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Agenda and minutes

Marlborough Area Board
Tuesday, 27th March, 2012 7.00 pm

Venue: Marlborough Town Hall, High Street, Marlborough SN8 1AA

Contact: James Hazlewood  (Senior Democratic Services Officer)

Items
Note No. Item

1.

Chairman's Welcome and Introductions

Minutes:

The Chairman welcomed everyone to the meeting.

 

As the meeting was to be followed by a Community Planning event on the Joint Strategic Assessment, the Chairman undertook to move relatively quickly through the Area Board agenda.

 

2.

Apologies for Absence

Minutes:

Apologies for absence had been received from Councillor Jemima Milton.  The Chairman noted with sadness the recent death of Councillor Milton’s husband, John.  The meeting observed a moment’s silent reflection on this sad news, and the Chairman asked for the meeting’s condolences to be conveyed to Councillor Milton.

 

3.

Minutes

a.            To approve and sign as a correct record the minutes of the meeting held on 7 February 2012.

b.            Update on actions and outcomes arising, including a copy of correspondence between the Area Board and the Leader of Wiltshire Council in relation to the Olympic Torch route.

 

Supporting documents:

Minutes:

The minutes of the meeting on 7 February 2012 were approved as a correct record and signed by the Chairman.

 

4.

Declarations of Interest

Councillors are requested to declare any personal or prejudicial interests or dispensations granted by the Standards Committee.

Minutes:

The Chairman explained that Councillors Dow and Fogg had prejudicial interests in the application for funding from Marlborough Town Council at item 7, as they were both Town Councillors.  As they were not able to vote, this left the Area Board inquorate and unable to take a decision.  As such, the matter would be forwarded to the Leader of the Council, to approve under her delegated powers.

 

5.

Chairman's Announcements

The Chairman will make the following announcements:

 

a.            Marlborough Air Quality Action Plan

b.            Polling Station review

 

Supporting documents:

Minutes:

The Chairman made the following announcements:

 

a.            Marlborough Air Quality Action Plan – details of this were set out in the agenda (pages 15-18), and Rachel Kent was present from the Environmental Health team who were forming a working group from the local community.  Anyone wishing to get involved should email rachel.kent@wiltshire.gov.uk.

 

b.            Polling Station Review – details were set out in the agenda packs at pages 19-26.

 

7.05pm

6.

Partner Updates

To note the attached written Partner updates:

 

  1. Wiltshire Police
  2. Wiltshire Fire and Rescue
  3. NHS Wiltshire
  4. Parish Forum
  5. Town / Parish Councils
  6. MADT (Marlborough Area Development Trust)

 

Supporting documents:

Minutes:

In view of the need to move on to the main item for the meeting, it was agreed that the written updates would be taken as read.  There were no questions.

 

7.15pm

7.

Jubilee and Olympics Celebrations - Area Board fund for Parish events

To consider any bids from Town/Parish Councils for funding from this budget earmarked for community celebrations of the Queen’s Diamond Jubilee and/or the London 2012 Olympics.

 

Supporting documents:

Minutes:

The Chairman reminded the meeting that the Area Board had set up this fund at its meeting on 1 November 2011, by earmarking £12,000 to be made available for Parish Councils who wished to apply for financial assistance to stage celebrations/events to mark the Queen’s Diamond Jubilee and/or the London 2012 Olympics.

 

The applications received were listed on page 37 of the report.

 

The Chairman moved that applications 1-7 be approved, and reiterated that items 8 and 9 (from Marlborough Town Council) would be referred to the Leader of the Council, as the Area Board was unable to make a decision due to the conflict of interests.

 

Decision

The Marlborough Area Board agreed to award the following grants:

1.    Broad Hinton Parish Council - £500 towards a village Jubilee party;

2.    Froxfield Parish Council - £480 towards a Jubilee picnic;

3.    Baydon Parish Council - £500 towards village Jubilee celebrations;

4.    Winterbourne Bassett Parish Council - £500 towards a village street party;

5.    East Kennett Parish Council - £500 towards a Jubilee lunch party;

6.    Fyfield and West Overton Parish Council - £1,390 towards separate events in the villages of Lockeridge and West Overton, and events coving the whole of the parish; and

7.    Avebury Parish Council - £500 towards a village Big Lunch.

Reason – The grants would enable community events to take place and to encourage a range of cultural opportunities for residents and visitors to the area.

 

 ACTION: Andrew Jack

 

Decision

The Marlborough Area Board referred the following applications to the Leader of the Council for determination:

8.    Marlborough Town Council - £500 to assist the Marlborough Brandt Group in Lighting a Jubilee Beacon at Barbury Castle; and

9.    Marlborough Town Council - £1,000 towards a programme of over 16 events throughout the summer to celebrate the Jubilee.

Reason – As the Area Board was unable to make a quorate decision due to conflicts of interests for two of the four Area Board Councillors.

 

ACTION: James Hazlewood

 

8.

Jubilee Celebration Event - 1 May

As previously reported to the 7 February Area Board meeting, a Jubilee Celebration event is being organised for 1 May in Salisbury Cathedral Close, which HM The Queen is expected to attend.  The Marlborough Area Board is requested to allocate up to £1000 towards costs of organising contributions from the Marlborough Community Area (tent hire and travel expenses). 

 

Minutes:

The Chairman commented that, as previously reported to the Area Board meeting on 7 February, a Jubilee Celebration event was being organised for 1 May in Salisbury Cathedral Close.  All 18 Area Boards were organising a tent to showcase their local communities.  A number of groups were involved from the Marlborough Community Area, and the Board was asked to contribute funding towards the costs of organising the tent.

 

Decision

The Marlborough Area Board allocated £1,000 towards the costs (tent hire and travel expenses) of organising contributions from the community area to the event on 1 May in Salisbury Cathedral Close.

Reason – To allow the Marlborough Area Board to participate in this event, showcasing communities within Wiltshire, and celebrating the Queen’s Diamond Jubilee.

 

ACTION: Andrew Jack

 

9.

Community Area Grants Scheme

The Wiltshire Councillors will consider applications to the Community Area Grants Scheme.

 

Copies of the completed application forms and grant application packs for the

Community Area Grants Scheme are available from the Community Area

Manager or electronically at

http://www.wiltshire.gov.uk/areaboardscommunitygrantsscheme.htm

 

Supporting documents:

Minutes:

The Chairman noted that the recommendation for the application from Friends of Coronation Gardens was for refusal, on grounds of non-compliance with the criteria for the Grants scheme.  However, the Area Board considered that the benefit to the community justified an exception to the criteria on this occasion.

 

Decision

The Friends of Coronation Gardens were awarded £316.67 towards replacement of a bench in the public Coronation Gardens, Ogbourne St George.

Reason – Although the application did not fully meet the Community Area Grants Criteria 2011/12 in terms of the status of the group and the lack of matched funding, the Area Board considered the size of the project and the fact that 2012 was a Jubilee year justified an exception to the criteria.

 

Decision

The Merchants’ House, Marlborough was awarded £3,678 towards restoring the 17th century kitchen with a view to extending opening hours and developing the education programme.

Reason – The application met the Community Area Grants Criteria 2011/12 and would help develop this local attraction and historic educational resource.

 

Decision

Baydon Young People’s Association was awarded £3,782 towards installing new, thermally efficient windows and doors at the hall.

Reason – The application met the Community Area Grants Criteria 2011/12 and would help make this local facility more energy efficient and more attractive to current and prospective users.

 

Decision

The 1st Ramsbury Scout Group was awarded £4,414 towards installing new secure and efficient windows and doors to the hut.

Reason – The application met the Community Area Grants Criteria 2011/12 and would make this community facility more energy efficient and secure.

 

Decision

Kennet Valley Driving Group was awarded £992 towards refurbishing the group’s new premises.

Reason – The application met the Community Area Grants Criteria 2011/12 and would support this local group for disabled carriage drivers in providing a more suitable, safer and more comfortable environment for the activity.

 

Decision

Marlborough Cricket Club was awarded £989 towards purchasing training equipment for the Junior Academy.

Reason – The application met the Community Area Grants Criteria 2011/12 and would support this local sports club in providing healthy and structured activities for young people.

 

ACTION: Andrew Jack

 

The Chairman referred to the two applications for funding from the Area Board’s discretionary Youth Funding budget, commenting that this was a separate budget and process from the Community Area Grant scheme.

 

Decision

Sk8 and Scoot 2012 was awarded £1,780 towards running a skateboard and scooter competition.

Reason – The application met the criteria for the Discretionary Youth Budget 2011/12 and would support this local event for young people.

 

Decision

RamsburySkatepark Group was awarded £4,968 towards installing a skateboarding half-pipe

Reason – The application met the criteria for the Discretionary Youth Budget 2011/12 and would contribute towards developing this local facility for young people.

 

ACTION: Andrew Jack

 

10.

Remaining Area Board funding 2011/12

To consider a proposal to allocate the £8,300 from the Area Board’s 2011/12 budget to Phase 2 of the Parish Forum’s Traffic Initiative.  See attached report for details.

 

Supporting documents:

Minutes:

The Chairman reported that the Area Board had just over £8,300 remaining in its 2011/12 budget; this could not be “carried over” to the next financial year.

 

Referring to the Parish Forum’s “Reclaiming Villages from Traffic” project, the Chairman commented on the extremely well-attended and successful seminar held on 13 March.  Expressions of interest had been received from several parishes who wished to develop a Village Traffic Plan under stage 2 of the project.

 

Decision

The Marlborough Area Board agreed to allocate £8,300 towards stage 2 of the Parish Forum’s “Reclaiming Villages from Traffic” project.

Reason – To support this initiative to seek local, innovative and low-cost solutions to traffic problems in the rural villages in the community area.

 

ACTION: Andrew Jack

 

7.30pm

11.

Close

To note the attached forward plan.

 

The next meeting of the Marlborough Area Board will be held on 29 May, 7.00pm at Aldbourne Memorial Hall, Oxford Street, Aldbourne, Wiltshire, SN8 2DQ.

 

Supporting documents:

Minutes:

The Chairman thanked everyone for attending.

 

It was noted that the next meeting of the Marlborough Area Board would be on Tuesday 29 May, 7pm at Aldbourne Memorial Hall, Oxford Street, Aldbourne, Wiltshire. SN8 2DQ.

 

The meeting was followed by a Community Planning Event, considering statistics and issues raised by the recent Joint Strategic Assessment, and looking at the draft Community Plan.

 

 

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