Decision Maker: James Barrah (Director - Assets)
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
1.To provide an emergency food parcel service
to provide food for at least three days for vulnerable households
unable to source food themselves.
2.To establish a gross budget for this service of £30,000
subject to ongoing review of demand. This sum will be reduced by
the contributions by those able to pay and the local welfare
provision payments.
3.To agree that the charges of the food parcels will be £20
for standard food parcel for one person, £ 30 for two people
and up to £25 for a food parcel that caters for special
dietary requirements for one person.
4.To agree that charging for emergency food parcels will be
implemented in week commencing 6th April 2020
The widespread effects of the Covid-19 virus
mean that there are a number of vulnerable households who need to
self isolate and have not been able to source food or other
supplied from either friends and family or the voluntary and
community sector.
The Council is receiving lists from MHCLG of vulnerable individuals
(households) who have self identified as vulnerable and is
contacting them to determine whether they have food and support
they require. In addition, we will receive a list of all those
Wiltshire residents whom are shielding, and vulnerable households
will contact the Council’s wellbeing hub if they require food
or support. If the vulnerable household does not have food or
ability to source food via delivery from shops or supermarkets or
voluntary sector the Council is offering to provide an emergency
three-day food parcel for the household while a more sustainable
solution is put in place. The Council’s offer is emergency
assistance and is not intended to replace the food delivery service
offered by shops, supermarkets and the voluntary and community
sector.
It is proposed that the Council provides a basic three-day
emergency food parcel at a cost of £20 which will cater for a
person for at least three days and a three day food parcel costing
£25 for individuals who have special dietary requirements
such as gluten free, dairy free etc reflecting the additional costs
of such products. There will be no choice in the contents of the
parcels reflecting the fact that they are emergency provisions. The
charges reflect the costs of the food purchased and does not
include the Council’s costs in terms of staff time in
procurement, packing and delivery and all associated
overheads.
To date circa 300 food parcels have been delivered to vulnerable
households. Some of the food in those parcels has been provided by
food deliveries from MHCLG. However, the Council has been sourcing
the majority of food from wholesalers and supermarkets. The Council
is sourcing a sustainable procurement source through its corporate
procurement approach to control costs and supply.
It is recommended to establish a budget of £30,000 to cover
the gross costs of emergency food parcels. This will cover the
costs incurred to date in provision of food parcels and estimated
costs going forward. Initially the Council did not charge for
emergency food parcels due to urgency of providing food to
vulnerable people. Later, processes were set up to allow the hub to
take payments over the telephone or, refer to the local welfare
provision fund where families were not able to pay. The cost of the
initial food parcels will be in the region of £6,000 with an
estimated net total of £20,000. The default going forward
will be that the Council charges all those households who can
afford to pay the budget will need to provide for any bad debt that
is incurred. As the default payment method will be via credit or
debit card, bad debt will only materialise when the vulnerable
household or their friends and family are unable to pay via that
means and an invoice is sent instead. This budget is based on
maintaining the current level of demand of between 50-60 food
parcels a day, seven days a week and will need to be revised if
there is significant increase in demand.
If households are unable to pay for the emergency food parcel they
will be helped to make a local welfare assistance application and
if found to be eligible the costs of their food parcel will be met
by that budget.
The administration of the emergency food parcel service takes place
through the Council’s wellbeing hub. To date when food
parcels requests have been delivered there has not been a charge.
Setting up charging mechanism is taking place and should be in
place within week commencing 6th April.
I confirm that in making this decision I have considered the
following in line with Wiltshire Council’s
Constitution:
Key decision requirements:NA
Views of relevant cabinet member(s), committee chairman, area
board(s): Gold Meeting of 31.3.20 considered this policy.
Consideration of the area boards and delegated decision checklist
for officers on the issue of when and how to involve local
councillors and area boards in decisions about local
services:NA
Implication of any council policy, initiative, strategy or
procedure: This is a new service to meet the needs of vulnerable
households in emergency situation
Consultation in accordance with requirements and expectations of
consultation with the public:Relevant heads of service and
directors have been consulted
Range of options available:Given the unprecedented circumstances
this is considered to be the appropriate option at this time.
Others are examined below.
Staffing, financial and legal implications:Finance were fully
consulted in the decision making process
Risk assessment: The risk of not providing emergency food to
vulnerable households and the financial risks to the Council are
mitigated by this proposal.
Involvement of statutory officers and/or directors: yes
Regional or national guidance from other bodies:Limited regional
and national advice available although similar approached are being
adopted by other LA
The council’s constitution: yes
This contract is suitable for execution under the e-signature
process: NA
Not provide emergency food for vulnerable
households who are self isolating. Although supermarkets and
voluntary sector do provide shopping services it is too great a
risk to rely on those offers when demand is high in the current
unprecedented time. It is for that reason this approach is not
recommended.
Not to charge for emergency food parcels. The majority of
vulnerable households requiring emergency food have the means to
pay but are just unable to access food. If current demand continues
at an average of 50 households a day seven days a week for the next
26 weeks that would be a cost to the Council of £180,000.
This does not factor in costs of administration and delivery. So as
to avoid placing the costs of the emergency food parcels on the
other Council tax payers in Wiltshire this approach is not
recommended.
Conflict of Interest: Not applicable
Background: By power given to me pursuant to paragraph 1 of Part 3 Section D2 of Wiltshire Council’s Constitution Scheme of Delegation to Officers (as last updated in February 2016) adopted by the Council at its meeting on 9th November 2010 or any subsequent successor constitution, I am authorised to make the above decision.
Contact: Simon Hendey, Director - Assets and Commercial Development Email: simon.hendey@wiltshire.gov.uk Tel: 01225 713599.
Publication date: 02/06/2020
Date of decision: 07/04/2020
Accompanying Documents: