Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
To suspend until further notice all group
activities delivered in Wiltshire Council libraries.
This decision would in other circumstances be
taken by Cabinet or the relevant Cabinet Member. However, in
circumstances where Cabinet or the relevant Cabinet Member is
unable to meet to expedite its functions in a timely manner during
the COVID-19 pandemic, this decision is being taken in accordance
with the power referred to in paragraph 1 above in consultation
with Chief Executive Officers, other Directors and the relevant
Cabinet Member. This decision will be reported to the next meeting
of Cabinet.
The background to this decision is the COVID-19 pandemic. Pertinent
to this decision is the impact of the advice from government on
self-isolation and social distancing; and, in turn, the impact of
these measures on participants, including staff (paid and
voluntary). A large number of library volunteers are aged over 70
or have underlying health conditions and are required to
self-isolate.
The national picture and decisions that local partners and
stakeholders are already making is limiting our ability to continue
delivery. Volunteers, staff and participants are querying whether
activities should still be taking place and many are inevitably
practicing self-isolation and social distancing themselves.
We will work closely with our teams on the ground, Communications,
and partner organisations and customers to ensure the closedown
plan is both coordinated and effectively communicated to all. We
will put in place measures to move from face to face reading
sessions and rhyme times to running these virtually and shared on
social media.
I confirm that in making this decision I have considered the
following in line with Wiltshire Council’s
Constitution:
Key decision requirements: Yes
Views of relevant cabinet member(s), committee chairman, area
board(s): Yes
Consultation with local members (as appropriate): N/A
Consideration of the area boards and delegated decision checklist
for officers on the issue of when and how to involve local
councillors and area boards in decisions about local services: N/A
– this decision applies county wide
Implication of any council policy, initiative, strategy or
procedure:N/A
Consultation in accordance with the council’s consultation
strategy: Consultation with the public was not possible in light of
the urgency of the decision.
Range of options available: Yes
Staffing, financial and legal implications: Yes - Redeployment of
staff will be explored.
Evidence of due regard having been given to the Public Sector
Equality Duty,
Risk assessment: Yes - The risks of maintaining sessions is
considerable given public health implications, reduced
staffing/volunteers and suspension of activities by others. As soon
as we are able to deliver sessions in person again, we will.
Involvement of statutory officers and/or directors: All directors
had an opportunity to comment following the gold meeting of 17
March where the potential need to suspend was discussed.
Regional or national guidance from other bodies: The decision was
taken in light of national guidance from Public Health
England
The council’s constitution: Yes
This contract is suitable for execution under the e-signature
process: N/A
The other options considered were maintaining
the existing provision of activities. This was rejected as
impractical as well as being inconsistent with the advice from
government on social distancing.
Conflict of Interest: Not applicable
Background: Pursuant to paragraph 4 of Part 3 Section D, the Directors of Wiltshire Council are empowered to take all necessary decisions in cases of emergency. This decision is being enacted by Jess Gibbons, Director of Communities and Neighbourhood Services, using these powers in circumstances where the Director concerned believes that there is a risk of damage to property, a threat to the health or wellbeing of an individual and/or that the interests of the Council may be compromised if this decision is not otherwise taken.
Contact: Jessica Gibbons, Director - Neighbourhood and Community Services Director of Communities and Neighbourhood Services Email: jessica.gibbons@Wiltshire.gov.uk Tel: 01225 713177.
Publication date: 18/05/2020
Date of decision: 17/03/2020
Accompanying Documents: