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Agenda and minutes

Venue: The Kennet Room - County Hall, Trowbridge BA14 8JN. View directions

Contact: Stuart Figini  Email: stuart.figini@wiltshire.gov.uk

Webcast: View the webcast (available for 6 months from broadcast date)

Items
No. Item

31.

Apologies

To receive any apologies or substitutions for the meeting.

Additional documents:

Minutes:

Apologies for absence were received from Cllr Clare Cape.

 

Cllr Cape was substituted by Cllr Brian Mathew.

 

32.

Minutes of the Previous Meeting

To approve and sign the minutes of the Environment Select Committee meeting held on 12 March 2019.

Supporting documents:

Minutes:

The minutes of the meeting held on 12 March 2019 were approved as an accurate record, subject to the inclusion of the following wording at minute 27:

 

·         Cllr Oldrieve asked if recent evidence from Denmark on Housing First would be included in the Homelessness Strategy’s Task Group’s work. As Chairman of the Task Group, Cllr Wright confirmed that this would be included in the Task Group’s work.

 

 

33.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Additional documents:

Minutes:

There were no declarations of interest.

34.

Chairman's Announcements

To receive the following announcements through the Chair:

 

·         Killed and Seriously Injured: Incidences

·         Public Transport Review Update

Supporting documents:

Minutes:

The Committee received the following Chairman’s announcements:

 

1.    Killed and Seriously Injured Incidences

 

The announcement provided an update on the killed and seriously injured incidences, following consideration of the Highways Annual Review of Service at the Environment Select Committee on 6 November 2018.

 

The Director for Highways and Environment responded to questions about motorbike and cyclist accident statistics. He confirmed that the figures relied upon information provided by Wiltshire Police, and the majority of accidents were the result of human error.

 

2.    Public Transport Review Update

 

The announcement provided an update on the Public Transport Review.  The Committee noted that the Department of Transport decided to conduct a consultation on Section 19 and 22 permits for not-for-profit passenger transport, and following this, new guidance was published by the Government on 15 March 2019.

 

The Head of Passenger Transport explained that a Judicial Review was currently taking place about the definition of ‘non-commercial’ within the Government guidance and in the interim period, whilst a decision is being considered, the Council would continue to issue permits.

 

Resolved:

 

1.    That the Director for Highways and Environment provide further statistical information in relation to the motorbike and cyclist accidents to a future meeting of the Committee.

 

2.    That the Head of Passenger Transport provide a statement from the Council outlining the latest position of the Public transport review, and that a full update be considered by the Committee at its meeting to be held on 18 June 2019.

 

  

35.

Public Participation

The Council welcomes contributions from members of the public.

 

Statements

If you would like to make a statement at this meeting on any item on this agenda, please register to do so at least 10 minutes prior to the meeting. Up to 3 speakers are permitted to speak for up to 3 minutes each on any agenda item. Please contact the officer named on the front of the agenda for any further clarification.

 

Questions

To receive any questions from members of the public or members of the Council received in accordance with the constitution.

 

Those wishing to ask questions are required to give notice of any such questions in writing to the officer named on the front of this agenda no later than 5pm on Friday 12 April 2019 in order to be guaranteed of a written response. In order to receive a verbal response questions must be submitted no later than 5pm on Tuesday 16 April 2019. Please contact the officer named on the front of this agenda for further advice. Questions may be asked without notice if the Chairman decides that the matter is urgent.

 

Details of any questions received will be circulated to Committee members prior to the meeting and made available at the meeting and on the Council’s website.

Additional documents:

Minutes:

There was no public participation.

36.

Award of the New Highways Term Consultancy Contract

To receive a written update on the progress of the awarding of the consultancy contract, in advance of its consideration by Cabinet on 11 June 2019.

 

Supporting documents:

Minutes:

The Committee received an update report on the current position regarding the award of a new Highways Term Consultancy Contract.

 

The Committee were informed that the current contract, which provides technical support and assistance to the Council for the provision of essential highway and related services, comes to an end on 30 November 2019. The update identified how the tender process and evaluation would be undertaken.

 

It was noted that the tender evaluation and moderation process was expected to be complete in June 2019, with a report being considered by Cabinet on 11 June 2019.  An update on the outcome of the tender assessment process would also be provided to this Committee once the assessment is complete.

 

Cllr Bridget Wayman, Cabinet Member for Highways, Transport and Waste and Director of Highways and Environment responded to questions about the quality of work undertaken during the current contract and the importance of reporting issues to the Council.

 

Resolved: To receive an update on the outcome of the tender assessment process at the next meeting of the Committee on 18 June 2019.   

37.

Waste Management

To receive a report on Waste Management.

 

As resolved at the Environment Select Committee held on 12 March 2019, the Cabinet Member for Highways, Transport and Waste and the Director for Waste and Environment to return to Committee with requested information on:

 

·         fly-tipping prosecutions

·         a date for when a proposed Waste Contracts Task Group could reconvene

·         e-mail address database

 

This item will be added to the agenda as a supplement.

Supporting documents:

Minutes:

The Committee considered the report of the Director of Waste and Environment which provided information about the actions taken in response to fly tipping during 2018/19 and addresses other issues arising from the Executive Response to the final report of the Waste Contracts Task Group provided by the Cabinet Member for Highways, Transport and Waste.

 

Cllr Bridget Wayman, Cabinet member for Highways, Transport and Waste and the Director for Waste and Environment, responded to a number of issues and comments from the Committee. In particular, the following issues and comments were raised:

 

·       The number of enforcement reports investigated compared to the number of prosecutions.

·       The number of fixed penalty notices issued.

·       The possibility of seizing vehicles used by fly-tippers.

·       The use of covert and overt surveillance and the regulation of covert surveillance under the Regulation of Investigatory Powers Act 2000.

·       The number of fly-tipping prosecutions to be included in the Town and Parish Council’s Newsletter.

 

The Cabinet member for Highways, Transport and Waste reported that the number of tipping incidents reported between April 2018 and March 2019 had reduced by about 10% compared to the previous year.  The Cabinet member confirmed that the Council would prosecute where evidence is available.

 

Resolved: To endorse the work that Waste are doing using covert surveillance to address the issue of fly-tipping in Wiltshire.

 

 

38.

Air Quality Strategy

As resolved at the Environment Select Committee on 6 November 2018, the Committee to consider the Council's 'Air Quality Strategy' ahead of Cabinet's consideration.

Supporting documents:

Minutes:

The Committee considered the report of the Director of Public Health and Public Protection seeking the views of the Committee on the draft Air Quality Strategy prior to public consultation and subsequent consideration by Cabinet.

 

Cllr Ben Anderson, Portfolio holder for Public Health and Public Protection introduced the report and explained that local authorities had a duty to monitor air quality within their areas having regard to national air quality objectives and standards and report this information to the Department for Environment, Food and Rural Affairs annually. The existing Wiltshire Air Quality Strategy needs to be refreshed as it was originally published in 2011. He explained that Wiltshire enjoyed good air quality in the vast majority of its towns and villages. However, there were currently eight Air Quality Management Areas in Wiltshire where traffic related pollution levels exceeded national standards. The areas included Bradford on Avon, Calne, Devizes, Marlborough, Salisbury (3) and Westbury.

 

The Committee noted that it was generally difficult to achieve improvements in air quality as they rely on individuals, businesses and communities changing their travel behaviour. Given this, the strategy recognised that improving areas of poor air quality can only be achieved by working collaboratively across the council, and with local communities and other relevant organisations and agencies.

 

Cllr Jerry Wickham, Cabinet Member for Adult Social Care, Public Health and Public Protection, and Cllr Ben Anderson, Portfolio Holder for Public Health and Public Protection responded to a number of issues and comments from the Committee.  In particular, the following issues and comments were raised:

 

·         Concern about the increase in Air Quality Management Areas from 4 to 8 over the last few years and the need to implement plans to see improvements in the air quality in those areas.

·         Details about local community action plans not specified in the Strategy document.

·         It was recognised that poor air quality across Wiltshire was due to standing traffic in towns.

·         The need for the Air Quality Strategy outcomes to be connected to the Transport Strategy.

·         Encourage the measurement and consideration of particulates below 2.5 in the Strategy.

·         The connection between the Air Quality Strategy and other Council Strategies.

·         Discussions required at a local level and encourage input from communities in measuring air quality to make it easier for the Council to respond.

·         Encourage lobbying for additional funds and monitoring of air quality in appropriate areas.

·         Lack of financial support from the Government to reduce the impact of diesel vehicles and accelerate the move to cleaner transport.

·         Difficulties of measuring down to 2.5micons to be included in the Strategy.

 

Cllr Oldrieve, seconded by Cllr Murry, moved that the Cabinet Member for Adult Social Care, Public Health and Public Protection and Portfolio Holder for Public Health and Public Protection to review the Strategy before submitting it to the Cabinet for approval and for the Strategy to include a response to Wiltshire’s air quality on a risk basis, as well as how the Council would specifically tackle the 8 Air Quality Management Areas.  ...  view the full minutes text for item 38.

39.

ECO Board: Annual Update

As resolved at the Environment Select Committee held on 26 June 2018, the Committee to receive an annual update from the ECO Board on their progress and future plans going forward. Additionally, as resolved at the Environment Select Committee held on 12 March 2019, the update report to include detail on actions that have taken place over the past 12 months.

Supporting documents:

Minutes:

The Committee considered the report of the Executive Director, Growth, Investment and Place which provided an annual update of the ECO Board on their progress and future plans.  The report also included detail on actions taken by the Board over the past 12 months, as requested by the Committee at their meeting on 12 March 2019.

 

Cllr Toby Sturgis, Cabinet Member for Spatial Planning, Development Management and Property introduced the report and explained that local authorities had a range of responsibilities relating to climate change, and required a framework for discharging these responsibilities in the form of a

strategy. Wiltshire Council was a signatory of the Climate Local Initiative, which committed the council to continually identify ways of saving money on energy bills, reduce carbon emissions, reduce flood risks and managing the impacts of extreme weather. The Council has developed an Energy Change and Opportunity (ECO) Strategy, which sets out the Council’s ambition to reduce its carbon emissions and lead the county’s low carbon transition and prepare for climate change. The ECO Board was charged with overseeing the delivery of the ECO Strategy and approve and monitor the delivery of the Action Plans listed in the report.

 

The Committee noted that the Council has produced a Core Strategy for the county which identified addressing climate change as a key strategic objective and detailed a number of policies to be delivered. Cllr Sturgis reported that a majority of Action Plans had met their targets and actions as originally set out.  However, some Action Plans approved by the ECO Board are being reviewed periodically by the lead service directorates as part of their implementation.

 

Cllr Sturgis responded to a number of issues and comments from the Committee.  In particular, the following issues and comments were raised:

 

·       The recycling and composting rate and the ambition to set a new target.

·       Future meetings of the ECO Board, in light of the establishment of a Climate Change Task Group.

·       Encouraging communities to increase recycling and reduce the amount of waste created.

 

Resolved: To endorse the continuance of the ECO Board until the Climate Change Task Group commences.

 

 

40.

Referral from Full Council and OS Management Committee: Notices of Motion on Climate Change, the Environment and Global Warming

To consider a request from Overview and Scrutiny Management Committee, pertaining to the ‘Climate Change’ Notices of Motion passed by Full Council on 26 February 2019.

 

Supporting documents:

Minutes:

The Committee considered the report of the Lead Scrutiny Officer which (i) Presented two Notices of Motion passed by Full Council on 28 February 2019

that reference involvement from Overview and Scrutiny (OS); (ii) Invited the Environment Select Committee to establish a task group to undertake the work outlined in the report, as requested by OS Management Committee on 26 March 2019; and (iii) Presented information to support councillors’ consideration of how the actions set out in the motions could be addressed, set out in Appendix 1 of the report.

 

The Committee heard from (i) Cllr Wright, Chair of the OS Management Committee, who reported that the OS Management Committee were overwhelmingly in support of the issue being considered by a Task Group of the Environment Select Committee; (ii) Cllr Whitehead, Cabinet Member for Finance, Procurement, ICT and Operational Assets, who spoke to his motion that was agreed by Full Council in February 2019; and (iii) Cllr Toby Sturgis, Cabinet Member for Spatial Planning, Development Management and Property, who reported that climate change policies were already included in the Wiltshire Core Strategy 2006-2026.  He reminded the Committee that any new proposals arising from the work of the Task Group relating to Spatial Planning and Development Management would need to be evidence based and financially viable, as the proposals would be examined by the Planning Inspector.  Cllr Sturgis confirmed that he would be pleased to offer any advice and respond to questions and comments from the Task Group.

 

The Committee noted that the current Director for Waste and Environment would provide the lead and support the Task Group in its development of recommendations and plan to achieve the pledge referred to in the motions to Full Council along with the undertaking of a carbon/renewables audit.

 

The Committee commented on a number of issues that the Task Group would need to consider, including the following:

 

·         Advice from the Council’s Monitoring Officer and Section 151 Officer on the scope and framework that the Task Group can work within.

·         Realistic expectations required by the public in relation to (i) what the Council can do versus what the public can do; (ii) The Council working in partnership to become carbon neutral; (iii) the organisations to be involved to enable Wiltshire to become carbon neutral.

·         The production of a set of definitions by the Task Group to be included in the Terms of Reference, for example carbon neutral, county of Wiltshire.

·         Setting out what the Task Group want to achieve for Wiltshire.

·         The definition of County of Wiltshire i.e. council owned buildings, and the areas that the Council can influence, e.g. planning, farming (gaining carbon neutrality).

·         The need for the Task Group to work in accordance with the Council’s Constitution.

 

Resolved:

 

1.    As requested by Full Council and Overview and Scrutiny Management Committee, to establish a task group to:

 

a)    develop recommendations and a plan to achieve making the county of Wiltshire carbon neutral by 2030 along with  ...  view the full minutes text for item 40.

41.

Updates from task groups and representatives on programme boards

To receive any updates on recent activity for active task groups and from members of the Environment Select Committee who have been appointed as overview and scrutiny representatives on programme boards.

 

Supporting documents:

Minutes:

The Committee received the following updates:

 

               Homelessness Strategy Task Group - Cllr Graham Wright, Chairman of the Task Group, provided an update on recent activity of the Task Group, in particular the meeting held on 11 March 2019. In addition, the Committee were asked to endorse a change to the membership of the Task Group and seek a member from Salisbury who would be willing to serve on the Task Group.

               Late-Night Taxi Fares Task Group – Cllrs Brown, McLennan and Peter Evans provided updates on the work of the Task Group. It was noted that following this Committee’s consideration of the task Groups final report, the Licensing Committee also considered the final report at their meeting held on 11 March 2019.  The Committee noted that the Licensing Committee agreed to set up a Working Group to consider the taxi tariffs across Wiltshire. The Scrutiny Lead Officer explained that the Group would be seeking further information on taxi tariffs in addition to the work already carried out by the Task Group.    

 

Resolved:

 

1.    To note the updates.

 

2.    To endorse the stepping-down of Cllr John Walsh and Cllr Matthew Dean from the Homelessness Strategy Task Group, and the Group continuing to operate with six members, as follows:

 

              Cllr David Halik

              Cllr Deborah Halik

              Cllr Gordon King

              Cllr Pip Ridout

              Cllr Tom Rounds

              Cllr Graham Wright

 

3.    To seek a member from Salisbury to serve on the Homelessness Task Group.

 

42.

Forward Work Programme

To note and receive updates on the progress of items on the forward work programme.

 

Under the revised Overview and Scrutiny (OS) arrangements there is now a single OS work programme controlled by the OS Management Committee, linked to priorities in the Business Plan.

 

Therefore, it should be noted that, whilst any matters added by Members are welcome, they will be referred to the OS Management Committee for approval before formal inclusion in the work programme for the Environment Select Committee.

 

A copy of the Overview and Scrutiny Forward Work Programme for the Environment Select Committee is attached for reference.

 

 

Supporting documents:

Minutes:

The Senior Scrutiny Officer introduced the Committee’s Forward Work Programme, asked for confirmation about how to progress a number of items and provided updates on the Committee’s work scheduled for the forthcoming meeting on 18 June 2019.

 

The Chairman confirmed that an update from the Climate Change Task Group would be received at the meeting to be held on 18 June 2019. This update would be received under the standard agenda item of ‘Updates from task groups and representatives on programme boards’.

 

Resolved: To note the Forward Work Programme.

 

 

 

43.

Urgent Items

Any other items of business which the Chairman agrees to consider as a matter of urgency.

Additional documents:

Minutes:

There were no urgent items.

44.

Date of Next Meeting

To confirm the date of the next scheduled meeting as 18 June 2019.

Additional documents:

Minutes:

The date of the next meeting was confirmed as 18 June 2019.

 

 

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