Agenda and draft minutes

Apologies were received from Cllr Scott substituted by Cllr Wheeler and Cllr Sturgis substituted by Cllr Seed.

Note: Vice-Chairman, Cllr Jon Thomson, was in the chair.

To confirm and sign as a correct record the minutes of the Cabinet (Capital Assets) Committee meeting held on 19 May 2015, previously circulated.

The minutes of the previous meeting, held on the 15 May 2015, were

presented.

Resolved

To approve as a correct record and sign the minutes of the meeting held

on 15 May 2015.

There were no leaders announcements.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

The Council welcomes contributions from members of the public. This meeting is open to the public, who may ask a question or make a statement. Questions can also be asked by members of the Council. Written notice of questions or statements should be given to Will Oulton of Democratic Services by 12.00 noon on Thursday 16 July 2015. Anyone wishing to ask a question or make a statement should contact the officer named above.

It was noted that no requests for public participation had been received.

 Report by Dr Carlton Brand, Corporate Director.

Cllr Fleur de Rhé-Philipe, Cabinet Member for Economic Development, Skills and Strategic Transport, presented the report which sought permission from the Cabinet Capital Assets Committee to forward fund, through Wiltshire Council resources, the further development work required on a number of Growth Deal projects. It was noted that these costs would be capitalised and recovered through the Local Growth Fund allocations secured for each project.

Resolved

1.    To approve forward funding to move to full business case, will be capitalised and will be refunded once the projects complete;

2.    To agree to cash flow the development costs for Growth Deal projects in the Wiltshire Council geography (recoverable from the allocated Local Growth Funds during delivery), to ensure that our Growth Deal is delivered to time, to cost and to quality.

3.    To delegate authority to the Section 151 Officer in conjunction with the Leader of the Council and the Associate Director for Economic Development and Planning, to resource the upfront development costs for further business case development work on identified projects and to ensure that forward funding is cost neutral over the period of cash flow.

Reason for Decisions:

To ensure that projects proposed by Wiltshire Council as part of the Swindon and Wiltshire Growth Deal are sufficiently developed to enable efficient delivery to time, to cost and to quality.

Report by Dr Carlton Brand, Corporate Director.

In the absence of Cllr Sturgis, Cllr Dick Tonge, Cabinet Member for Finance, presented the report which outlined the phasing and process for the demolition of both East wing complex Trowbridge and the Bridge centre Chippenham; and sought authorisation to relocate existing services and groups currently occupying the buildings to alternative accommodation. In the course of the discussion it was clarified that Folk Festival property was currently kept at the Bridge Centre only.

Resolved

1.     To authorise the Head of Strategic Asset and Facilities Management to proceed with the demolition East Wing complex Phase One and treat it as a ‘cost of sale’.

2.     To authorise the Head of Strategic Asset and Facilities Management to proceed with the demolition of the Bridge Centre and treat as a ‘cost of sale’. Execute this demolition in line with option one- demolition and clearance.

3.     To authorise the Head of Strategic Asset and Facilities Management, in consultation with the Cabinet member for property to secure vacant possession of the Bridge centre site.

4.     To authorise the Head of Strategic Asset and Facilities Management to enter into negotiations with Chippenham Town Council and Chippenham BID to investigate options, at no cost to the council, to provide alternative parking arrangements on the Bridge Centre site once the building has been demolished, and that any recommendations arising be referred to the Cabinet member for Strategic Planning (strategic and development management), Property, Waste and Strategic Housing for consideration in consultation with the Corporate Director.

Reason for Decisions:

To support the ongoing rationalisation of the Council’s estate and prepare the

sites for sale.

Report by Dr Carlton Brand, Corporate Director.

In the absence of Cllr Sturgis, Cllr Dick Tonge, Cabinet Member for Finance, presented the report which provide an update to members on the disposal of assets between 2009/2010 and 2015; asked the Committee to ratify the current disposals list and sought authorisation for additional assets to be declared surplus and added to these to disposals list.

Resolved

1.     To note progress on the disposal of land and property to date;

2.     To ratify the disposal list as set out in appendix 1; and

3.     To declare the additional sites surplus as set out in appendix 2.

Reason for Decisions:

To authorise the disposal of assets in order to support the Medium Term Financial Plan (MTFP) and delivery of the councils business plan.

There were no urgent items.

This is to give further notice in accordance with paragraph 5 (4) and 5 (5) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 of the intention to take the following item in private.

To consider passing the following resolution:

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the business specified in Item Number 11 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in  paragraph 3 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Reason for taking item in private:

Paragraph 3 - information relating to the financial or business affairs of any particular person (including the authority holding that information).

Resolved

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following items of business because it is likely that if members of the public were present there would disclosure to them of exempt information as defined in paragraph 3 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Reason for taking the item in private:

Paragraph 3 – information relating to the financial information or business affairs of any particular person (including the authority holding that information)

No representations were received as to why this item should not be held in private.

Report by Dr Carlton Brand, Corporate Director.

The appendices were considered as part of the decision in Part One of the meeting.