Agenda and draft minutes

The Chairman, Councillor Howard Greenman, welcomed everyone to the meeting and introduced the councillors and officers present.

Apologies for absence were received from Councillors Desna Allen, Mark Packard and Linda Packard.

To approve and sign the minutes of the meeting held on 7 November 2016.

Resolved

The minutes of the meeting held on 7 November 2016 were agreed a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

To include:

a)    Police & Crime Commissioner – Precept Consultation

b)    Invitation to the ‘Our Community Matters’ Conference

The Chairman drew the meeting’s attention to the announcements as set out in the pack.

The Cabinet Member for Highways, Cllr Philip Whitehead, will attend the meeting to discuss any issues raised, primarily regarding:

·                    How the reporting system works

·                    The differences between discretionary and statutory obligations.

·                    Discussion on the performance of the parish steward scheme.

The Chairman noted that, unfortunately, the Cabinet Member for Highways, Councillor Philip Whitehead, had had to tender his apologies for the meeting.

The Chairman asked officers to invite Councillor Whitehead to the next meeting, and to relay any questions received to him for response.

To consider the report arising from the last meeting of the CATG and any recommendations within.

The meeting considered the notes and recommendations arising from the meeting of the Community Area Transport Group (CATG).

Resolved

1.    To note the financial position

2.    To note that the remaining dropped kerbs will be progressed in the New Year

3.    In relation to issue ref. 4172 – The Hamlet:

·        To note confirmation that the contribution from Chippenham Town Council has been increased to £2,125

·        To approve the additional contribution from CATG funding of £1,375 to this scheme, a total CATG contribution of £6,375

·        To request that Wiltshire Police pay particular attention to this location following the significant investment by Wiltshire Council

4.    In relation  to issue ref. 4385 - B4039 Fowlswick Lane crossroads:

·      To allocate £2,138 to this scheme, conditional upon a contribution of £713 from Chippenham Without Parish Council. 

5.    To note that the scheme ref. 4615 – Lowden will be implemented in the New Year

6.    To note that the scheme ref. 4382 – Leigh Delamare will be implemented in the New Year

7.    In relation  to issue ref. 4049 - near St Marys School, Chippenham:

·        to allocate £600 to this scheme, conditional upon a contribution of £200 from Chippenham Town Council

8.    In relation  to issue ref. 4884- Dropped kerbs near Redlands shops:

·         to note that the exercise to consider requests for dropped kerbs will take place in June 2017  

9.    to agree that the sites selected in 2016/17 that have not been completed should be priorities for 2017/18:

o   Ford to Slaughterford

o   Leigh Deli South

o   Ladyfield Rd

o   Fogamshire

o   C173 Nettleton

o   Derby Close

o   Grittleton Dead Hill

o   Ham Lane Biddestone

o   Cuttle lane to Giddea Hall

o   Ashes Lane Biddestone

o   Days Lane A350

o   Brook St

o   Audley Rd/Junction Marshfield

To consider the update report, and the following funding recommendations:

Riverbank Studios (CLM sounds) -          £5000

Sheldon Road Youth Theatre -                 £5000

Open Blue Bus -                                          £3500

The meeting considered the update and funding recommendations from the Local Youth Network.

Resolved

To make the following awards:

·        Riverbank Studios (CLM sounds) -          £5000

·        Sheldon Road Youth Theatre -                 £5000

·        Open Blue Bus -                                          £3500

To receive a presentation from NHS Wiltshire Clinical Commissioning Group on a Strategic Healthcare Planning and Strategic Outline Case being undertaken across the Towns of Chippenham, Melksham and Trowbridge.  A strategic exercise to determine projected service need through to 2026 and the accommodation needed to provide this.

The Chairman invited representatives from the Wiltshire Clinical Commission Group to give a presentation which provided an update on the Strategic Healthcare Planning and Strategic Outline Case being undertaken across the Towns of Chippenham, Melksham and Trowbridge. A strategic exercise to determine projected service need through to 2026 and the accommodation needed to provide this.

A copy of the slides presented is appended to these minutes.

The Chairman thanked the officers for attending to give the presentation.

To note the written updates provided and answer any questions arising from the floor:

a.     Parish and Town Councils

b.     Wiltshire Police

c.     Wiltshire Fire

d.     Wiltshire Clinical Commissioning Group (CCG)

e.     Wiltshire Healthwatch

f.      Chippenham Health & Wellbeing Group

g.     Chippenham and Villages Area Partnership (ChAP)

h.     Chippenham Partnership of Schools

i.       Chippenham Skatepark

The Chairman invited any updates from partners. Attention was drawn to the written update provided by the Police. This update is appended to these minutes.

To consider the following applications:

1.    Createmovedance - Equipment for community class expansion - £645

2.    The Rise Trust - Computer Server - £2,031

3.    Stanton St Quintin Parish Hall Committee - Gates, Fencing and Car park - £3,606

4.    Benger Cricket Club - Practice Net Facility Replacement - £4,818

5.    Chippenham Town Council - High Street Recycling Bins - £3,101

6.    Councillor Project - Equipment & Storage to support volunteer litter pickers - £3,689

The Area Board considered applications to the Community Area Grant Scheme. Applications were invited to address the meeting and given an opportunity to respond to any questions from the meeting.

Following a debate, the meeting;

Resolved

To make the following awards:

1.     Createmovedance - Equipment for community class expansion - £645

2.     The Rise Trust - Computer Server - £2,031

3.     Stanton St Quintin Parish Hall Committee - Gates, Fencing and Car park - £3,606

4.     Benger Cricket Club - Practice Net Facility Replacement - £4,818

5.     Chippenham Town Council - High Street Recycling Bins - £3,101

6.     Councillor Project - Equipment & Storage to support volunteer litter pickers - £3,689

To receive an update from the Community Engagement Manager including how communities can be involved in the ‘Great British Spring Clean’ litter picking events.

The Chairman invited the Community Engagement Manager, Victoria Welsh, to give an update an update from the Community Engagement Manager including how communities can be involved in the ‘Great British Spring Clean’ litter picking events.

To consider an application for the transfer of the land in Derriads Lane upon which 3rd Chippenham Scout Hall is built, Chippenham in accordance with Wiltshire Council’s Community Asset Transfer Policy. 

The meeting considered the report which outlined an application for the transfer of the land in Derriads Lane upon which 3rd Chippenham Scout Hall is built, Chippenham in accordance with Wiltshire Council’s Community Asset Transfer Policy. Representatives from the Scouts were invited to address the meeting.

Following a short debate, the meeting;

Resolved

To authorise the Solicitor of the Council to execute all documentation needed to implement the transfer subject to the conditions as laid out in the report.

Any other items of business which the Chairman agrees to consider as a matter of urgency.

There were no urgent items.

The Chairman will invite any remaining questions from the floor.

Please note that the date of next meeting has been amended to 13 March 2017.

The Chairman thanked everyone for attending the meeting.