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Agenda and minutes

Venue: Council Chamber - Council Offices, Monkton Park, Chippenham, SN15 1ER. View directions

Contact: Will Oulton  (Democratic Services Officer)

Items
Note No. Item

7:00pm

30.

Election of Chair 2018/19

Supporting documents:

Minutes:

Will Oulton, Senior Democratic Services Officer, opened the meeting and called for nominations for the position of Chairman.

 

Councillor Peter Hutton, seconded by Councillor Ashley O’Neil proposed Councillor Howard Greenman.

 

There being no other valid nominations, the Senior Democratic Services Officer announced:

 

Councillor Howard Greenman was elected Chairman of Chippenham Area Board for the ensuing municipal year 2018/19

 

31.

Election of Vice-Chair 2018/19

Minutes:

Councillor Howard Greenman presided over the election of Vice-Chairman.

 

Councillor Howard Greenman proposed, seconded by Councillor Bill Douglas, that Councillor Peter Hutton for the position of Vice-Chairman.

 

There being no other nominations, it was announced that:

 

Councillor Peter Hutton was elected Vice-Chairman of Chippenham Area Board for the ensuing municipal year 2018/19.

 

7:00pm

32.

Chairman's Welcome and Introductions

Minutes:

The Chairman, Councillor Howard Greenman, welcomed everyone to the meeting and introduced the councillors and officers present.

33.

Apologies

Minutes:

Apologies for absence were received from Councillors Baroness Scott of Brybrook OBE, Nick Murry, Clare Cape and Inspector Nick Luffman,

34.

Minutes

To approve and sign the minutes of the meeting held on 19 March 2018.

                                                                                                   

Supporting documents:

Minutes:

Resolved

 

That the minutes of the meeting held on 19 March 2018 were agreed a correct record and signed by the Chairman.

35.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were no declarations of interest.

36.

Chairman's Announcements

-        Fostering

-        Salisbury

Supporting documents:

Minutes:

The Chairman drew the meeting’s attention to the announcements included in the agenda pack;

 

-       Fostering

-       Salisbury

 

The Chairman also highlighted the upcoming Chippenham Older Peoples Forum Event on the 22nd June.

 

7:10pm

37.

Local Youth Network (LYN) Update

·        The Rise Trust Summer Cafe       £5274.00

·        The Rise Trust Friday cafe £5756.00

·        Rag and Bone Youth Theatre Creative Giants   £3200.00

·        Kandu Arts    £5000.00

Supporting documents:

Minutes:

The meeting received an update on the activities of the local youth network and considered recommendations regarding the award of youth grants.

 

Matters highlighted included: the funding available this year; upcoming projects and how some had been developed to meet assessed needs; how vulnerability is assessed and discussed with relevant agencies; the building of links between local groups and central provision; how projects can support the reduction in anti-social behaviour; the wider work of community groups including the events to celebrate the 20 year anniversary of the Kandu Arts organisation; the work of the Rise Trust to develop volunteers to support the work of projects, and the links to schools; that the Rag and Bone Theatre had recently given an update to the Area Board.

 

Resolved

 

To note the update, and the make the following awards:

 

·         The Rise Trust Summer Cafe        £5274.00

·         The Rise Trust Friday cafe            £5756.00

·         Rag and Bone Youth Theatre Creative Giants  £3200.00

·         Kandu Arts     £5000.00

 

7:25pm

38.

Supporting those with SEND into Employment and Internships

A representative from the Wiltshire Employment Support Team will give a presentation on how  the  team support those with SEND (including Asperger’s and Autism) into internships and employment.

 

A video is available here.

Minutes:

Officers from the Wiltshire Employment Support Team, attended the meeting to provide information on how her team support those with SEND (including Asperger’s and Autism) into internships and employment.

Matters highlighted in the course of the presentation and discussion included: the wider support team helping those with SEND into work; the support that coaches can give individuals and to companies/organisations; the wider benefits for individuals including greater confidence; the ongoing support that people have in work; the experience of the team working with large and small organisations; the routes to employment through volunteering and internships; the processes and tactics that support people in work; the challenges facing individuals including: travel problems, less advanced social skills and accessing information/applications on line; that the team offers support to employers for free; how people are referred to the service; and the links to the teams working with care leavers.

A copy of the video presented can be found via: https://www.youtube.com/watch?v=c8j9dh0liP8

 

The Chairman thanked the officers for their presentation.

 

7:40pm

39.

Electoral Review

To receive a briefing note and presentation about the Electoral Review.  The note, to follow, will give details about the review, and highlights links for residents and partner organisations to submit their comments to the consultation.

 

Presentation to be provided by Cllr Richard Clewer, Chairman of the Electoral Review Committee, or a member of the Project Team

Minutes:

The Chairman welcomed Councillor Richard Clewer, Chairman of the Electoral Review Committee, to give a presentation on the Electoral Review that the Local Government Boundary Commission is currently undertaking and relevance to each community area.

 

Matters highlighted in the course of the presentation and discussion included: the need to achieve electoral equality and the number of divisions that have too large a variance thus triggering a review; that the review is undertaken by the Boundary commission, and the Council and other partners were consultees; that the Commission will take a view about the number of councillors; that once this has been decided, a consultation about the new boundaries will be undertaken; that Parliament will have the final say on the proposals; that Wiltshire Council will make their own submission in response to the consultation; the possible implications for the community area and the impact on Area Boards; the projections for the electorate; that the new boundaries will be in place by the election in 2021; how the wider community and groups can put their views in and the likely timetable.

 

Resolved

 

To note the update

 

8:00pm

40.

Appointment of Outside Bodies and Working Groups

To appoint representatives from the Area Board to sit on the following Outside Bodies.

 

·        Chippenham Local Youth Network (LYN)

 

 To appoint members of the following Area Board working groups.

 

·        Chippenham Community Area Transport Group (CATG)

 

·        Chippenham LYN Management Group

  

To appoint a Health and Wellbeing and Older Persons Champions

Supporting documents:

Minutes:

The meeting considered the report which asked the Area Board to make appointments to outside bodies and working groups.

 

Resolved

 

To appoint representatives from the Area Board to sit on the following Outside Bodies.

 

·            Chippenham Local Youth Network (LYN) – Cllrs Peter Hutton and Melody Thompson

·            Chippenham Health & Wellbeing Group – Cllr Peter Hutton

·            Chippenham Safer and Strong Communities Group – Cllrs Peter Hutton and Nick Murry

 

To appoint members of the following Area Board working groups.

 

·            Chippenham Community Area Transport Group (CATG) – Cllrs Ross Henning, Nick Murry, Ashley O’Neil and Bill Douglas

 

To appoint a Health and Wellbeing and Older Persons Champions

 

- Older Peoples           Julia Stacey & Barbara Hearn

- Carers Champion                          Alison Butler

 

8:10pm

41.

Community Updates

To note the written updates provided and answer any questions arising from the floor:

 

       i.          Parish and Town Councils

      ii.          Wiltshire Police

    iii.          Dorset & Wiltshire Fire and Rescue Service

    iv.          Wiltshire Clinical Commissioning Group (CCG)

     v.          Community Engagement Update

    vi.          Other Community Groups

Supporting documents:

Minutes:

The Chairman drew the meeting’s attention to the written updates.

 

Cllr Bill Douglas highlighted the issues of support for those coping with substance abuse issues, stating that he had been in discussions with the portfolio holder Councillor Ben Anderson about the best way to address their concerns over recent changes.

8:20pm

42.

Health & Wellbeing Update

To receive an update regarding the work of the Health & Wellbeing group and to consider any requests for funding.

Supporting documents:

Minutes:

The meeting was encouraged to attend the next older people’s forum event.

8:30pm

43.

Funding

To consider applications for funding. Report to follow.

Supporting documents:

Minutes:

The Area Board considered the report which outlined recommendations for grant awards. Following an opportunity for representations and questions, the meeting;

 

Resolved

 

To make the following awards:

 

-       Chippenham Museum & Heritage Centre         £4,500

-       Castle Combe Market Cross Restoration        £20,000

-       Parkrun defibrillator                                           £815.95

-       Monkton Park Primary Outdoor Classroom       £5,000

-       Grittleton Cricket Pavilion Improvements            £3,357

-       Cllr Initiative – Neighbourhood Watch Signs      £900

 

Reason for decision:

 

In relation to the Market Cross Restoration, the meeting stated that an exception to the maximum grant award should be made in recognition of the importance of the market cross as national historic monument and for its contribution to local economy.

 

44.

Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.

Minutes:

There were no urgent items

8:45pm

45.

Future Dates and Close of Meeting

The Chairman will invite any remaining questions from the floor and will welcome the submission of new Community Issues.

 

The meeting is asked to note the future meeting dates below:

 

·         23 Jul 2018 7.00 pm

·         8 Oct 2018 7.00 pm

·         17 Dec 2018 7.00 pm

 

 

 

 

 

Minutes:

The Chairman thanked everyone for attending the meeting. The next meeting of the Chippenham Area Board would take place on

·         23 Jul 2018 7.00 pm

·         8 Oct 2018 7.00 pm

·         17 Dec 2018 7.00 pm