Agenda and minutes

The Chairman welcomed everyone to the meeting.

Apologies were received from Celia Stevens, Danielle Blake, Alan Hill, Jane Marshall and Isabel McCord.

To approve and sign as a correct record the minutes of the meeting held on 7 December 2021.

Decision:

The minutes of the meeting held on 7 December 2021 were agreed as a correct record and were signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

The Chairman will provide information about: 

a)    Ask Angela relaunch

b)    Briefing Note – Queens Platinum Jubilee 2022

c)    Changes to Highway Code – January 2022

d)    Changes to Residual Waste Collection

The Chairman drew attention to the following written announcements included in the agenda pack:

a.    Ask Angela relaunch

b.    Briefing Note – Queens Platinum Jubilee 2022 – The Area Board were informed of a number of activities tacking place in the community area to celebrate the Platinum Jubilee

c.     Changes to Highway Code – January 2022

d.    Changes to Residual Waste Collection – The Area Board noted that the two week strike action by Waste Collection employees may impact the collection of black boxes and blue bins during this time.

To receive an update from the partners listed below:

a)    Wiltshire Police

b)    Dorset and Wiltshire Fire and Rescue Service

c)    Clinical Commissioning Group

d)    Healthwatch

e)    Town and Parish Councils.

f)      Calne Town Council

To receive updates from the partners listed below:

a.    Wiltshire Police

The Area Board received and noted the written report attached to the Supplementary agenda pack. In the absence of officers attending the meeting the Area Board raised issues concerning (i) Community Speed Watch priority checks in Quemerford in February 2022; and (ii) a recent email from the Assistant Chief Constable to Wiltshire Councillors requesting comments and thoughts on community policing. Cllr Thorn encouraged all Councillors to respond.

b.    Dorset and Wiltshire Fire and Rescue Service

The Area Board received and noted the written report attached in the agenda pack

c.     Clinical Commissioning Group

The Area Board received and noted the written report attached in the agenda pack. Alison Ingham confirmed the availability of Walk-in Clinics for Covid boosters between 5.00pm and 6.00pm week days.

d.    Healthwatch

The Area Board received and noted the written report attached in the agenda pack

e.    Parish Councils

·       Bremhill Parish Council – A written report was circulated at the meeting.

·       Calne Without Parish Council – Ioan Rees provided a verbal update for the Parish Council and reported on (i) a replacement notice board and 3 new noticeboards being erected in the village; (ii) requests for funding following the end of Covid restrictions; (iii) the reopening of the post office in the village shop; (iv) the continuation of the road safety feasibility studies being pursued through CATG; (v) a number of planning application being considered by the Parish Council; (vi) recent bye-election for the West Ward being successfully filled; (vii) Community Governance Review; (viii) Climate survey undertaken and results being analysed; (ix) creating variations in flow of the River Marden; (x) an active rights of way group in the village; and (xi) the organisation of a green energy event scheduled for September 2022 about ground source and heat source pumps to be held in Derry hill.

·       Cherhill – there was no update available.

·       Compton Bassett – there was no update available.

·       Heddington – there was no update available.

·       Hilmarton – there was no update available.

f.      Calne Town Council – Mark Edwards provided a verbal update for the Town Council and reported on (i) the Annual Parish Meeting and Civic Awards being held on 18 March 2022; (ii) the launch of the Calne Spring Challenge; (iii) flying the Ukrainian flay in the Town Gardens to show solidarity with Ukraine during the invasion by Russia; and (iv) the partnership with Calne Community Area primary schools for the Town Council officers to be a drop off point for urgent supplies to be shared with those fleeing the war in Ukraine;

The Area Board noted that Calne Town Council’s Planning Committee had concerns about the lack of a 5 year housing land supply and the impact on planning applications. Cllr Trotman reported that he and Alan Hill attended a virtual meeting with Wiltshire Council Cllr Nick Botterill, Cabinet member for Development Management, Strategic Planning and Climate Change to discuss the  ...  view the full minutes text for item 6.

To receive a presentation focusing on the promotion of fostering in Calne during March 2022 – Cllr Sam Pearce-Kearney.

The Area Board received a presentation from Cllr Sam Pearce-Kearney about the promotion of Fostering in Calne during March 2022.

Cllr Pearce-Kearney explained that Wiltshire Council aimed to recruit 100 foster carers in 3 years, and that since April 2020 more than 50 new foster carers had been approved. The current need was for specialist foster carers and those wishing to care for teenagers. It was noted that there were 5 fostering families in Calne, although 22 children from Calne were in the care of Wiltshire Council, necessitating the need to recruit foster families to care for 17 children in Calne.

A local campaign would be held throughout March 2022 focussing entirely on the Calne area, including posters, online activity, local radio, GP surgeries, outdoor banners and staff available at the market and library to provide further information and discuss how to become involved.

To receive a presentation from Lucinda Murray, Training Advisor the Family and Community Learning Service.

The Area Board noted that Lucinda Murray, Training Advisor of the Family and Community Learning Service, was unable to attend this meeting, and agreed to defer receiving the presentation to the next meeting on 17 May 2022.

To receive updates from Area Board members, local working groups and the Community Engagement Manager for each priority area.

To received updates from Area Board members for each priority area.

The Area Board considered the report of the Community Engagement Manager (CEM), Jane Vaughan who, along with the Area Board champions provided updates on the priority actions identified in the area board action plan agreed at previous meetings.

The CEM reminded the Area Board that their agreed priorities were themed into the streams detailed below.

·       The Environment – Champion Cllr Ian Thorn

·       Older and Vulnerable People and Families – Champion Cllr Tom Rounds

·       Young People – Champion Cllr Sam Pearce-Kearney

·       The Economy – Champion Cllr Tony Trotman

·       Community Resilience – Champion Cllr Ashley O’Neill

The CEM reported that since the last meeting in December 2021, Wiltshire Councillors and the CEM have been working with the community to move forward the agreed actions. Some were now complete, while others continue to develop. Each champion commented on progress for their priority area below:

The recommendations for each of the streams as detailed in the CEM’s report were considered after all Champions had an opportunity to comment on their area and are detailed below:

Resolved:

1.    To note progress on priority actions identified in the area board action plan (Dec 2021 – March 2022).

2.    To confirm the removal of completed priority actions identified in the action plan above:

·       1.1 Young People - Reconvene the Community Area Youth Forum to confirm priority issues outlined in the Status Report and identify priority actions/activities that can be undertaken with and without the Area Board.

·       1.3 Young People - Develop opportunities for local groups and organisations to understand contextual safeguarding of young people in non-familial situations and communicating robust safeguarding policies and procedures.

·       1.4 Young People - Develop appropriate ways to engage and consult with local young people o 2.3 Older People - Support the development of Calne Men’s Shed to secure a venue and sustainability.

·       3.1 Environment - Hold a Calne ECO Fair to promote COP26 and the Wiltshire Climate Strategy.

·       3.2 Environment - Reconvene Air Quality Management Group and progress action plan. Complete 01/11/21 (group will now update Area Board directly).

·       3.3 Environment – Air Quality action - Electric Vehicle Charging Points

·       5.1 Community Resilience - re-establish and develop the Calne Area Parish Forum Complete 20/10/2121 (group will now update Area Board directly).

·       5.2 Community Resilience - promote and develop the North Wiltshire Rivers Route - Sustrans National Cycle Route 4, Chippenham to Calne and Calne to Avebury. In progress (Area Board will receive updates through the CATG.

·       5.4 Community Resilience - promote and develop the North Wiltshire Rivers Route.

3.    To agree to add the following actions to the Calne Community Area Action Plan:

·       1.5 Young People – Develop appropriate ways to engage with young people who are not in employment education or training, young people who are being home schooled and young people living with special educational needs and disabilities.

·       2.5 Older and Vulnerable People – ‘Great Big Get Together Event’

·       3.5 Environment – Develop Signage projects and promotion of a joined-up safer cycling/walking, link with s106 group. Ask s106 Chair to  ...  view the full minutes text for item 9a

To receive an update from Cllr Ian Thorn.

The Area Board received an update on the Environment Working Group from Cllr Ian Thorn.

Cllr Thorn thanked everyone involved in the activities of the Working Group, in particular he thanked Robert McNaughton, Celia Stevens and Sue Deedigan. Cllr Thorn commented on a successful ECO Fest held during November 2021 and the Group were considering the next event to be for young people.

Cllr Trotman commented on the detail of two Section 106 meetings held during December 2021 and January 2022 and the notes of these meetings are attached to the minutes of this meeting as an appendix.   

To receive an update from Diane Gooch.

The Area Board received an update from Diane Gooch on the following matters:

·       Calne’s ‘Big Get Together’ being held on 14 May 2022 at the Town Hall, Calne.

·       The Reconnecting meeting was now limiting numbers attending to 40, with future events including a talk on the Calne Neighbourhood Plan, silent disco and further garden concerts at sheltered housing venues.

·       All volunteers were now DBS checked.

·       The Local Voice and Dementia Groups had been merged into one group.

To receive an update from Alison Ingham.

The Area Board received an update from Alison Ingham about Calne’s ‘Big Get Together’ on 14 May 2022, organised by Calne Health & Social Care Forum in association with Calne & Yatton Keynell Primary Care Network and Calne Area Board.

Alison explained that the event would bring together clubs and organisations to showcase activities to encourage local people (especially older / vulnerable adults and their families) to participate in, get involved with and expand their social life.

To receive an update from Danielle Blake.

There was no update available for this meeting.

To receive an update from Glenis Ansell.

There was no update available for this meeting.

To acknowledge a revised AQ Action Plan – Cllr Ian Thorn.

The Area Board received an update on the Calne Community Air Quality Group from Cllr Ian Thorn.

Cllr Thorn reported that a successful meeting was held on 17 January 2022, and the notes of this meeting were attached to the agenda pack. Cllr Thorn thanked the CEM for her involvement in the meeting. He confirmed that consultation had commenced on the draft Air Quality Strategic Planning Document. It was noted that air quality would be a priority on new developments. In addition, the Council would be consulting on the new Air Quality Action Plan, which includes measures designed to improve air quality in Calne.  

Area Board members commented on the improvements in air quality readings in Calne from 2015 to the present day and queried the reason for this. It was suggested the potential reasons could include the removal of Hill’s vehicles from the town centre and a reduction in car journeys during Covid over the last two years, although it was noted that there had been a notable increase in the number of delivery vans in the area during this time frame.

Resolved – To note a revised Calne Community Air Quality Action Plan.

The Area Board received a verbal update from Cllr Sam Pearce-Kearney about the latest meeting of the Calne Area Youth Forum held on 2 March 2022.

Cllr Pearce-Kearney commented on the discussions about thriving and surviving during the pandemic and the impact on Covid on the health and wellbeing of young people. The notes of the Forum contained a number of recommendations for the Area Board to consider and include in an amended action plan.

The Area Board members suggested that representatives of the Forum should be invited to a future Area Board meeting to discuss issues affecting them.

Resolved: To confirm the amendments/updates to the action plan detailed in the notes of the Calne Area Youth Forum and the Calne Area Community Action Plan listed at minute 50 above,

To determine nine applications for Community Area Grants:

And to note the arrangement of one area board initiative agreed under delegated decision:

The Area Board received a verbal update from the Community Engagement Manager in relation to the latest grant scheme budget position and how the current grant applications impacted the budget.

The Area Board then considered a number of applications for Community Area Grants, Youth funding and Health and Wellbeing funding.

Resolved:

1.    To award the following grants:

a.    FC Calne - £5,000.00 – towards new goals

b.    Compton Bassett Village Hall - £5,000.00 -  towards an additional new village playpark

c.    Calne Town Council - £2,909.37 – towards Youth outreach and safe space

d.    Calne Town Council - £3,840.00 – towards Calne Defibrillator Project – Phase II

e.    Calne Town Council - £430.00 – Facilitating of sessions

f.      Calne Town Council - £3,500.00 – towards E-bike secure storage and charging

g.    Councillor Initiative - £1,000.00 – towards Calne H & W and Older Peoples Voices facilitation & support

h.    Calne Rocket Pocket - £1,250 – towards Storage facilities and insurance

i.      Carers Support Wiltshire - £830.00 – towards Carers Café in Calne

2.    Area Board Initiative agreed under delegated powers:

a.    Calne Seniors Reconnecting Group - £1,440.00 – towards Reconnecting Group sessions, activities and refreshments

To consider recommendations arising from the CATG meeting held on 25 February 2022.

The Area Board received the notes of the Community Area Transport Group meeting held on 25 February 2022, and considered a number of recommendations arising from that meeting.

Resolved:

1.    To note the discussions and updates outlined in the report.

2.    To close the following issues from Priority List A: 5751 and 3-19-10

3.    To close the following other issues: 3-20-12, 5-21-5, 5-21-6, 3-21-5, 3-21-16

4.    To move issue 3-20-9 to the Priority A List

5.    To add the following to the Priority B list: 3-22-1, 3-21-13 and 3-21-9

Any other items of business which the Chairman agrees to consider as a matter of urgency.

There were no urgent items.

The next meeting of the Calne Area Board is scheduled for 17 May 2022 starting at 6.15pm with a 15 minute public network session.

The next meeting of the Calne Area Board is scheduled for 17 May 2022 starting at 6.30pm, with a 15 minute public network session from 6.15pm.