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Agenda and minutes

Venue: Council Chamber - County Hall, Bythesea Road, Trowbridge, BA14 8JN. View directions

Contact: Stuart Figini  01225 718221, Email: stuart.figini@wiltshire.gov.uk

Media

Items
No. Item

49.

Apologies

To receive details of any apologies or substitutions for the meeting.

Additional documents:

Minutes:

There were no apologies for absence received.

 

50.

Minutes of the Previous Meeting

To approve and sign the minutes of the meeting held on 16 November 2021.

Supporting documents:

Minutes:

The minutes of the previous meeting held on 16 November 2021 were considered, and it was:

 

Resolved

 

The Committee approved and signed the minutes of the previous meeting held on 16 November 2021 as a true and correct record.

 

51.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Additional documents:

Minutes:

There were no declarations of interest.

 

52.

Chairman's Announcements

To receive any announcements through the Chair.

Additional documents:

Minutes:

The Chairman thanked all officers involved for their hard work and effort in producing the Draft Business Plan 2022-23 and Budget 2022-23.

 

53.

Public Participation

The Council welcomes contributions from members of the public.

 

Statements

If you would like to make a statement at this meeting on any item on this agenda, please register to do so at least 10 minutes prior to the meeting. Up to 3 speakers are permitted to speak for up to 3 minutes each on any agenda item. Please contact the officer named on the front of the agenda for any further clarification.

 

Questions

To receive any questions from members of the public or members of the Council received in accordance with the constitution.

 

Those wishing to ask questions are required to give notice of any such questions in writing to the officer named on the front of this agenda no later than 5pm on 18 January 2022 in order to be guaranteed of a written response. In order to receive a verbal response questions must be submitted no later than 5pm on 20 January 2022. Please contact the officer named on the front of this agenda for further advice. Questions may be asked without notice if the Chairman decides that the matter is urgent.

 

Details of any questions received will be circulated to Committee members prior to the meeting and made available at the meeting and on the Council’s website.

 

Additional documents:

Minutes:

There were no statements or questions from the public or Councillors.

 

54.

Draft Business Plan 2022-2032

The Wiltshire Council draft Business Plan 2022 to 2032 is attached.

 

Supporting documents:

Minutes:

The draft Business Plan 2022-23 was presented by Cllr Richard Clewer, Leader of the Council, with support from Terence Herbert, Chief Executive and other members of the Executive and Corporate Leadership Team.

 

It was explained that an approach had been taken to enable the document to continue evolving over time to ensure it remained relevant and effective. The three main elements of the plan itself were briefly detailed, specifically: the mission and four guiding themes, the service delivery plans, and the metrics. The intention was to ensure all areas used data more effectively and coherently to provide as much value as needed across the council. It was clarified that the individual service delivery plans had not been included as part of the document to ensure that the Business Plan itself was not over detailed, but would be available for review.

 

The Leader thanked all officers involved and emphasised the amount of work that had been undertaken to produce the document as it stood. The Chairman then invited the Select Committee Chairs to raise any questions or issues before opening up to wider discussion.

 

Cllr Jon Hubbard, Chairman of the Children’s Select Committee, clarified that members had had the opportunity to ask questions during the last meeting of the Children’s Select Committee on 19 January 2022. It was explained that Members felt that specific oversight over the development of the Business Plan in certain areas was needed as there had not yet been sight of the specific service delivery plans. Members were proposing to set up a scrutiny task group to examine the metrics and actions plans with the intention that this would become a standard task group to ensure any metrics related to Children’s Services were being met. The new approach towards the Business Plan was commended.

 

Cllr Jerry Kunkler, Chairman of the Environment Select Committee, asked a number of questions raised by his Committee, covering the following topics: renewable energy generation; monitoring and reduction of carbon emissions; increase of parking charges in market towns; railway stations; and the maintenance of the existing road network. Cllr Clewer clarified that a lot of the details and context would be set out in the service delivery plans and it was suggested that each Select Committee request the service delivery plans pertinent to their area. With regard to identifying, monitoring and reducing carbon emissions it was explained that Wiltshire Council were waiting for more guidance and policies from central Government to bolster the Council’s own policies and frameworks. When considering railway stations, it was clarified that the focus was primarily on finalising the delivery of Corsham and Devizes station projects before any further consideration into other areas could begin. However, it was also highlighted that there would also be a focus on promoting public transport more broadly.

 

Other questions raised sought more clarification regarding the reduction of carbon emissions and the lack of mention regarding wind power within the plan. Cllr Clewer emphasised that no changes to business regulations of bus schedules and  ...  view the full minutes text for item 54.

55.

Wiltshire Council Budget 2022/23

To consider the budget process report alongside the Budget 2022/23.

 

A report from the Financial Planning Task Group will follow.

 

The report from the Chief Executive, the Corporate Director Resources and Deputy Chief Executive (S151 Officer), and Director of Legal and Governance (Monitoring Officer) on the Council’s Budget for 2022/23 and Medium Term Financial Strategy 2022/23-2025/26 is attached.

 

Supporting documents:

Minutes:

The Wiltshire Council Budget 2022-23 was presented by Cllr Richard Clewer, Leader of the Council and Cabinet Member with responsibility for finance, with support from Andy Brown, Corporate Director for Resources and Deputy Chief Executive, along with Terence Herbert, Chief Executive, and other members of the Cabinet and Corporate Leadership Team.

 

The context behind the Budget was explained, with reference made to the extended resources and spending needed for the ongoing Covid-19 response, though it was stated that Wiltshire Council were in a better position that many authorities. Cllr Clewer stated that the Budget would continue to ensure that vital services to the residents, businesses and communities of Wiltshire would continue to be provided. The complications that arise with regard to the budget equalisation reserve were noted but it was explained that the Council were proposing to utilise the reserve for the 2024/25 financial year.

 

The Chairman, Cllr Graham Wright, then invited the Select Committee Chairs and others to ask any questions to the Leader and officers.

 

Full details of the matters raised in discussion by and with the Committee would be included in a report appended to the minutes. The report from the Financial Planning Task Group in consideration of the budget was also received and considered.

 

Topics raised included, but were not limited to, discussion around the cost of achieving a net zero carbon target, leisure funding across Wiltshire including the proposed leisure centre in Trowbridge, new charges for some waste item collection, responding to Ash Dieback, calculation and use of demographic data, the impact of inflation, procurement processes and support for people remaining at and being supported at home.

 

At the conclusion of discussion, it was:

 

Resolved

 

1.    To note the Draft Wiltshire Council budget for 2022-23 and Medium-Term Financial Strategy for 2022/23 to 2024/25 and to refer the comments of the Committee and the report of the Financial Planning Task Group to Cabinet and Full Council for consideration on 1 and 15 February 2022 respectively.

 

2.    To support ongoing scrutiny investigation of the budget, including the Financial Planning Task Group’s continued focus on monitoring delivery of the budget and the development of the budget for 2023-24.

 

56.

Financial Planning Task Group Update

To receive an update from the Financial Planning Task Group on activity not related to the annual budget.

 

Supporting documents:

Minutes:

A report on the ongoing work of the Financial Planning Task Group was presented by Cllr Pip Ridout, Chair of the Task Group.

 

The Chair invited members to ask any questions arising from the report. There being none, it was:

 

Resolved

 

To note the update on Financial Planning Task Group activity provided and thank its members for their work.

 

57.

Management Committee Task Groups

To receive updates on recent activity for any Task Groups established by the Committee.

 

Supporting documents:

Minutes:

The Chairman invited Cllr Richard Britton to provide an update on the work of the Joint Scrutiny Panel. Cllr Britton reiterated the concerns raised in the previous meeting of the Committee regarding the decision by the SWLEP to not release the information request and the subsequent impact on the Panel’s ability to fully scrutinise the project.

 

Cllr Jon Hubbard gave an update on the Evolve Programme Task Group established in the previous meeting of the Committee and confirmed that the Task Group had held their first meeting where they considered the outline of the programme. It was noted that although the programme was ambitious, members were confident.

 

Cllr Richard Clewer, Leader of the Council, was invited by the Chairman to provide an update on the progress of the Asset Transfer Policy Rapid Scrutiny Exercise. It was explained that the intention was for the topic to be discussed at a Parish Council event that had been postponed due to COVID-19 guidelines and that the Leader felt this was necessary before going forward. However, it was noted that there had been a meeting with Town Councils and their clerks, where the elements they thought should be in the Policy were discussed. Members questioned the continued delays and highlighted the role that scrutiny should play in the drafting and formation of the Policy.

 

The Committee also considered a request from Cllr Ashley O’Neill, Cabinet Members for Governance, IT, Broadband, Digital, Licensing, Staffing, Communities and Area Boards, to form a new Task Group to provide scrutiny input on a review into Area Board arrangements. Cllr O’Neill emphasised the importance on organising more informal community events/meetings to engage with as many people within that community as possible to help improve an Area Board’s effectiveness. It will also look to review the funding process, aligning local groups into Area Boards and considering if a universal approach can be taken for all Area Boards that also takes different local priorities into account, alongside other proposals which are in the process of being drafted.

 

The Chairman asked for members to indicate their willingness to serve on the Task Group, after which it was:

 

Resolved

 

1.    To note the update on the Task Group and Panel activity provided.

2.    To note the update on the planned review of the Asset Transfer Policy, and confirmation that Overview and Scrutiny will have the opportunity to comment on the new draft Policy prior to adoption.

3.    To establish an Area Boards Task Group with the terms of reference presented, and with final membership to be decided by the Chairman and Vice-Chairman following an open invitation to all non-executive members.

 

The following members volunteered to participate in the Area Boards Task Group:

 

·       Cllr Ruth Hopkinson

·       Cllr Jo Trigg

·       Cllr Iain Wallis

·       Cllr Bill Parks

·       Cllr Richard Britton

·       Cllr Tony Jackson

 


58.

Forward Work Programme

To receive updates from the Chairmen and Vice-Chairmen of the Select Committees in respect of the topics under scrutiny in their areas, including any recommendations for endorsement by the Management Committee.

 

Supporting documents:

Minutes:

The Committee considered the forward work programmes for each Select Committee, as well as updates from the Chairman for each Select Committee.

 

Resolved

 

To notes the updates on Select Committee activity and approve the Overview and Scrutiny Forward Work Programme.

 

59.

Date of Next Meeting

To confirm the date of the next meeting as 8 February 2022.

 

Additional documents:

Minutes:

The next meeting of the Overview and Scrutiny Management Committee was confirmed as 8 February 2022.

 

60.

Urgent Items

Any other items of business which the Chairman agrees to consider as a matter of urgency.

 

Additional documents:

Minutes:

There were no urgent items.

 

 

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