Grant Applications for Melksham on 05/06/2013

ID	Grant Type	Project Title	Applicant	Amount Required
91	Community Area Grant	Jubilee Wood Scout Camp Site and Community Youth Activity Centre	Wiltshire West District Scout Association	£500
73	Community Area Grant	Great Hinton Memorial Hall Improvements	Great Hinton Memorial Hall	£875
78	Community Area Grant	Disabled football PA facility's	AFCMELKSHAM DISABLED FOOTBALL CLUB	£500
99	Community Area Grant	Gazebos for Extended Services	Extended Services (Melksham Area)	£250

ID

Grant Type

Project Title

Applicant

Amount Required

91

Community Area Grant

Jubilee Wood Scout Camp Site and Community Youth Activity Centre

Wiltshire West District Scout Association

£500

Submitted: 12/05/2013 15:56:59

ID: 91

Current Status: Application Appraisal

To be considered at this meeting:
05/06/2013 Melksham

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£0 - £500

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
Jubilee Wood Scout Camp Site and Community Youth Activity Centre

6. Project summary:
Having purchased a field at West Ashton we are making good progress in developing this into a Scout Camp Site and Youth Activity Centre open to Scouts, Guides and organised youth groups nationwide and to local community groups. Having planted over 6200 trees to form a new Jubilee Wood and installed essential infrastructure, we now need items of maintenance equipment and a secure store to keep them in and also need to improve accessibility, particularly for the disabled.

7. Which Area Board are you applying to?
Melksham

Electoral Division
Summerham and Seend

8. What is the Post Code of where the project is taking place?
BA14 6DF

9. Please tell us which theme(s) your project supports:
Children & Young People
Countryside, environment and nature
Health, lifestyle and wellbeing
Inclusion, diversity and community spirit
Safer communities
Sport, play and recreation

If Other (please specify)

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
03/2012

Total Income:
£42342

Total Expenditure:
£17252

Surplus/Deficit for the year:
£41951

Free reserves currently held:
(money not committed to other projects/operating costs)
£1618

Why can't you fund this project from your reserves:
Our existing project commitments leave us with only about £1800 to complete all the necessary work to allow us to open the facility in October 2013. We are conducting fund raising and making grant applications for this. In addition to this basic project, we have new requirements associated with the need to maintain these facilities, the woodland and the open areas and to improve accessibility for the disabled.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost		£5000
Total required from Area Board		£500
Expenditure (Itemised expenditure)	£	Income (Itemised income)	Tick if income confirmed	£
Secure Store	2500	Trowbridge Area Board		1500
Disabled Access (paths to toilets and from car park to the Interpretation Centre	1000	Trowbridge Town Council		2000
Mower	1500	Bradford Area Board		500
		Project Funds	yes	500
Total	£5000			£4500

11. Have you or do you intend to apply for a grant from another area board within this financial year?
Yes

12. If so, which Area Boards?
Bradford on Avon
Trowbridge

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
Our 800 young members in West Wilts, of whom 210 plus 40 adult volunteers are from the Melksham Area plus Guides, local youth groups and the local community will benefit. Save for the 105 pupils at West Ashton School, we do not yet know how many community users will take advantage of the opportunity to use the site, but we are already enjoying a high level of engagement as young people and the local community have helped with tree planting etc. This project is about encouraging young people to get the best out of life and to enjoy their childhood in the great outdoors. Links to local priorities are: Economy: Increasing skill levels: We believe that young people develop most when they are 'learning by doing,' are given responsibility, work in teams, take acceptable risks and think for themselves. The leadership and team working skills that young members acquire, together with the self confidence that the training engenders helps to provide them with the skills that future generations of leaders and of our national workforce will need in order to make planned economic growth become a reality. Addressing Anti-social behaviour: We encourage our members to understand the consequences of their actions, and aim to help build the strength of character necessary to resist pressures to join anti-social behaviour. Sport and Active Leisure: Our project is all about getting away from the TV and computer and enjoying an active, fulfilling life-style Environment and the Countryside: we foster understanding of how communities and individuals need to integrate with the countryside and how the actions and behaviours of young and old alike impact on the environment. The aim is to create a safe, self-sustaining environment in which the trees, the flora and the wildlife can flourish alongside and integrated with citizenship training. Education & Lifelong Learning; Improving chances for children. To improve young people’s outcomes and outlook on life, it is vital that the cycle of dependency on benefits is broken and young people aspire to a career or work life. Scouting promotes the development of young people in achieving their full potential. Health & Social Care; Improving Life Styles: Increasing levels of obesity and low fitness in young people is a matter of national concern. We encourage and foster a healthy life style based upon healthy eating, hygiene, exercise and outdoor pursuit. The camp site will enable these important life-skills to be reinforced by means of day visits and over-night camping where young members will, for example, plan their menus, buy their provisions and cook for themselves. Crime & Community Safety: our training helps young people to find the strength of character to make the right choices and helps give them the maturity to resist pressures to take a part in activities such as drug dealing and gang cultures. Many church leaders, members of the police force and social workers value the contribution that scouting makes towards achieving better, safer communities. Community: As well as being used by Scouts and Guides from outside the District, we are committed to making the site available for use by other groups, who need not necessarily be youth groups, and to schools etc. We envisage making the facility available for use by schools and youth and other groups for a variety of social, educational and sports activities. Our long-term aim is that the site will become some form of hub for youth outdoor activity, helping young people to appreciate the importance of conservation and how to enjoy the countryside in a responsible manner. We try to foster understanding of why individuals should contribute to the well-being of the community of which they are part and the benefits that they and the community at large will derive from this. We hope that by adulthood our young members will have a keen understanding of the needs of their community and be willing and able to contribute to the life of the community and to strengthen the voluntary sector in years to come.

14. How will you monitor this?
In this project success is about people. It is the delivery of the benefits described above – better quality of life, encouraging young people to get the best out of life and to enjoy their childhood in the great outdoors. We are confident that the facilities and the environment that we will create will deliver success. We will measure it through: - The numbers that use the site - Customer satisfaction surveys with users and leaders - Routine monitoring and reporting by the Management Committee to the District Executive Committee

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
We will charge modest fees from groups using the site and have been awarded a Forestry Commission woodland maintenance grant of £680 per annum to help towards maintenance and replacement of the 6200 trees that we have planted

16. Is there anything else you think we should know about the project?
Excluding items listed in this application and volunteer labour, our latest estimate for completion of the site is £193,500. We have so far raised £188,500 (This is made up of Grants from Charitable bodies and Local Authorities - £152,600, Donations from individual well-wishers and local fund raising - £4,900, Contribution from own reserves - £10,000, Forestry Commission woodland creation grant - £21,000) We have spent £175,800 and are contractually committed to a further £11,000. This leaves us with a cash balance of £1700 and so need to raise a further £5000, which we will do by applying for further grants and local fundraising

17. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):
yes I will make available on request evidence of ownership of buildings/land
yes I will make available on request the relevant planning permission for the project.
yes I will make available on request any other form of licence or approval for this project has been received prior to submission of this grant application.

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

73

Community Area Grant

Great Hinton Memorial Hall Improvements

Great Hinton Memorial Hall

£875

Submitted: 02/05/2013 21:37:15

ID: 73

Current Status: Application Appraisal

To be considered at this meeting:
05/06/2013 Melksham

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£501 - £5000

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
Great Hinton Memorial Hall Improvements

6. Project summary:
We need to improve the hot water system supplying the kitchen sinks and and hand basins in three toilets. The immersion tank holds 85 litres which takes an hour to reach working temperature and consequently there is no hot water immediately available to users of the kitchen or for personal hygiene. It is costly and inefficient to heat such a quantity of water and it has been recommended that we install an unvented system to give a hot water feed at mains pressure from a 15 litre tank which after taking 10 minutes to come to working temperature will provide hot water on demand.

7. Which Area Board are you applying to?
Melksham

Electoral Division
Summerham and Seend

8. What is the Post Code of where the project is taking place?
BA14 6BY

9. Please tell us which theme(s) your project supports:
Children & Young People
Arts, crafts and culture
Health, lifestyle and wellbeing
Inclusion, diversity and community spirit
Sport, play and recreation

If Other (please specify)

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
03/2013

Total Income:
£2120

Total Expenditure:
£1826

Surplus/Deficit for the year:
£294

Free reserves currently held:
(money not committed to other projects/operating costs)
£4240

Why can't you fund this project from your reserves:
The historic location of the old hall on which the new hall was built in 2000 does not provide any space for parking so use of the hall is entirely by villagers and village groups. Consequently our annual income from its hire is very small at £1280 and expenditure on overheads is only covered by the 120 subscriptions to the 100 Club which gives a net income of £840. Using £875 from our reserves towards 50% of the cost will leave £3400 which is a prudent balance to have in hand for on going maintenance and unexpected repairs.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost		£1750
Total required from Area Board		£875
Expenditure (Itemised expenditure)	£	Income (Itemised income)	Tick if income confirmed	£
Hot water system	1750	Own funds	yes	875
Total	£1750			£875

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?
Melksham

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
All hall users will benefit from the improvement to the hot water system which will provide a more hygienic environment in the kitchen and toilets. Regular users are the Art Club, Short Mat Bowls Club, Lunch Club, Ladies Club, Parish Council, and the newly formed Village Youth Club. Villagers also hire it for private events and children's parties. With the reduction in the heating costs from the greater efficiency of the system which will include automatic cut off timer switches we will be able to reduce the consumption of electricity and keep down the hire charges.

14. How will you monitor this?
From feedback from all the user groups and the quarterly electricity meter reading.

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
One off capital cost - no running costs required.

16. Is there anything else you think we should know about the project?

17. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):
yes I will make available on request evidence of ownership of buildings/land

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

78

Community Area Grant

Disabled football PA facility's

AFCMELKSHAM DISABLED FOOTBALL CLUB

£500

Submitted: 07/05/2013 13:50:05

ID: 78

Current Status: Application Appraisal

To be considered at this meeting:
05/06/2013 Melksham

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£0 - £500

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
Disabled football PA facility's

6. Project summary:
Having had massive success from young disabled community we have established coaches, and an under 16 team but over expectations the response required us to establish an Adult team .We now have links across Wiltshire and Dorset with like AfcMelksham disabled Now we are establishing links,with Disabled teams across Wiltshire and Dorset we would like to host mini tournaments at our soon to be built New facility at Lancaster Road Bowerhill Melksham.This will allow us to run mini games ,similar to the recent one held for Melksham Area Board Cup last month. We await the new build at Christie Miller . The £500 will provide us the means of managing tournaments across open field site. Quote PA to follow separate email with hyperlink

7. Which Area Board are you applying to?
Melksham

Electoral Division
Melksham South

8. What is the Post Code of where the project is taking place?
SN126FN

9. Please tell us which theme(s) your project supports:
Children & Young People
Sport, play and recreation
Other

If Other (please specify)
DISABLED MANY TYPES

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
05/2013

Total Income:
£4800

Total Expenditure:
£4100

Surplus/Deficit for the year:
£700

Free reserves currently held:
(money not committed to other projects/operating costs)
£100

Why can't you fund this project from your reserves:
Sept onwards funds expended

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost		£500
Total required from Area Board		£500
Expenditure (Itemised expenditure)	£	Income (Itemised income)	Tick if income confirmed	£
PASystem	£500	0
		0
		0
		0
		0
		0
		0
Total	£0			£0

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?
Melksham

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
UP TO 60 disabled people plus the parents ,carers who can enjoy a number of fun events being able to relax and mix with other teams parents in a safe environment .Often they feel they stand out at social events and thus are more protective than most.These events will bring fun and smiles to many.

14. How will you monitor this?
Receipt will be held

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
Melksham without Parish will hold as Inventory item

16. Is there anything else you think we should know about the project?
Na (but will be housed in New FOUR changing room disabled friendly facility ,planning permission and funding approved awaiting start of build ).

17. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):
yes I will make available on request evidence of ownership of buildings/land
yes I will make available on request the relevant planning permission for the project.
yes I will make available on request any other form of licence or approval for this project has been received prior to submission of this grant application.

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.

99

Community Area Grant

Gazebos for Extended Services

Extended Services (Melksham Area)

£250

Submitted: 15/05/2013 12:36:17

ID: 99

Current Status: Application Appraisal

To be considered at this meeting:
05/06/2013 Melksham

1. Which type of grant are you applying for?
Community Area Grant

2. Amount of funding required?
£0 - £500

3. Are you applying on behalf of a Parish Council?
No

4. If yes, please state why this project cannot be funded from the Parish Precept

5. Project title?
Gazebos for Extended Services

6. Project summary:
Extended Services (Melksham Area) need the use of two gazebos for use at outdoor events. We would also like to make these available as a resource for other organsisations working with children and young people such as Melksham YAG (Youth Advisory Group.

7. Which Area Board are you applying to?
Melksham

Electoral Division
Melksham Central

8. What is the Post Code of where the project is taking place?
SN12 7NG

9. Please tell us which theme(s) your project supports:
Children & Young People
Inclusion, diversity and community spirit
Sport, play and recreation

If Other (please specify)

10. Finance:

10a. Your Organisation's Finance:

Your latest accounts:
12/2012

Total Income:
£17,759.00

Total Expenditure:
£19,137.55

Surplus/Deficit for the year:
£-1378.55

Free reserves currently held:
(money not committed to other projects/operating costs)
£70,000.00

Why can't you fund this project from your reserves:
All reserves are earmarked for projects and core funding.

We are a small community group and do not have annual accounts or it is our first year:  

10b. Project Finance:

Total Project cost		£250
Total required from Area Board		£250
Expenditure (Itemised expenditure)	£	Income (Itemised income)	Tick if income confirmed	£
Gazebos	250
Total	£250			£0

11. Have you or do you intend to apply for a grant from another area board within this financial year?
No

12. If so, which Area Boards?
Melksham

13. Please tell us WHO will benefit and HOW they will benefit from your project benefit your local community?
Extended Services (Melksham Area) supports children, young people and their families in the Melksham Community Area. We provide counselling services for young people, story sacks for primary school children, books for the Bereavement Resource Hub, we are working with Integrated Youth Service with NEETS, with schools on narrowing the attainment gap, we work with the Melksham Area Board with the young people's participatory budget, we reward children and young people with certificates, awards and shields at the annual Young People's Awards. Melksham's Extended Services relies on fundraising and grants to continue their work. The purchase of these gazebos will allow the charity to undertake more outdoor events and provide cover in the event of inclement weather. We view these as being a resource that could be available for any organisation in the Melksham Community Area that works with children and young people.

14. How will you monitor this?
We will monitor the usage of the gazebos by both the charity and any external organisation who request to use them.

15. If your project will continue after the Wiltshire Council funding runs out, how will you continue to fund it?
The gazebos should have a life span of approximately 10 years, we will invite (but not require) organisations who borrow them to make a small donation towards a fund to replace them when they wear out.

16. Is there anything else you think we should know about the project?
N/A

17. DECLARATION

Supporting information - Please confirm that the following documents will be available to inspect upon request:

Quotes:
yes I will make available on request 1 quote for individual project costs over £500 & 2 quotes for project costs over £1000 (Individual project costs are listed in the expenditure section above)

Accounts:
yes I will make available on request the organisation's latest accounts

Constitution:
yes I will make available on request the organisation's Constitution/Terms of Reference etc.

Policies and procedures:
yes I will make available on request the necessary and relevant policies and procedures such as Child Protection, Safeguarding Adults, Public Liability Insurance, Access audit, Health & Safety and Environmental assessments.

Other supporting information (Tick where appropriate, for some project these will not be applicable):

And finally...
yes The information on this form is correct, that any award received will be spent on the activities specified.