Agenda

To receive any apologies or substitutions for the meeting.

To approve and sign the Part I minutes of the Investment focused Committee meetings on 14 September 2023.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

To receive any announcements through the Chairman.

To review progress on any actions requested by the Committee in previous meetings.

To receive the minutes of the meeting of the Local Pension Board held on 10 August 2023. To review the summary of the recommendations made by the Board.

The Council welcomes contributions from members of the public.

Statements

If you would like to make a statement at this meeting on any item on this agenda, please register to do so at least 10 minutes prior to the meeting. Up to 3 speakers are permitted to speak for up to 3 minutes each on any agenda item. Please contact the officer named on the front of the agenda for any further clarification.

Questions

To receive any questions from members of the public or members of the Council received in accordance with the constitution.

Those wishing to ask questions are required to give notice of any such questions in writing to the officer named on the front of this agenda no later than 5pm on Thursday 28 September 2023 in order to be guaranteed of a written response. In order to receive a verbal response, questions must be submitted no later than 5pm on Monday 2 October 2023. Please contact the officer named on the front of this agenda for further advice. Questions may be asked without notice if the Chairman decides that the matter is urgent.

Details of any questions received will be circulated to Committee members prior to the meeting and made available at the meeting and on the Council’s website.

A report for the committee’s ongoing oversight of:

·       Scheme, Regulatory, Legal and Fund Update

·       Risk Register

·       Administration KPI update – 1 July 2023 to 31 August 2023

a)    Key business plan items – Aggregation Backlogs / i-Connect & Controls / Resourcing. Plus, presentation of a general business plan update. 

b)    Outsourcing updates

c)    Review of Annual Benefit Statement issuance

·       Audit update

a)    Audit update

b)    SWAP Audit 2022/23

c)    Training plan update 2023/24

Please note that this report and appendices will follow as an agenda supplement.

An update by the Investment and Accounting Team Lead concerning the operational accounting arrangements, to include budget monitoring.

Presentation by Hymans on Employer Covenants reviews and the process of managing new and ceasing scheme employers.

The Governance Manager will present an update requesting completion by members of their self-certification of MiFID II.

To review the work plan for the committee.

To determine the date of the next Committee meeting dates:

·       Investment focused meeting 23 November 2023

·       Administration focused meeting 14 December 2023

Any other items of business which, in the opinion of the Chairman, should be considered as a matter of urgency. Urgent items of a confidential nature may be considered under Part II of this agenda.

To consider passing the following resolution:

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the business specified in Item Numbers 16 – 21  because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in paragraphs 1 & 3 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Item(s) during consideration of which it is recommended that the public should be excluded because of the likelihood that exempt information would be disclosed

To approve and sign as a true and correct record the Part II (private) minutes of the previous meeting held on 14 September 2023.

A review of the last Local Pension Board minutes (10 August 2023).

The Head of Wiltshire Pension Fund will provide a verbal update on the development of a KPI Improvement Plan.

The Head of Wiltshire Pension Fund will present an update concerning the new Altair payroll system and the migration from SAP to Oracle. To include the SWAP audit report.

The Head of Wiltshire Pension Fund will present a report on a case of customer fraud which has occurred.

A verbal update on the report from officers summarising the ongoing Brunel governance arrangements.