Agenda and decisions

To receive any apologies for absence.

To confirm as a true and correct record and sign the minutes of the Cabinet meeting held on 4 March 2025.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee or Monitoring Officer.

To receive any announcements from the Leader of the Council.

The Council welcomes contributions from members of the public.

This meeting is open to the public, who may ask a question or make a statement. Questions may also be asked by Members of the Council. 

Questions must be submitted to committee@wiltshire.gov.uk by 12.00 noon on Tuesday 1 April 2025.

Written notice of a wish to make a statement should also be provided wherever possible.

      To receive a report of the Chief Executive.

Cllr Nick Holder, Cabinet Member for Highways, Street Scene and Flooding, presented the Part I report about the award of the Surface Dressing and Micro Asphalt Term Surfacing Contract.

Resolved:

To note the report and consider the proposal further in Part II of the meeting.

Reason for Decision:

The proposal contains exempt information as defined in paragraph 5 (4) and 5 (5) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 and the decision is to be made with the public and press excluded from the meeting.

Any other items which the Leader agrees to consider as a matter of urgency.

This is to give further notice in accordance with paragraph 5 (4) and 5 (5) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 of the intention to take the following item in private.

To consider passing the following resolution:

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the business specified in Item Number 9 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in  paragraph 3 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Reason for taking item in private:

Paragraph 3 - information relating to the financial or business affairs of any particular person (including the authority holding that information).

      To receive a report of the Chief Executive.

Cllr Nick Holder, Cabinet Member for Highways, Street Scene and Flooding, presented the Part I report about the award of the Surface Dressing and Micro Asphalt Term Surfacing Contract.

Cllr Holder explained that a procurement exercise has been undertaken for the new Contract with a commencement date of 1 June 2025. The Procurement of the new contract followed a single stage process, and two contractors had submitted tenders.

Resolved:

i.               The Surface Dressing and Micro Asphalt Term Surfacing Contract be awarded to Contractor A.

ii.             Cabinet authorises the Director of Highways and Transport, in consultation with the Corporate Director Place and Deputy Chief Executive and the Cabinet Member for Highways, Street Scene and Flooding, to satisfy themselves as to the details regarding the Contract, and then to take all necessary steps to enter into the new Highways Contract.

Reason for Decision:

i.               There is a need for a specialist contractor to deliver the Council’s surface dressing and micro asphalt services when the existing contract ends on 31 May 2025.

ii.              Following a procurement exercise in accordance with the ‘Open Procedure’ tenders were submitted by two companies.

iii.             The tenders were assessed in terms of price and quality, and the most advantageous tender has been identified and recommended for acceptance.

iv.            The procurement process has been carried out in accordance with the relevant regulations and Council procedures. The most advantageous tender for the Council, taking into account quality commitments and price, should be accepted in accordance with the procurement procedures.

There are processes in place to monitor the performance of the successful contractor, and for incentivising performance by the potential award of extensions to the contract for up to an additional five years.