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Agenda and minutes

Venue: Crudwell Village Hall, Tetbury Lane, Crudwell SN16 9HB

Contact: Samuel Bath (Democratic Services Officer)  Tel: 01225 718211 / Email:  samuel.bath@wiltshire.gov.uk

Items
Note No. Item

7.00pm

1.

Election of Chairman

Councillors will be invited to nominate and elect a Chairman for the current and subsequent meetings of the Malmesbury Area Board over the next term of office.

Minutes:

Decision:

 

That Cllr John Thomson would be elected as the Malmesbury Area Board Chairman for the next term of office.

2.

Election of Vice Chairman

Councillors will be invited to nominate and elect a Vice Chairman for the current and subsequent meetings of the Malmesbury Area Board over the next term of office.

Minutes:

Decision:

 

That Cllr Simon Killane would be elected as the Malmesbury Area Board Vice Chairman for the next term of office.

 

3.

Chairman's Welcome and Introductions

The Chairman will welcome those present to the meeting.

Minutes:

The Chairman welcomed everyone to the meeting.

7.10pm

4.

Apologies for Absence

To note any apologies for the meeting.

Minutes:

Apologies for absence were received from:

·       Cllr Chuck Berry

·       Andrew Woodcock (Malmesbury Town Council)

·       Tony Pooley (Little Somerford Parish Council)

·       Gareth Brown (Malmesbury YAG)

5.

Minutes

To confirm the minutes of the meeting held on 6 March 2013

Minutes:

The Minutes of the previous meeting, held 6 March 2013 were signed and agreed as an accurate record.

6.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were no declarations of interest.

7.15 pm

7.

Chairman's Announcements

The Chairman will provide information about:

 

a.     The redoubling of the Swindon to Kemble rail line and the impact on the Minety area.

b.     Wiltshire CCG: Commissioning Local Health Services

c.     NHS 111: Service Update

d.     Wiltshire Fire &  Rescue Service draft Public Safety Plan 2013-16  'Have your say'

e.     Revised Multi-Agency Thresholds for Safeguarding Children 2013

Supporting documents:

Minutes:

The Chairman made the following announcements:

 

a)       Works on the redoubling of the Swindon to Kemble rail line will commence on Friday 10 August 2013. The road and level crossing in Minety will be closed from Friday, 9 August 2013 to Thursday, 5 September 2013. Further details would be signposted in the area.

 

b)       On 1 April 2013 Wiltshire Clinical Commissioning Group (CCG) became the statutory body responsible for commissioning local health services for Wiltshire. Any questions on what this means for the Malmesbury Area can be directed to Tracey Torr, Wiltshire CCG, Tel: 01380 736010 or tracy.torr@nhs.net

 

c)       NHS 111 will be a free to call service, available 24 hours a day, 365 days a year. It will act as a one stop shop for patients if their healthcare need is urgent, but not a 999 emergency. Wiltshire and BANES CCGs have decided to defer the full launch of NHS 111 until issues around delays in patient treatment and the provision of clinical support are resolved.

 

d)       Wiltshire Fire and Rescue Service draft Public Safety Plan 2013-16 is now available to view on the Wiltshire Fire and Rescue Service website. The service welcomes any comments on its plans. Please send any comments or feedback to consultation@wiltsfire.gov.uk

 

e)       Wiltshire Safeguarding Children Board: review of guidance on safeguarding thresholds has been completed and hopes to ensure that children and young people get the right help at the right time. New guidance has been issued and your views on this are very welcome. Contact: Tamsin Stone, Lead Commissioner and Children’s Trust on 01225 713504.

7.25pm

8.

Outside Bodies and Working Groups

The Area Board will confirm appointments to Outside Bodies and Working Groups.

Supporting documents:

Minutes:

Decision:

 

1)    Agreed the following appointments to outside bodies:

a)    Malmesbury Activity Zone: Cllr Chuck Berry

b)    MVCAP: Cllr John Thomson

c)    Malmesbury Community Trust: Cllr John Thomson and Cllr Simon Killane

d)    Malmesbury Youth Advisory Group: Cllr John Thomson

 

2)    Agreed the Appointments to Working Groups as detailed on Appendix B of the Officer report.

a)    Agreed to appoint Ellen Blacker (Dauntsey Parish Council) to CATG as the representative for Brinkworth.

b)    Agreed to Appoint Hugh Pitman to the Burnham House Working Group membership.

 

3)    Agreed the specified Terms of Reference for Working Groups as listed in Appendix C of the Officer report.

7.35 pm

9.

Partner Updates

The Area Board will receive updates from its partners.

 

Minutes:

The following updates were made:

9a

Police and Crime Commissioner

A representative from the Police and Crime Commissioners office will be in attendance prior to Area Board meetings for a ‘meet and greet’ session from 6.30pm – 7pm to enable local people to discuss and raise any issues.

Minutes:

A representative from the Police and Crime Commissioners office will be in attendance prior to Area Board meetings for a ‘meet and greet’ session from 6.30pm – 7pm to enable local people to discuss and raise any issues.

9b

Wiltshire Police

Supporting documents:

Minutes:

The police provided the meeting with an update on figures for the previous month. It was reported that a slight increase in anti social behaviour at Station Yard car park had been recorded in the previous month. Overall, the number of crimes around the Malmesbury Area has fallen over a 12 month period.

 

A brief discussion was held as to the reasons behind the fall in crime, and this was largely attributed to the continued work of the police team, better community intelligence, and closure of the Guildhall Bar in Malmesbury.

 

Robin Rogers (Oaksey Parish Council) then asked a question about the community speedwatch initiative, and it was confirmed that an event was scheduled in September that would allow parish council representatives to attend and receive training on the new systems.

9c

Wiltshire Fire and Rescue

Supporting documents:

Minutes:

Mike Franklin provided an update to the meeting about the Draft Public Safety Plan and encouraged any comments on the plan to be sent to the Fire and Rescue Service.

 

Mike provided a summary of the latest incidents report, and outlined the fall in fires and incidents across the county. Mike also stressed the importance of safe responsible use of ‘Chinese lanterns’ following the incident in the West Midlands.

9d

NHS Wiltshire

NHS Wiltshire will in future be replaced by updates from Malmesbury Local Health Centre to provide health updates relevant to the Malmesbury Area.

Minutes:

No update was made at the meeting.

9e

Malmesbury and the Villages Community Area Partnership

Supporting documents:

Minutes:

A summary of upcoming events was provided by MVCAP. These included:

·       Saturday 20 July 2013: Annual Walking of Malmesbury Bridges

·       Malmesbury Great Walks - http://www.malmesburypathfinders.org.uk/

·       Establishment of the Malmesbury Youth Cafe.

 

MVCAP also expressed their thanks to Sarah McGrory for helping to establish the Youth cafe.

 

A presentation was then made to the Area Board detailing the PHEW (Participation, Health, Exercise, and Well-being) programme that has been established as part of the Olympic Legacy in Wiltshire for 2013. PHEW consists of a summer showcase of events, sports and activities across the region. Further information can be found on: http://legacymalmesbury.org.uk/.

9f

Town and Parish Councils

Minutes:

John Gundry (Mayor of Malmesbury) provided an update on events in Malmesbury and highlighted the events listed in the Malmesbury Town Council Newsletter. John also stated that Malmesbury Town Council were looking forward to working with the Area Board and MVCAP to achieve the 16 Town Council objectives outlined on the newsletter.

9g

Young People

In future the ‘young peple’ update will be made by a representative from the Malmesbury Youth Advisory Group. The first update will be made at the September meeting.

Minutes:

Updates will be made in future by the Malmesbury Youth Advisory Group.

9h

Greensquare Marden Communities Board

Updates from the Greensquare Marden Communities Board will be made regularly from September 2013.

Minutes:

No update was made at this meeting.

7.50pm

10.

Malmesbury's Highway and Street Scene Co-ordinator

A short item to explain the role as the first point of contact on highways and street-scene issues, and to introduce the new Community Co-ordinator - Adrian Hampton.

Minutes:

Malcolm Beaven made a presentation to the Area Board detailing the new arrangements for street scene management in the area. The Street Scene contract was awarded to Balfour Beatty and came into effect on 1 June. The contract is includes maintaining clear drains, grass cutting, litter and town centre maintenance. The contract performance would be monitored by Wiltshire Council. Residents can report issues to community stewards and Parish Councils should raise issues with the newly appointed Community Coordinator for Malmesbury – Tracey Ruse.

 

John Thomson outlined plans for the new app to be launched in Wiltshire that will allow remote reporting of issues via Smartphone’s.

 

A discussion was then had on the budget for maintenance, and John outlined the budget for 2013/14.

 

Lisa Tweedie (resident) asked a question regarding the crossing outside St Joseph’s School.  

 

Action: Miranda to contact the Schools Travel Plans Coordinator to investigate the matter.

 

Quality Control and performance monitoring of contractors was discussed, and Bill Parks provided a summary of monitoring arrangements and contract incentives.

 

The Area board thanked Bill and Malcolm, and welcomed the appointment of Tracey Ruse, the new Community Coordinator for the area.

7.55pm

11.

Highways

As requested by the Area Board, a presentation will be made by Parvis Khansari (Service Director: Strategic Services) regarding the condition of highways within the community area, and the level of maintenance in recent years and upcoming maintenance schemes. There will be an opportunity to ask questions.

Minutes:

Parvis Khansari gave a presentation to the meeting on Highways Maintenance. This included a breakdown of road types, road conditions and planned and completed works.

 

Some of the planned Major Road Maintenance Works in the Malmesbury Community Area include:

 

•A429 Hankerton – (A429-C80) Five Lanes Crossroads to Hankerton. 

•The Green – Oaksey.

•A429 Malmesbury (Whitchurch & B4014 Junction).

•A429 North of Malmesbury.

•C84 Alderton Road, Malmesbury

Minety Railway Bridge Resurfacing.

•B4040 West of Malmesbury. 

 

Some of the planned bridge works include:

 

Dauntsey Church Bridge

Sambourne Bridge

•Rebuilding Cabbage Lane Bridge

•Rebuilding Pig Lane Bridge

•Fosse Way Bridge

 

Parvis assured residents that their needs would be considered when devising work plans, to minimise the disruption to travel around the region.

 

Toby queried how road work needs are assessed, and how some roads can look worse than others and yet do not receive priority treatment. Parvis stated that whilst some roads may look worse, other factors including the speed of the road and number of road users is also taken into consideration when devising schedules of work.

 

Robin Rogers then asked why Malmesbury ranked so badly on the condition of its roads. Parvis stated that whilst the condition of A, B and C roads are ranked poorly, the number of roads treated and planned investment in the region ranks well. The state of the roads was linked to various factors including the composition of the ground, utility works and historical neglect.

 

A discussion took place about this, and it was clarified that priority work is planned for the most dangerous areas. These are normally considered to be those with poor road surface with higher speed limits.

 

Concerns were raised around the planned fibre optic instalments throughout the region and what this would mean for the conditions of the roads. It was stated that assurances and agreements are in place to return the road surfaces affected by this work to an agreed standard of repair.

8.25pm

12.

Community Area Transport Group

The Area Board will be asked to approve the recommendations of the Malmesbury Community Area Transport Group.

Supporting documents:

Minutes:

A summary of the budget for the year was provided by John. This amounted to a total budget of £21,150 for 2013/14.

 

Miranda Gilmour provided information on how to apply for project funding, through the logging of a community issue.

 

Decision:

 

1)    Approve a programme of roundels on B4040 in Leigh (50mph), Minety (30mph) and Charlton (30mph) costing £1,800 to help raise awareness to the speed limits.

 

2)    Approve changes to existing signs plus white lining at Tetbury Hill/Filands junction and Tetbury Hill/Avenue de Gien mini roundabout, Malmesbury in order to improve road safety, costing £3,400.

 

3)    Approve gateways at the south of Minety village, roundels and slow signs (pending local consultation) at a cost of £5,000.

 

4)    Approve speed limit terminal gateway signs costing £1,500 as an addition to the gateway works and speed roundels in Leigh.

 

5)    Approve signage costing £218 at the Blicks Hill and Holloway junction which would improve road safety.

 

6)    Request that Malmesbury CATG reconsider the Foxley Road (C68) recommendation at its July meeting in light of the reviewed funding arrangements.

 

7)    Approve Speed Indicator Devices (SIDs) sites for the coming year at:

 

·       Charlton B4040

·       The Street, Startley

·       Minety (Station Road)

·       Leigh (between Swan lane and the pub)

·       Malmesbury , B4042 between Cowbridge and priory roundabout)

·       Minety  (north east of Turnpike PH)

·       Brinkworth (Callow Hill – South End)

 

8)    A condition of progressing schemes relies on parish councils consulting locally and demonstrating community support for schemes.  They are also asked to contribute 25% towards the cost of schemes.

 

9)    Widening of The Green, Oaksey would be addressed when roads maintenance was undertaken later in the year, so no longer required CATG support.

 

10) All recommendations of the Malmesbury CATG contained in the Action Notes of the 21 May 2013 meeting, apart from 2.6, be approved and the progress of a wide range of issues and schemes (see Appendix 2) is noted.

8.30pm

13.

Community Issues Update

The Community Area Manager will provide a summary of current community issues and the area board will agree those to be closed.

Supporting documents:

Minutes:

Miranda explained how the community issues system worked and the updates that had been made to streamline the process.  She went on to provide a summary of the five issues for closure from the issues report.

 

Ashley Stopforth (Luckington and Alderton Parish Council) suggested that Issue 2419 be kept open as work had not yet finished in Back Lane, Luckington and was yet to be tested.

 

John Gundry raised concern over closing Issue 2887 as traders were still experiencing difficulties.

 

It was;

 

Decision:

To close the following issues:

 

•Issue 2852 – Request to move 30mph signs in Great Somerford. 

•Issue 2515 – Lack of footpath along B4696 in Ashton Keynes.

•Issue 2714 – Signage and parking issue Horsefair/Foundry Road area.

8.35pm

14.

Flooding Update

A chance for the Area Board and public to review progress from the flooding workshop in January.

 

Mayor John Gundry will also provide an update about the progress of the Emergency/Flood Plan for Malmesbury.

                                                                           

Supporting documents:

Minutes:

Miranda gave a brief update on the progress on the flooding action sheet.

 

John Gundry gave an update to the Area Board detailing the progress of the Flooding/Emergency Plan. John summarised the outcomes from a recent Emergency Working Group and outlined some of the proposals from the group.

 

Terry Mockler (Hankerton Parish Council) queried the outcome of the meeting between Toby and CLA, Environment Agency and the NFU regarding access to blockages on land contributing to flooding. Toby stated that a further meeting had been planned in July to discuss the issue, and stated that he would report back any relevant findings from the meeting.

8.45pm

15.

MVCAP Core Funding and Signing of CAPA

The Area Board will agree the core funding to MVCAP for the 2013/14 financial year.

 

The Chairman will also formally sign the Community Area Partnership Agreement.

Supporting documents:

Minutes:

The Community Area Partnership Agreement was signed by the Chairman.

 

Decision:

 

Approved the whole year’s core funding of £8,118; with an agreement to release the 1st tranche of £4,059 immediately.

 

Agreed to the release of the 2nd tranche at the November 2013 area board as long as conditions set by the Partnership Development Officer and agreed by the Board, have been met.

8.50pm

16.

Area Board Funding

Councillors will be asked:

 

1.     To note the area board budget for 2013/14, the types of funding available and the new on-line application process.

 

2.     Minety Village Hall - award £5,000 towards insulation of the village hall roof, conditional on the balance of funding being in place.

 

3.     To note the request for funding from the Malmesbury & Village Community Area Partnership for £8,118, details of which are contained in a separate report.

 

Supporting documents:

Minutes:

Miranda explained the changes to the 2013/14 area board funding arrangements, and provided an outline of the applications for consideration. A total of £53,000 is available for projects. The deadline for the next round of applications was 15 July 2013.

 

Decision:

The Area Board noted the budget for 2013/14.

 

Decision:

APPROVE funding for Minety Village Hall - award £5,000 towards insulation of the village hall roof, conditional on the balance of funding being in place.

Reason:

The application met the core criteria for funding and would benefit local people by providing suitable facilities for local events.

 

Decision:

The Area Board noted the request for funding from the Malmesbury & Village Community Area Partnership for £8,118, details of which were contained in the MVCAP Core Funding Report.

8.55pm

17.

Area Board Satisfaction Survey

The results of an electronic survey undertaken during Spring 2013 will be considered.  Overall those respondents providing feedback indicated a high degree of overall satisfaction, with 79.6% agreeing that the area board was working well. Areas of serious concern related to the board not having adequate powers.

Supporting documents:

Minutes:

Miranda provided a brief summary of the satisfaction survey. Residents and users of the Area Board were mostly satisfied with the Board, although expressed a desire for more powers to be devolved to the Area Board.

 

Miranda also provided information on the Consultation of the Bus Services in the region, and asked for any suggestions for themed meetings to be provided.

9.00pm

18.

Evaluation and Close

Minutes:

At the end of the meeting, a criticism over the lack of clarity for broadband rollout plans was made and supported from the floor.

 

Before the close of the meeting it was agreed:

 

Decision

That the Area Board would appoint Cllr Simon Killane as a representative to the Community Safety Partnership to address the issues at Station Yard car park. The Partnership would report back to the Area Board with its findings and proposals after three months.

 

It was noted that the next meeting of the Malmesbury Area Board would be Wednesday 4 September 2013, 7.00 pm at Malmesbury School, Corn Gastons, Malmesbury SN16 0DF