Agenda and decisions

To receive any apologies for absence.

To confirm as a true and correct record and sign the minutes of the Cabinet meeting held on 8 October 2024.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

To receive any announcements from the Leader of the Council.

The Council welcomes contributions from members of the public.  

This meeting is open to the public, who may ask a question or make a statement. Questions may also be asked by Members of the Council.   

Questions must be submitted to committee@wiltshire.gov.uk by 12.00 noon on Wednesday 13 November 2024.  

Written notice of a wish to make a statement should also be provided wherever possible. 

To receive the report of the Chief Executive and Director – Finance and Procurement (S151 Officer).

Resolved:

Cabinet approves:

a)    A new reserve for £0.680m is requested to facilitate early support and adviser activity for schools and families in future years.

Cabinet notes:

b)    the current revenue budget is forecast to overspend by £0.861m by the end of the financial year.

c)    the current forecast savings delivery performance for the year.

d)    the forecast overspend on the HRA of £1.042m and the impact on the HRA reserve.

e)    The forecast overspend against Dedicated Schools Grant (DSG) budgets of £14.942m and the impact on the cumulative DSG deficit.

f)     The transfer from earmarked reserves;

i.               £0.121m from the Leisure reserve to fund Virtual Studios

ii.             £0.075m from Libraries reserve to fund Library pods and new windows

iii.            £0.050m for Q2 Enforcement Activity from the Business Plan Priority reserve

iv.            The use of £0.300m of earmarked reserves to enable Adults and Children’s Services to undertake a feasibility study of potential sites for accommodation

Reason for Decision:

To inform effective decision making and ensure sound financial management as part of the Councils overall control environment. To inform Cabinet on the forecast revenue financial position of the Council for the financial year 2024/25 as at quarter two (30 September 2024), including delivery of approved savings for the year

To receive the report of the Chief Executive and Director – Finance and Procurement (S151 Officer).

Resolved:

Cabinet is asked to approve:

a)    the virement from Early Years and Childcare (£0.021m) and Schools Maintenance and Modernisation (£0.004m) to support additional works required through Access and Inclusion;

b)    the virement of £0.109m from Fleet Vehicles to Waste to facilitate improved financial oversight of waste vehicle purchases;

c)    the removal of £1.370m grant funding from the HUG 2 programme as agreed with the Department of Energy Security and Net Zero (DESNZ);

d)    The grant income applied for and/or received as set out in Appendix C and Appendix D.

Cabinet is asked to note:

e)    The additional budgets added to the programme of £13.342m under Chief Finance Officer delegated powers;

f)     the removal of £1.370m budget under Chief Finance Officer delegated powers;

g)    the end of year 2023/24 budget adjustment of £0.077m;

h)    the budgets brought forward from future years into the 2024/25 programme totalling £4.886m under Chief Finance Officer delegated powers;

i)      the budgets reprogrammed from 2024/25 into future years totalling £16.301m under Chief Finance Officer delegated powers;

j)      Budget Movements between Schemes as detailed in Appendix A;

k)    the revised 2024/25 Capital Programme forecast as at quarter two of £226.355m;

l)      the capital spend as of 30 June 2024 of £67.931m

m)  the use of £0.300m of earmarked reserves to enable Adults and Children’s Services to undertake a feasibility study of potential sites for accommodation

Reason for Decision:

To inform effective decision making and ensure sound financial management as part of the Councils overall control environment.

To inform Cabinet on the financial position of the Council on the 2024/25 capital programme as at quarter two (30 September 2024).

To receive the report of the Chief Executive and Director – Finance and Procurement (S151 Officer).

Resolved:

Cabinet approves:

a)    the amendments to the Third Party Loans Policy (paragraphs 13-16 and Appendix 3).

Cabinet notes:

b)    that the contents of this report are in line with the Treasury Management Strategy 2024/25.

c)    the performance of the Council’s investments and borrowings against the parameters set out in the approved Treasury Management Strategy for 2024/25

Reason for Decision:

To give members an opportunity to consider the performance of the Council in the period to 30 September 2024 against the parameters set out in the approved Treasury Management Strategy for 2024/25.

To receive the report of the Chief Executive.

Cabinet notes and agrees:

1)    Performance against the selected measures mapped to the Council’s strategic priorities.

2)    The Strategic Risk Summary.

Reason for Decision:

To provide Cabinet with a quarterly update on measures used to monitor progress against the 10 missions laid out in Wiltshire Council’s Business Plan 2022-32.

To provide Cabinet with a quarterly update on the Council’s strategic risks and the current position of threats, and potential threats, the Council faces in delivering its services, responsibilities and ambitions.

      To receive the report of the Corporate Director Place.

Resolved:

That Cabinet:

1)    Endorses the draft Local Transport Plan (LTP4) 2025 – 2038;

2)    Authorises the Director of Highways and Transport, in consultation with the Cabinet Member for Transport and Assets, to formally consult on LTP4 for a period of at least 6 weeks;

3)    Delegates authority to the Director of Highways and Transport, in consultation with Director for Legal and Governance and the Cabinet Member for Transport and Assets, to make any necessary minor changes to the document before it is published for consultation in October 2024;

4)    Notes that following assessment of all feedback from the formal consultation a final draft of the LTP4 will be presented to Cabinet for adoption.

Reason for Decision:

To ensure the Council continues to make progress in updating LTP4, aligned to the Local Plan Review.

      To receive the report of the Corporate Director Place.

Resolved:

Cabinet approves:

1)    The adoption of a Three Stream recycling collection service during the next contract period, with Wiltshire residents to be provided with an additional recycling container to allow paper and cardboard to be kept separate from mixed dry recyclables and glass at the point of collection; and

2)    The delegation of the progression of options relating to the future Material Recovery Facility service to the Director for Environment in consultation with the Cabinet Member for Waste and Environment, in consultation with the Waste Transformation Programme Board.

Reasons for Decision:

The recommended future waste collection service design follows intensive work to model a range of potential options and compare their environmental and financial performance, and account for the provision of new statutory services to comply with requirements under the Environment Act 2021. The Three Stream recycling collection method (Option 2) delivers compelling financial and environmental performance outcomes and can be supported by existing infrastructure. The proposed future collection method also limits the direct impact on residents and provides an opportunity for a significant reduction in carbon emissions.

Any other items which the Leader agrees to consider as a matter of urgency.

This is to give further notice in accordance with paragraph 5 (4) and 5 (5) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 of the intention to take the following item in private.

To consider passing the following resolution:

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the business specified in Item Number 14 and 15 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in  paragraph 3 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Reason for taking item in private:

Paragraph 3 - information relating to the financial or business affairs of any particular person (including the authority holding that information).

      To receive the report of the Corporate Director Place.

      To receive the report of the Chief Executive.

Resolved:

That the proposals detailed in the Part II report be approved.

Reasons for Decision:

That the reasons for the decisions made detailed in the Part II report be noted.