area board will be asked to approve the recommendations of Malmesbury Community Area Transport Group.

Supporting documents:

Minutes:

The area board were asked to consider and approve recommendations from the Malmesbury Community Area Transport Group.

 

Decision

The area board would note the progress of the schemes contained in Appendix 1 of the CATG report included in the agenda pack.

 

Decision

The area board would endorse the allocation of funding, as below:

  • £500 towards the Startley scheme
  • £2,800 towards the Mill Lane, Malmesbury scheme (on condition the Town Council would contribute £700)
  • 10,000 towards the Ashton Keynes and Minety substantive bids.

 

Decision

The area board would close the issue related to Wood Lane, Brinkworth as this had been addressed as far as possible within the scope of the CATG.

 

Decision

The area board would endorse the three submissions for substantive funding, as below:

  • Provision of footway from White Hart PH to Church Walk, Ashton Keynes
  • Pedestrian safety in Sherston High Street
  • Provision of pavement in Silver Street, Minety.  

8.50 pm

15.

Area Board Funding

Councillors will be asked to consider the Community Area Grants report and make recommendations on the applications received:

 

a.     Charlton Recreation Centre - seeking £4,000 towards the kitchen refurbishment, conditional on the balance of funding being in place.

 

b.     Minety Village Hall – seeking £811 towards driveway, height limiting barrier, hearing loop and flooring, conditional on the balance of funding being in place.

 

This item will include a request for approval for core funding to MVCAP covering the financial year 2012/13 (see separate report).

Supporting documents:

Minutes:

Councillors were asked to consider the Community Area Grants report and make recommendations on the applications received. Councillor Sturgis explained that while he was minded against the officer recommendation for the Charlton Recreation Centre on this occasion, it was important for applicants to follow up advice from the Community Area Manager and seek sources of  funding other than the area board.  

 

Decision

Charlton Recreation Centre was awarded £5,000 for kitchen refurbishment, conditional on the balance of funding being in place.

 

Reason

The application did meet the core 2012/13 grant criteria but the applicant had not applied for other sources of funding as recommended. Members felt this was however outweighed by the wider community benefit of the centre as a meeting place for local people.

 

Decision

Minety Village Hall were awarded £811 towards refurbishment of driveway, height limiting barrier, hearing loop and flooring, on condition the balance of funding was in place.

 

Reason

The application meets the 2012/13 grant criteria and linked to the community plan in improving village hall facilities.

 

Councillors were then asked to approve core funding for MVCAP covering the financial year 2012/13. The Community Area Manager commented that MVCAP had performed strongly over the last twelve months, with work in the local area on the Malmesbury cinema bus service, road maintenance, young people, reducing street lighting and the walking group. A detailed report was included in the agenda pack.

 

Decision

MVCAP were awarded the whole year’s core funding of £8,118 with an arrangement to release the first tranche of £4,059 immediately and the second tranche at the November 2012 area board meeting, on condition the Partnership Development Officer and the area board were content to do so.  

 

 

9.00 pm

16.

Evaluation and Close

Minutes:

Councillor Killane thanked those who attended the meeting and reminded all that the next meeting would take place on Wednesday 5 September at 7.00 pm, with refreshments available from 6.30 pm, at Sherston Village Hall.