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Agenda and minutes

Venue: Kennet Room - County Hall, Bythesea Road, Trowbridge, BA14 8JN. View directions

Contact: Yamina Rhouati  Email: yamina.rhouati@wiltshire.gov.uk

Media

Items
No. Item

125.

Apologies

Additional documents:

Minutes:

Apologies were received from Baroness Scott of Bybrook OBE who had recently suffered the bereavement of a close family member.

126.

Minutes of the previous meeting

To confirm and sign the minutes of the Cabinet meeting held on 11 October 2016, previously circulated.

Supporting documents:

Minutes:

 

The minutes of the meeting held on 11 October 2016 were presented.

 

Resolved:

 

To approve as a correct record and sign the minutes of the meeting held on 11 October 2016.

127.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Additional documents:

Minutes:

There were no declarations of interest.

128.

Leader's announcements

Additional documents:

Minutes:

The Deputy Leader announced that the meeting would be recorded in order to test a repositioning of the webcasting equipment.

129.

Public participation and Questions from Councillors

The Council welcomes contributions from members of the public. This meeting is open to the public, who may ask a question or make a statement. Questions may also be asked by members of the Council.  Written notice of questions or statements should be given to Yamina Rhouati of Democratic Services by 12.00 noon on Thursday 10 November 2016. Anyone wishing to ask a question or make a statement should contact the officer named above.

 

Additional documents:

Minutes:

In response to a question made by Councillor Bob Jones MBE, the Deputy Leader stated that he would ask officers to investigate the matter of the length of the period for which poppy collection can be made, as to whether it was in line with other authorities, and to give a written reply.

130.

Developing Integrated Urgent Care

 Report by Carolyn Godfrey, Corporate Director

 

Supporting documents:

Minutes:

 Councillor Jerry Wickham presented the report which sought authorisation toproceedwiththe inclusion ofWiltshire Council’s Urgent Care services within aWiltshire ClinicalCommissioning Group(CCG) led procurementfor Integrated Urgent CareServices.

 

Issues discussed during the course of the presentation and discussion included: the desire to include Wiltshire within a procurement project that involves Wiltshire, BANES and Swindon areas; that the contract should be valued at between £13 and £16m a year over 5 years; that the project would be subject to official European procurement procedures; that Wiltshire’s  proportion of the project should be around £2m; how Wiltshire’s interests are protected through the process; and the timetable for the process;

 

Councillor Gordon King, expressed concern over the issues of maintaining Wiltshire’s interest, and whether the proposed integration would lead to a meaningful change resulting in more effective service for Wiltshire’s residents. In response, Councillor Wickham stated that he was assured, so far, that the contract was right for Wiltshire Council and its residents, and that a further report would be discussed in January 2017.

 

In response to questions raised by Councillor Glennis Ansell, Councillor Wickham stated that he was also keen that the project did not expose the Council to any unnecessary additional financial risk, nor that the partnership would result in a slip in performance. In addition he expected that the project would result in a reduction in management costs overall.

 

Resolved

 

a)    To approve the participation ofWiltshire Council in ajoint commissioning exercise withWiltshire CCG, in partnership with B&NES CCG and Swindon CCG, of urgent care services.

 

b)    To approve theinclusionofa range of services currentlycommissioned byWiltshire Council (as set out in paragraph7 below) in that jointcommissioning arrangement.

 

c)    To note that a Memorandum of Understandingis being preparedwhichestablishes the governanceofthe commissioning decisions in relation tothe tender exercise.

 

d)    To note that anupdate onthe jointprocurementwill be brought backto Cabinetin January2017,providingan opportunityto agree the timetablefor the decision to award thetender.

 

e)    To approve the exemption to theextension of the existing Council contractwith Medvivo for Urgent Care at Homefor 2017-18, on the basis that itcan thenbe included in the joint commissioning exercise.

 

Reason for Decision:

 

TheCouncil hasa numberofcontractsfor serviceswhich maybe classified asUrgent Care.Theseare set outin paragraph7 below.  The Councilwould needto recommission theseservices over the next year.

 

Wiltshire CCG, inpartnership with B&NES CCG and Swindon CCGhascommenceda recommissioning processfor Urgent Care services as detailed in the report presented.  

There is scopeto improve thedeliveryof urgent care services, reduce duplication and identify efficiencies bycommissioning services jointly.

131.

Adoption of the Supplementary Planning Document 'Waste storage and collection: guidance for developers'

Report by Dr Carlton Brand, Corporate Director.

Supporting documents:

Minutes:

Councillor Toby Sturgis presented the report which: updated Cabinet on the results of the consultation on the draft Supplementary Planning Document ’Waste storage and collection: guidance for developers’ (hereafter ‘draft waste guidance SPD’) (Appendix 1); presented the revised draft waste guidance SPD (Appendix 2) to Cabinet for their approval to recommend that full Council adopts the document; and sought a decision to delegate to the Cabinet Member for Strategic Planning, Property, Waste and Strategic Housing a future decision to update the draft waste guidance SPD to account for operational changes brought about by the new Lot 5 Contract for waste collection services.

 

Issues discussed during the course of the presentation and discussion included: that the guidance should ensure the efficient collection of waste is enshrined in planning guidance; that the collection of s106 monies would be strengthened; and that consultation has been undertaken.

 

Resolved

 

(i)      To recommendthatfull Council adopts the revised document ‘Wastecollectionand storage:guidance for developers’ (draft waste guidanceSPD) (Appendix2) as a Supplementary Planning Document

 

(ii)    To delegateto the Cabinet Member forStrategic Planning, Property, Wasteand Strategic Housinga decision toapprovefuture changesto thedraftwasteguidance SPD, limited toitemswhich take account of the newservices delivered under theLot 5Contractfor wastecollection servicesawarded byCabinet inJanuary2016 withoutthe recourse toa furtherconsultation with planning professionals, asdescribedfurther inparagraph 15.

 

Reason for Decision:

 

Toenablethe Council to:

 

(i)          Improve servicedeliveryfor residents in newdevelopments

 

(ii)           Increase the efficiency and safety of waste collection operationsat newdevelopments

 

(iii)           Demonstrate that it istaking stepsto manageits statutory dutyin relationto the health and safetyof itsemployees and thepublic

 

(iv)          Provideclarityforpropertydevelopers and agents inrespect of theCouncil’s requirementsas the waste collection authorityunder the Environmental Protection Act1990

 

(v)            Increasethe recovery ofSection106 contributions where it is considered lawful todo so.

132.

Ultrafast Broadband

 Report by Dr Carlton Brand, Corporate Director.

 

Supporting documents:

Minutes:

 Councillor John Thomson presented the report which providedan updateon theprogress towards implementinga procurement solutionto deliver Ultrafast broadband; and sought Cabinet approval todelegatethe authority to deal with all contractdocumentation inrelation to the Ultrafast Broadbandproject, part ofthe Wiltshire Online programme, and to delegate the decision to enter into the Contract,sign all relevant NDA documents andenter into the BDUK GrantAgreement and SWLEP Match Funding Agreement tothe Corporate Director ofChildren's Services, andAdults’Social Services (acting) in consultation withthe DeputyLeader of the Council and CabinetMemberfor Communities, Campuses, Area Boardsand Broadband.

 

Issues discussed during the course of the presentation and discussion included: that central government and SWLEP grant monies had been secured without the need for match funding from Wiltshire Council;  and that there was a focus on Wiltshire industrial estates.

 

Councillor Simon Killane, Chair of the Overview and Scrutiny Management Committee, highlighted the engagement of Scrutiny, and invited Councillor George Jeans as the project board member to speak on the matter. Councillor Jeans expressed his support and congratulations for securing the extra funding.

 

Councillor John Thomson thanked Cllr Jeans for his positive contribution towards the project.

 

Resolved

 

i)            To note the progress made towards deliveringthe ‘Wiltshire Online Project’.

 

ii)          To note the progress of the Ultrafastprocurement.

 

iii)         To make anin principle decision to award and enter into the Contract orcontracts for the provision of UltrafastBroadband services.

 

iv)        That followingthe tender process, to delegatethe authorityto enter into the Contractor Contractsfor the provision of UltrafastBroadband services to the Corporate DirectorofChildren'sServices andAdults’ SocialServices(acting),in consultation with theCabinetMemberfor Communities, Campuses,Area Boards and Broadband

 

v)          To delegatethe authorityto enter into and to sign allother relevantdocuments including Non-Disclosureagreements,Grant agreements and MatchFunding agreements to the CorporateDirector of Children'sServices and  Adults’Social Services (acting).

 

vi)   To agree thatthe CorporateDirectorofChildren's Services and Adults’ SocialServices (acting), be nominated asAuthorityRepresentativefor thepurposes of the Contract.

 

Reason for Decision:

 

Wiltshire Council has recentlysuccessfullysecured £2m fromBroadbandDeliveryUK (BDUK), Departmentof Culture,Media andSport toextendour broadbandfootprint across Wiltshire with an additional £1m match fundingfromthe SwindonWiltshire Local Enterprise Partnership.  TheInvitationto Tender(ITT) will total £3m andapproval was given toproceed on the ITT by theProcurementBoard on July19 2016.

 

Other reasons as per the report.

 

133.

Urgent Items

Any other items of business, which the Leader agrees to consider as a matter of urgency.

Additional documents:

Minutes:

There were no urgent items.

134.

Exclusion of the Press and Public

This is to give further notice in accordance with paragraph 5 (4) and 5 (5) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 of the intention to take the following item in private.

 

 

To consider passing the following resolution:

 

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the business specified in Item Number 11 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in  paragraphs 3  and 5 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

 

Reason for taking item in private:

Paragraph 3 - information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Paragraph 5 - Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings

 

 

Additional documents:

Minutes:

Resolved

To agree that in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item of business because it is likely that if members of the public were present there would disclosure to them of exempt information as defined in paragraphs 3 and 5 of Part I of Schedule 12A to the Act and the public interest in withholding the information outweighed the public interest in disclosing the information to the public.

Reason for taking the item in private:

Paragraph 3 – information relating to the financial information or business affairs of any particular person (including the authority holding that information)

Paragraph 5 - Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings

No representations had been received as to why this item should not be held in private

 

135.

Update on Mobilisation of Future Waste Management and Collection Services (Part II)

 Confidential report by Dr Carlton Brand, Corporate Director.

Minutes:

 Councillor Toby Sturgis presented the report for Cabinet’s consideration and determination which was exempt from publication.

 

The Deputy Leader emphasised, to those present, that the report was confidential and subject to legal professional privilege and should not be disclosed outside the meeting.

 

Resolved

 

That Cabinet approves the recommendations contained in the report presented.

 

Reason for Decision:

 

To enable the council to maintain service delivery for residents, to comply with its statutory duties to collect and dispose of waste and to continue to progress towards achieving statutory targets

 

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