Agenda and draft minutes

The Chairman, Councillor Howard Greenman, welcomed everyone to the meeting and introduced the councillors and officers present.

Apologies for absence were received from Councillors Peter Hutton, Andy Phillips, Melody Thompson and Baroness Scott of Bybrook OBE.

To approve and sign the minutes of the meeting held on 26 June 2017.

Resolved

The minutes of the meeting held on 26 June 2017 were agreed a correct

record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were no declarations of interest.

To include:

a)    Public Meetings

b)    Emergency Planning

c)    Housing Sites Allocation

d)    Chippenham Area Board Community Awards 2017

The Chairman drew the meeting’s attention the following announcements included in the agenda pack:

a)    Public Meetings – 14 September in Chippenham

b)    Emergency Planning -

c)    Housing Sites Allocation

d)    Chippenham Area Board Community Awards 2017

To receive and update on Crime and Community Safety issues, including:

·        Cyber Crime

·        Community Policing Teams

·        Flytipping

The Chairman welcomed the following contribution:

a)    Lee Stripe from the Wiltshire Police Authority who provided an update on Cybercrime.

Issues discussed included: the relative underreporting of cyber crimes; the improvements made to internet security and the relative ease of reporting; the efforts being made to protect those most vulnerable; and how the police communicate recent risks through mechanisms such as the Community Messaging Scheme.

b)    Police Sergeant David Pocock who provided an update on the Community Policing Model

Issues discussed included: the increasing demands on modern policing, and the new challenges to be faced; how police prioritise calls for assistance; the continued importance of PCSOs for community policing; and how technology can enable police to work from remote locations and be more accessible to the general public.

c)    Mike Davidson Chair of Wiltshire Neighbourhood Watch (NW) who provided an update on their work

Issues discussed included: the plans to reinvigorate and promote their work  in the area; how the public can find out if a group is working in their area, or set their own up via the website http://www.ourwatch.org.uk/ ; that the NW was welcome to attend the rural parish forum.

The Chair thanked all for their update. In addition, he stated that was still in discussion with officers to find a implementable solution,

Consultation on new Waste Management Strategy & Information on your local Household Recycling Centre

A session as part of the consultation on a new waste management strategy to shape how the Council collects and manages household waste and recycling. The item will include a short presentation, interactive voting to feed into the consultation and time for Q&A.

The Chairman welcomed Tracey Carter, Associate Director – Wiltshire Council, who provided an update on changes to the Household Recycling Centres (HRC) and the consultation on the Waste Strategy.

Issues discussed included: that as part of the new contract, the HRCs would be refurbished; that the Chippenham site would be closed from the 4 – 18 December, but that the other sites would be available at this time; that staff would be hand to redirect the public from the site; that a 10 year waste strategy was being developed in line with the 10 year business plan; the questions that would be posed as part of the consultation; whether charges should be levied on some items; the impact of charging on the prevalence flytipping; how to encourage people to recycle more at home.

The Chairman thanked the officer for the presentation, and encourage all to respond to the consultation and promote it to the wider community.

To consider applications for Youth funding as follows:

·        £2,286 - Youth Adventure Trust

Richard Williams, Local Youth Facilitator, presented the report which gave an update on activities over the summer, and presented a grant application for consideration.

The application was presented by a representative of the Youth Adventure Trust who outlined the benefits of the project.

Following a short debate, the meeting;

Resolved

1.    To note the update; and

2.    To award £2,286 to the Youth Adventure Trust

To consider the funding recommendation from Chippenham Health and Wellbeing Group as follows:

·        £1,000 - A Senior Moment – event for over 55s

The meeting considered the report providing an update on the Health & Wellbeing Group and presented a grant application for consideration.

The meeting also heard that Council had agreed to fund the marking of on-street disabled parking bays. Further information can be found here: https://cms.wiltshire.gov.uk/documents/s134483/BriefingNote329DisabledParkingBays.pdf

The meeting was also made advised that carers of those with dementia were advised to seek a personal assessment as the form may not as user-friendly.

To note the written updates provided and answer any questions arising from the floor:

      i.        Parish and Town Councils

    ii.        Wiltshire Police

   iii.        Wiltshire Fire and Rescue Service

   iv.        Wiltshire Clinical Commissioning Group (CCG)

     v.        Chippenham and Villages Area Partnership (ChAP)

   vi.        Other Community Groups

The Chair drew the meeting’s attention the updates included in the agenda.

To consider applications for Community Area Funding as follows:

·        £5,000 - Community Running Track at Ivy Lane School

The Community Engagement Manager advised that consideration of the grant application be deferred.

Resolved

That consideration of the application for £5,000 for Community Running Track at Ivy Lane School be deferred.

To consider the report arising from the last meeting of the CATG and any recommendations within.

The Chairman presented the notes of the CATG and the recommendations therein.

Following a short debate, the meeting;

Resolved

1.    To endorse the following recommendations:

2.    To note the financial position Current Balance = £14,328.71

3.    To note the update on the Freight Assessment and Priority Mechanism (FAPM) exercise

4.    To note the Major Maintenance in 2017/18 update

5.    Scheme ref: 4884 - to allocate funding, conditional upon a contribution from Chippenham Town Council as follows:

·         CATG £900

·         Chippenham Town Council £300

6.    Scheme ref: 5262 - to allocate funding, conditional upon a contribution from Sutton Benger Parish Council as follows:

·         CATG £900

·         Sutton Benger Parish Council £300

7.    Scheme ref: 5465 - to allocate funding, conditional upon a contribution from Chippenham Town Council as follows:

·         CATG £1,050

·         Chippenham Town Council £350

8.    Scheme ref: 5466 - to allocate funding, conditional upon a contribution from Chippenham Town Council as follows:

·      CATG £1,050

·      Chippenham Town Council £350

9.    Scheme ref: 5467 – to allocate funding, conditional upon a contribution from Chippenham Town Council as follows:

·         CATG £1,050

·         Chippenham Town Council £350

10. Scheme ref: 5468 – to allocate funding, conditional upon a contribution from Chippenham Town Council as follows:

·         CATG £1,050

·         Chippenham Town Council £350

11. Scheme ref: 5484 - to allocate funding, conditional upon a contribution from Chippenham Town Council as follows:

·         CATG £1,275

·         Chippenham Town Council £475

12. Scheme ref: 4764 - to allocate an additional funding, conditional upon an increased contribution from Hullavington Parish Council as follows:

·         CATG £4,803 (increase of £1,278)

·         Parish £1,601 (increase of £426)

13. Schemes ref 4884, 5262, 5465, 5466, 5467, 5468, 5484:  To approve the seven sites identified as priorities

·         Allocates £7,275 - funding conditional upon contributions of

·         £2,125 from Chippenham Town Council

·         £300 Sutton

14.To note the updates on schemes as outlined in the notes.

To receive an update on community engagement issues.

The Community Engagement Manager, Victoria Welsh, provided an udpdate on the WW1 Community Tree Planning project.

Issues discussed included: that it was hoped to plant up to 10,000 trees and communities were invited to come forward to help identify appropriate plots; that the council was working with a number of partners including the Woodland Trust and  the MOD; the support that can be given to interest groups; that Chippenham had expressed a lot of interest that needed to be turned into firm offers by end of November; that trees were proposed to planted in November 18; and that Victoria Welsh is the main point of contact.

The Chairman thanked Victoria for the update.

Any other items of business which the Chairman agrees to consider as a matter of urgency.

There were no further updates.

The Chairman will invite any remaining questions from the floor and will welcome the submission of new Community Issues.

The next meeting dates are:

6 November 2017 and 15 January 2018

Following a query from the Alison Butler, the Chair agreed that the issue of Wish lanterns and Balloon releases and the risk to property and animals be discussed at a future meeting.

The Chairman thanked everyone for attending the meeting. The next meeting of the Chippenham Area Board would take place on 6 November 2017 in the Neeld Hall, Chippenham