Agenda and draft minutes

The Democratic Services Officer to preside over the election of a Chairman for the forthcoming year.

Nominations for Chairman were sought.

 

It was;

 

Resolved:

 

That Councillor Robert Yuill was elected as Chairman for 2024/25.

To elect a Vice-Chairman for the forthcoming year.

Cllr Robert Yuill in the Chair

 

 

Nominations for Vice-Chairman were sought.

 

It was;

 

Resolved:

 

That Councillor Mark Verbinnen was elected as Vice-Chairman for 2024/25.

To receive any apologies for the meeting

Apologies for absence had been received from:

 

·       Netheravon Parish Council

 

To confirm the minutes of the meeting held on 29 February 2024.  

Resolved:

 

That the minutes of the meeting held on 29 February 2024 were agreed as a correct record and signed by the Chairman.

 

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

 

For clarity, Councillor Ian Blair-Pilling made a statement regarding funding items. Due to his recently allocated portfolio for Area Boards, he now also was a member of the Area Board Grant Evaluation Panel, where he had the role of deciding whether grants outside of the Area Board Funding Criteria could be considered at an Area Board.

 

Due to his Area Board portfolio and his position on the Area Board Grant Evaluation Panel, Cllr Blair-Pilling would not be taking part in the vote for any funding applications considered by the Stonehenge Area Board.

 

 

 

The Board is asked to note the following Information items:

 

·         Community First

·         Healthwatch Wiltshire

·         Update from BSW Together (Integrated Care System)

·         Wiltshire Age UK

·         Stonehenge and Avebury World Heritage Site: stonehengeandaveburywhs.org

·         Wiltshire Council Information Items:

o   Consultation on Statement of Licensing Policy.

o   Wiltshire Council Consultation Portal.

o   Local Nature Recovery Strategy Public Engagement.

o   Multiply – numeracy support for adults.

The Board noted the following Information items:

 

·       Community First

·       Healthwatch Wiltshire

·       Update from BSW Together (Integrated Care System)

·       Wiltshire Age UK

·       Stonehenge and Avebury World Heritage Site: https://www.stonehengeandaveburywhs.org/

·       Wiltshire Council Information Items:

1.     Consultation on Statement of Licensing Policy

2.     Wiltshire Council Consultation Portal - Keystone

3.     Local Nature Recovery Strategy Public Engagement.

4.     Multiply – numeracy support for adults.

Open floor session with updates from partners, parishes and free flow discussion.

 

Verbal Updates

To receive any verbal updates from representatives, including:

·       Wiltshire Police – Inspector Ricky Lee

·       Dorset and Wiltshire Fire and Rescue Service (DWFRS) – Warren Hathaway

·       Town and Parish Councils

 

 

The Chairman referred to the updates set out in the agenda and invited further updates from Town/Parish Councils and other Partners, including outside bodies.  It was noted that the preferred option was for written updates, to minimise time spent during the meeting.

 

Verbal updates

 

Wiltshire Police – Inspector Ricky Lee

In addition to the written report in the pack, Inspector Lee gave an update which included:

·       A new management scheme led by the Chief Constable had been rolled out.

·       The 101-call service was now answering within the timescales of government guidance times

·       A new police model was in operation with more officers on shift at one time.

·       The force remained under significant demand as a public service.

·       Work included managing the challenges of the developing Stonehenge tunnel.

·       A change in traffic movements due to the A360 diversion, but we have been advised that work was still on track for mid July.

·       A current scam involved courier fraud, where people purporting to be police officers or other officials were making contact with people to ask for information which they then used in a scam. People were urged to  be mindful when receiving messages they were not expecting when asked for personal or financial information.

 

Questions:

 

There had been an increase in extended stopovers by the travelling community around the community area lately.  Could the process for moving them on be sped up?

Answer: Unauthorised site use by the travelling community could be frustrating, with increased reports in criminality around these locations. However, there were limits to what was possible, the Police were as robust with the process of removal as was achievable. Target hardening was a successful method in prevention. 

 

There had been some local concerns regarding some new shops that only accepted cash and had only non-English speaking staff. Could the Police check those businesses to make sure there was nothing untoward going on in terms of trafficking etc.

Answer: We do regular engagement with the people trafficking units and carry out spot checks on sites where there was evidence of trafficking.

 

Cllr Devendran thanked Inspector Lee for the recent work on Amesbury car park which had effectively resolved an issue.

 

In other countries they had a secret hand signal which people could use if they were in danger due to trafficking, to alert others they need help. Was there a similar scheme in the UK?

Answer: I am not aware of any schemes. I will take that back.

 

At the last meeting I raised concerns regarding ASB towards volunteers and members of our youth groups. I want to thank you for your efforts, and we have seen positive results.

Answer: We are a small force in a large geographical county, we do our best to cover it all.

 

The report in the agenda provides links to data which covers part of our community area but not all of it.

Answer: Unfortunately, the community areas of Wiltshire Council do not align with the policing team  ...  view the full minutes text for item 17.

To receive a summary report from the Strategic Engagement and Partnership Manager (SEPM) on the work of the Area Board over the previous year.

Graeme Morrison, Strategic Engagement & Partnership Manager presented the Area Board End of Year Report.

 

The update included a summary of Area Board Investments through Grant funding and a quintile investment table.

 

As part of the Rural Youth Outreach project an outdoor activity event had taken place recently in Durrington which had been a real success with those involved.

 

Cllr Wright thanked Graeme Morrison and the team for their support in what had been achieved during his term as Chairman over the last 3 years, noting his confidence that the Board could continue to deliver increased visibility, more interaction with Parishes and support for communities through the Area Board Priorities.

 

The Chairman gave thanks to Graham Wright for his work as Chairman over the last 3 years and for his work in making the LHFIG more productive.

 

To confirm Area Board priorities for the year ahead and appoint lead councillors to those priorities.

Graeme Morrison, Strategic Engagement & Partnership Manager presented information gathered from the Joint Strategic Needs Assessment (JSNA).

 

The Area Board had held an Awards and Recognition evening to show thanks to individuals and groups in the community for their work. During the event attendees were invited to consider the JSNA data and contribute to the list of suggested priorities for 2024/25.

 

The new list of priorities which arose from that event were:

 

•         Youth Engagement

•         Environment

•         Improving the health and wellbeing of our community

•         Community Engagement

 

The Board then discussed appointing lead members to each priority, and after discussion, it was;

 

Resolved:

 

That Stonehenge Area Board approves the priority areas for 2024/25, with lead members as:

 

•         Youth Engagement – Cllr Mark Verbinnen

•         Environment – Cllr Kevin Daley

•         Improving the health and wellbeing of our community– Cllr Monica Devendran and Cllr Graham Wright

•         Community Engagement – Cllrs Graham Wright and Cllr Ian Blair-Pilling

To consider the Area Board Membership of Outside Bodies and Working Groups as detailed in the attached report.

The Board considered the report and it was;

 

Resolved:

 

The Area Board agreed to:

 

a.       Appoint Members as Lead representatives to Outside Bodies, any Non-Priority Working Groups and to the LHFIG, as set out at Appendix A;

b.       Note the Terms of Reference as set out in Appendix B.

To receive an update on youth activities and consider any applications for youth grants.

 

Remaining Budget:

 

Young People

£22,414

 

Young People Grants:

 

Ref/Link	Grant Details	Amount Requested
ABG1605	Army Welfare Service Community Support Larkhill, towards their Youth Project	£2,495.08
ABG1806	Buzz Action Foundation CIO, towards the Amesbury Youth Cafe	£5,000
ABG1807	Wiltshire Schools Athletics Association, towards kit	£1,250

 

Please see the grant report under agenda item 14 for further details.

The Board noted the Youth grant budget allocation for 2024/25 as £22,414.

 

Lead member for Youth, Cllr Mark Verbinnen gave an update which included:

 

• The first youth engagement event had been held in Durrington, with thanks to all involved.
• The next LYN meeting was due to be held on 18 July 2024 – in the Bulford Scout Group – any youth group or clubs were welcome to attend to take part in discussions..

 

Youth Grants:

 

Army Welfare Service Community Support Larkhill, Youth Project, requested £2495.08.

The Applicant spoke in support of the project.

 

Cllr Verbinnen moved the motion to award in full.

This was seconded by Cllr Yuill.

 

Resolved

Army Welfare Service Community Support Larkhill was awarded £2495.08 towards the youth project.

Reason – The application met the Community Area Grants Criteria 2024/25

 

Buzz Action Foundation CIO, Amesbury Youth Café, requested £5000

The Applicant spoke in support of the project, noting his disappointment that there had not been a LYN meeting in advance of the Area Board meeting to consider the applications on this occasion.

 

Questions:

 

The project appeared to be centrally focused on Amesbury, whereas the Stonehenge Community Area was much wider and included areas such as the Till Valley. Where was the youth offer for those areas?

 

How did the Board know whether the whole award would go towards the young people in the Stonehenge Community Area, when your provision of activities includes several other Community Areas?

 

Answer: The local school in Woodford benefitted from us in March.  The events listed were beneficial to the young people in Amesbury, and we took them to the events. None of the money awarded by this Board goes to projects in other community areas or parishes. The Landford youth club was paid for by Southern Wiltshire Area Board. I agree that the whole community area should be provided for and we do regularly provide activities around the community area.

 

The Board noted that most applications were one off or as start-up costs, the Area Board must consider how to best distribute its limited funding across the whole community area, to an array of applicants. It did not wish to keep awarding the same applicants year on year.

 

The Strategic Engagement and |Partnership Manager explained that the criteria did allow for applicants to apply in consecutive years, providing the criteria was met and that it was for the Area Board to decide how to allocate the funding in line with the Funding Criteria.

 

The Board confirmed that on this occasion, as this was the first meeting of the financial year, it would not be supporting the application for £5000 of the Youth budget, so to enable funding to be available for a wider range of projects throughout the rest of the year. 

 

Cllr Yuill moved the motion to refuse the application.

This was seconded by Cllr Daley.

 

Resolved

The application from Buzz Action Foundation CIO was Refused.

Reason – The Applicant had previously received funding for multiple projects and  ...  view the full minutes text for item 21.

To receive an update on the Health and Wellbeing group and consider any applications for Older and Vulnerable Adults grants.

 

Remaining Budgets:

 

Older & Vulnerable

£7,700

 

Older & Vulnerable Grants:

 

Ref/Link	Grant Details	Amount Requested
ABG1474	Bakehouse Mental Health and Wellbeing Support Group, towards the support group	£499
ABG1729	Wiltshire Digital Drive, towards an opportunity for volunteer from Amesbury	£4,275.84
ABG1817	Till Valley Day Centre towards running costs of the day centre	£1,905
ABG1823	Silver Salisbury Group, towards extending Silver Salisbury in the Stonehenge area	£1,000
ABG1790	Salisbury Plain Military Wives Choir, towards their 2024 music projects	£500

 

Please see the grant report under agenda item 14 for further details.

The Board noted the Health & Wellbeing Allocation for 2024/25 as £7,700.

 

Lead member for Health & Wellbeing, Cllr Monica Devendran then gave an update, main points included:

 

• A concert had been held in connection with Silver Salisbury at Antrobus

House with 80 attendees. Thanks were given to those that had helped with the event.

·       The Area Board had held an Awards and Recognition evening to show thanks to individuals and groups in the community for their work. The slides listing the names of those who received an award is attached to the minutes.

 

Older & Vulnerable Grants:

 

Bakehouse Mental Health and Wellbeing Support Group, towards the

support group, requested £499.

The Applicant spoke in support of the project.

 

Cllr Devendran moved the motion to award in full.

This was seconded by Cllr Wright.

 

Resolved

Bakehouse Mental Health and Wellbeing Support Group was awarded £499 towards the support group project.

Reason – The application met the Community Area Grants Criteria 2024/25

 

Wiltshire Digital Drive, Volunteer opportunity Amesbury, requested £4275.84

The Strategic Engagement and partnership Manager explained that the application did not meet the funding criteria and that the Applicant had been advised it would be withdrawn from consideration.

 

Resolved

The application from Digital Drive was Withdrawn

Reason – The application did not meet the Grants Criteria 2024/25

 

 

Till Valley Day Centre towards running costs of the day centre, requested £1905

The Applicant spoke in support of the project.

 

Cllr Devendran moved the motion to award in full.

This was seconded by Cllr Wright.

 

Resolved

Till Valley Day Centre was awarded £1905 towards running costs of the day centre.

Reason – The application met the Community Area Grants Criteria 2024/25

 

 

Silver Salisbury Group, towards extending Silver Salisbury in the Stonehenge area, requested £1000

The Applicant spoke in support of the project.

 

Cllr Devendran moved the motion to award in full.

This was seconded by Cllr Verbinnen.

 

Resolved

Silver Salisbury Group was awarded £1000 towards extending Silver Salisbury in the Stonehenge area.

Reason – The application met the Community Area Grants Criteria 2024/25

 

 

Salisbury Plain Military Wives Choir, towards their 2024 music projects, requested £500

The Applicant spoke in support of the project.

 

Cllr Devendran moved the motion to award in full.

This was seconded by Cllr Wright

 

Resolved

Salisbury Plain Military Wives Choir was awarded £500 towards 2024 music projects.

Reason – The application met the Community Area Grants Criteria 2024/25

 

To note the minutes and consider any recommendations arising from the last LHFIG meeting held on 17 April 2024, as set out in the attached report.

 

Recommendations (amount to be approved in bold text):

·       1-24-10 Shrewton London Road SID post - £500 (LHFIG £375, SPC £125)

 

Further information on the LHFIG process can be found here.

 

The Board considered the report and funding recommendations arising from the last LHFIG meeting held on 17 April 2024.

 

It was;

 

Resolved:

 

To approve the LHFIG funding recommendations to the following schemes:

 

·       1-24-10 Shrewton London Road SID post - £500

(LHFIG £375, SPC £125)

 

To determine the applications for Community Area Grant funding.

 

Remaining Budgets:

 

Community Area Grant

£24,831

 

Community Area Grants:

 

Ref/Link	Grant Details	Amount Requested
ABG1455	Wiltshire South Girlguiding County Headquarters, towards provision of camp kitchen linked with replacing worn and dangerous tarmac play area	£2,240
ABG1677	Shrewton Cricket Club, towards changing rooms	£5,000
ABG1702	Figgle Fest, towards flood lights	£1,584
ABG1551	Buzz Action Foundation CIO, towards Activities Marquee for Youth Camps and School Break Activities and Youth Clubs	£1,894.50
ABG1840	St Leonards Bulford Parent Teachers and Friends Association, towards their community library project	£5,000
ABG1835	Enford Recreation Ground and Village Hall, towards their Carbon and Energy Reduction Project	£1,781.28

 

Delegated Funding

The Board is asked to note any funding awards made under the Delegated Funding Process, by the Strategic Engagement & Partnership Manager, between meetings due to matters of urgency:

 

·       ABG1710, Fittleton Cum Haxton & Netheravon Newsletter Committee, £575 towards their newsletter.

The Board noted the Community Area Grant budget allocation for 2024/25 as £24,831. Applicants present were invited to give a brief summary of each project followed by any questions from the Board.

 

Cllr Mark Verbinnen introduced each grant application.

 

Community Area Grants:

 

Wiltshire South Girlguiding County Headquarters, Camp Kitchen & Tarmac play area, requested £2240

The Applicant spoke in support of the project.

 

Cllr Verbinnenmoved the motion to award in full.

This was seconded by Cllr Wright.

 

It was;

 

Resolved

Wiltshire South Girlguiding County Headquarters was awarded £2240 towards Camp Kitchen & Tarmac play area.

Reason – The application met the Community Area Grants Criteria 2024/25

 

Shrewton Cricket Club, Changing Rooms Project, requested £5000

The Applicant spoke in support of the project.

 

Cllr Verbinnenmoved the motion to award in full.

This was seconded by Cllr Daley.

 

It was;

 

Resolved

Shrewton Cricket Club was awarded £5000 towards Changing Rooms Project.

Reason – The application met the Community Area Grants Criteria 2024/25

 

 

Figgle Fest – Floodlights project requested £1584

The Applicant spoke in support of the project, to be held on 20 July 2024.

 

Cllr Verbinnenmoved the motion to award in full.

This was seconded by Cllr Daley.

 

It was;

 

 

Resolved

Figgle Fest was awarded £1584 towards Changing Rooms Project.

Reason – The application met the Community Area Grants Criteria 2024/25

 

Buzz Action Foundation CIO, Activities Marquee, requested £1894.50

The Applicant spoke in support of the project.

 

Cllr Verbinnenmoved the motion to award in full.

This was seconded by Cllr Yuill.

 

It was;

 

Resolved

Buzz Action Foundation CIO was awarded £1894.50 towards Activities Marquee.

Reason – The application met the Community Area Grants Criteria 2024/25

 

 

St Leonards Bulford Parent Teachers and Friends Association, Community library project, requested £5000

The Strategic Engagement and Partnership Manager explained that this application did not meet the Grants Criteria and that the applicant had been informed that it had been withdrawn from consideration.

 

Resolved

The application by St Leonards Bulford Parent Teachers and Friends Association was Withdrawn.

Reason – The application did not meet the Community Area Grants Criteria 2024/25

 

Enford Recreation Ground and Village Hall, a Carbon and Energy Reduction Project, requested £1781.28

The Applicant spoke in support of the project.

 

The applicant was asked whether they had tried to achieve a second quote for the works to establish a best price.

 

The Applicant explained that over years they had tried to get multiple quotes for various works and now had a dedicated person who had been historically well priced.

 

Cllr Wright moved the motion to award in full.

This was seconded by Cllr Daley.

 

The motion failed.

 

Cllr Verbinnen then moved the motion to award in full with the caveat that the Applicant make an attempt to secure a second quote for the works as a comparison.

 

This was seconded by Cllr Wright.

 

It was;

 

Resolved

Enford Recreation Ground and Village Hall was awarded £1781.28 towards a Carbon and Energy Reduction Project.

Reason – The application met the Community Area Grants Criteria 2024/25  ...  view the full minutes text for item 24.

Networking – 6- 6.30pm for future meetings.

The Chairman noted that for future meetings there would be a networking session between 6.00 – 6.30pm where people were welcome to come and discuss individual matters with Councillors.

 

Future Meeting Dates (6.30pm to 8.30pm):

 

·       26 September 2024 - Phoenix Hall, High St, Netheravon, Salisbury SP4 9PJ

·       28 November 2024 - Shrewton Village Hall and Recreation Ground, The Hollow, Shrewton, SP3 4JY

·       27 February 2025 – Location TBC