Agenda and minutes

The Chairman, Councillor Mary Douglas welcomed everyone to the meeting of the Salisbury Area Board and invited the members of the Board to introduce themselves.

There were none.

An introduction from the Community Engagement Manager; Karen Linaker to explore the role and function of the Area Board.

The Community Engagement Manager; Karen Linaker gave an introduction to Area Boards.

Slides to be attached to minutes.

Questions:

·         Could the slides be sent out to people before the minutes are published? Answer: Yes.

·         Neighbourhood Watch (NW) was a good system, had the new Crime and Community Safety (CCS) sub group replaced this? Answer:  The first meeting of the CCS was held in October last year. The Area Board will reappoint that group and meetings would start again. NHW was a separate organisation from that, it was there to share information with the Police. A good way to get information was to use the Community Messaging system.

Refreshments and musical interlude.

The Board received a musical performance from local performance group; Starcast.

To confirm the minutes of the meeting held on 9 March 2017.

Decision

The minutes of the last two meetings held on 9 March 2017 and 16 May 2017 were agreed as a correct record and signed by the Chairman.

Matters Arising

Highways had provided a response to the following questions raised at the last meeting:

1.     A request that the delamination strategy be reviewed, with a view to ensuring that neighbourhoods such as Bemerton Heath were given a fairer chance of being resurfaced:

Answer: As the road conditions improve overall there will be a greater opportunity to include more of the minor roads, especially those where there is delamination that currently would not be a priority for treatment.

2.     Establish if additional funding was available from adult social care?

Answer: Adult social care has significant budget pressures and is unlikely to be a realistic source of funding for road improvements in the foreseeable future. The Housing Revenue Account may be a more suitable source for such an investment, but again the cost of improvements may not be affordable.

3.     Clarification on the statistic which reads only 199m of unclassified roads to be treated – if that was the case, the Board would register a strong dissatisfaction with this part of the investment strategy.

Answer: The information included in the proposed list of schemes indicates 581 meters of unclassified road to be treated in the Salisbury area in 2017/18. For information the lengths treated since 2014 in Salisbury were:

5.2km treated in Salisbury since 2014.

A Roads = 2.74km

C Roads = 0.44km

Unclassified = 2.06km

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

The following declarations of interest were made:

Cllr Douglas – Knew members of the Bemerton Heath Inter-Agency Group, which had applied for Community Area Grant Funding in item 14. As this was not a pecuniary interest, Cllr Douglas took part in discussion and the vote for this application.

Cllr Rogers – Had used the multi-use games compound detailed in the Bemerton Heath Inter-Agency Group Application in item 14. As this was not a pecuniary interest, Cllr Rogers took part in discussion and the vote for this application.

Cllr Walsh - Was a volunteer for Mencap which was mentioned in the Community Area Grant application from Exeter House School Parents Association. As this was not a pecuniary interest, Cllr Walsh took part in discussion and the vote for this application.

The Chairman will give an update on outcomes and actions arising from previous meetings of the Area Board.

The Chairman made the following announcements:

·         City Centre Pavements due to be refurbished Jan 2018: Butcher Row, Fish Row and Poultry Cross

·         Future AB dates were all Thursdays: July 6, Sept 14, Nov 9, Jan 11

The Area Board is asked to consider the report and to:

a.         Appoint Councillor representatives to Outside Bodies as set out at Appendix A;

b.         Agree to reconstitute and appoint to the Working Group(s) as set out in Appendix B; and

c.         Note the Terms of Reference for the Working Group(s), as set out in Appendix C.

d.         Re-appoint an Older People’s Champion and a Carer’s Champion for the Area Board, in accordance with Appendix D.

The Board considered the Outside Bodies and Working Groups Report attached to the agenda.

Decision

The Salisbury Area Board agreed to:

• Appoint Councillor representatives to Outside Bodies as set out  in the edited Appendix A as attached to these minutes

• Agree to reconstitute and appoint to the Working Group(s) as set out in the edited Appendix B attached to these minutes.

• Note the Terms of Reference for the Working Group(s), as set out in Appendix C.

• Re-appoint an Older People’s Champion and a Carer’s Champion for the Area Board, in accordance with Appendix D.

To note the attached written information items:

a.     Healthwatch Wiltshire

b.     Clinical Commissioning Group

The Board noted the written updates attached to the agenda and circulated at the meeting.

a)    Healthwatch Wiltshire

b)    Clinical Commissioning Group

To receive updates from the Community Engagement Manager and to consider any recommendations for youth funding projects as detailed in the attached report.

The Chairman explained that since the LYN was set up the Board, on most occasions, had approved their recommendations. This was a reflection on the thoroughness of the LYN Group’s vetting process of applications put before them. However, as Cllr Douglas had reminded the Board on many occasions, the final decision rests with the Area Board, who have a wider perspective than the LYN.  On this occasion, it wished to debate two of the applications and that this no way reflected on the integrity of the Groups work.

Cllr Rogers noted that he had been on the LYN for the last 4 years and felt that they did a good job of interrogating applicants, in addition to the professional Officer who vets applications before they get to be considered. He had decided to stand down as the representative on the LYN as he felt the Board should take the recommendations forward.

The Chairman thanked Cllr Rogers for his work with the LYN Group.

The Board then considered the applications for funding as detailed in the agenda.

WYAP - Fabric of Life in Salisbury - discussion

The Chairman noted her concern that as a Board it was not able to fund projects of a political nature or those with a wider agenda. She also noted that the applicant had applied for a large grant from the Heritage Lottery Fund, and in comparison, the Board held a small budget to allocate throughout the year.

Cllr Hocking felt that the Board should focus on funding projects in the Salisbury area, and felt that this was a County wide project.

Cllr Walsh asked how many young people from the Salisbury Area would benefit from this project? Answer: On page 52 of the agenda, the report clarifies approx. 15 young people from Salisbury. However once the work was complete and exhibited then many more.

The Chairman asked the applicant to clarify what was meant by the phrase ‘to identify and develop allies’ and read the definition of the word allies from the English dictionary. Answer: Carrie Creamer explained that the WYAP had existed for 15/16 years in Wiltshire. Its remit was to develop social arts and focused on developing work around resilience and building strong communities. The nature of this work had been brought about to combat the effects of bullying. The project supported equality, diversity and celebrating difference. The young people involved with this work saw the word allies as meaning someone who stands with them and supports them.

Questions from the floor:

·         Were elected members able to tell us whether other projects supporting these groups had been funded by the Board? Answer: The CEM looked in to this following the meeting:

·         At the meeting of the Board held on 17 March 2011, the following funding was awarded:

Decision

Rainbow Rooms UK was awarded £984 towards publicising and promoting support and services to lesbian gay bisexual and transgender (LGBT) people in Salisbury.

Reason – The application met the Community Area Grants  ...  view the full minutes text for item 14.

To note the written updates attached to the agenda and to receive any verbal updates from representatives present.

a)    Salisbury City Council (SCC)

b)    Laverstock and Ford Parish Council

c)     Police

d)    Fire

e)    Salisbury BID

f)      Community Engagement Manager

g)    Dementia Friendly Salisbury

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Chairman.

The Board received the following verbal updates:

Salisbury City Council (SCC)

Matt Dean – Leader

·         Election outcome overview – 17 Conservative, 5 Labour, 1 Lib Dem

·         The first meeting of the new Full Council would be on 5 June 2017, at the Guildhall commencing at 6-30pm.  Thereafter the Council would be back into its published committee cycle.

·         A meet your new Councillor event was planned for this coming Saturday 27th at the Guildhall 10am to midday.  This was an opportunity for anybody who so wished to come along and meet their new elected representatives for the City.

·         A sunset ceremony would take place as part of the Salisbury Live event on the Market Place on 9 June.  The ceremony, performed by the band of the Royal Artillery would commence at 6-30pm on the Guildhall Square.

·         The asset transfer implementation continued, with large scale additional investment into street cleaning starting to happen.  The Market Place and Guildhall Squares in particular, were already showing a big improvement.

·         The new Council’s focus would be on improving the cleanliness of the City, investing and raising the standards in our parks to the highest levels and to increase the number and diversity of the events programme in the City.

·         The Council would also soon be starting on its large scale capital programme and looking at investment requirements for facilities such as public conveniences and children’s play areas.

·         The Council had commenced a programme of weed spraying around the City.  This was part of a 3 year programme , with two full sprays of the City per year.

·         During the week commencing 5 June the Council was funding and managing a large capacity, highly powerful street sweeping truck to address the weed and detritus issues around the A36 from Tesco roundabout to St Pauls.  This truck was being brought in from Bristol and was the most powerful available.  It would be in Salisbury for a full week.  Once finished, smaller, more routine machines had been funded to access the areas the bigger machine could not and to also address, over a four-month period, all the other main roads into and around the City.

·         During the next two to three weeks a significantly increased number of hanging baskets would be appearing in the City, focussing this year on the Market Place and Guildhall Square areas.

The spraying, cleansing and floral initiatives would certainly have a very beneficial impact on the City environment.

The Chairman noted that the Area Board worked well and closely with SCC.

Laverstock and Ford Parish Council

David Burton, Chairman; gave the following updates:

·         Play Areas in Laverstock and Ford Parish. 

The Locally Equipped Area of Play at Old Sarum Country Park which Cllr Waller mentioned at the March Salisbury Area Board meeting was completed on time and to budget. It was proving very popular with the young people who helped select the play equipment in it. Our Neighbourhood Equipped Area of Play, together with an intergenerational Trim Trail, a new Multi Use Games  ...  view the full minutes text for item 15.

To consider the report, and to consider the recommendation that:

• The Area Board note the further work carried out to develop the proposed PSPO in Salisbury.
• The Area Board mandates that the PSPO working group carry out the necessary consultation on the agreed conditions to be contained within the order, and the area of Salisbury affected.

Cllr Matthew Dean updated the Board on the work carried out on the Salisbury’s Public Spaces Protection Order (PSPO), as detailed in the report attached to the agenda.

It had become clear that it was not apparent to everyone that the old bylaws for the city were not descended when Salisbury District Council dissolved.

Wiltshire Council had been involved with working groups across Salisbury where anti-social behaviour was taking place. Groups had met, chaired by an Officer. Actions of the group had led to the closing down of a sex establishment.

A Draft PSPO proposed for this area had been produced and was attached to the agenda. It was felt to be a very useful tool for the Police and Local Authority.

The Chairman asked that a typo in the document be corrected, this related to section 3 b, which reads - Remain in a public toilet when asked to do so in order to prevent nuisance or disorder

It should read - when asked to leave.

Decision

Subject to the above amendment, the Salisbury Area Board agreed to:

• note the further work carried out to develop the proposed PSPO in Salisbury.
• Mandate that the PSPO working group carry out the necessary consultation on the agreed conditions to be contained within the order, and the area of Salisbury affected.

To receive an update and consider recommendations for funding, as detailed in the attached report.

Note: Due to the timing of the unitary election and the scheduling of the first Salisbury Area Board meeting in 2017, the Health & Wellbeing Group has not yet met to consider this application.

Councilor’s are therefore asked to consider awarding funds to these H&WB applications, with the condition that the Health & Wellbeing Group are in support of the Boards decision; when they meet on 31^st May 2017.

The Board considered funding bids as detailed in the agenda.

It was noted that due to the timing of the unitary election and the scheduling

of the first Salisbury Area Board meeting in 2017, the Health & Wellbeing Group had not yet met to consider the applications.

The Board was therefore asked to consider awarding funds to these H&WB applications, with the condition that the Health & Wellbeing Group were in support of the Boards decision; when they met on 31May 2017.

Any queries raised by the Group at their next meeting could then be dealt with under the delegated powers divulged by the Area Board to the Community Engagement Manager, in consultation with the Board Chairman.

Following discussion, the Board voted on the applications in turn:

Decision

Avon & Wilts Mental Health Partnership Trustwas awarded £500 of funding from the Health & Wellbeing budget for 2017/18.

Decision

Salisbury Literacy Festival was awarded £1,000 of funding from the Health & Wellbeing budget for 2017/18.

Decision

Salisbury Dementia Action Alliance Launch Event – £350 of funding from the Health & Wellbeing budget for 2017/18.

Decision

Wiltshire Music Centre was awarded £1,500 of funding from the Health & Wellbeing budget for 2017/18.

Note: Following the Board meeting, the H&WB Group met on 31 May 2017, where they considered the applications for funding, along with the decisions of the Board, as detailed above.

The Group did not support the applications put forward by the Avon & Wilts Mental Health Partnership Trust, or the Salisbury Literacy Festival.

Their recommendations for funding were to support the Salisbury Dementia Action Alliance to the sum of £350 and the Wiltshire Music Centre to the sum of £1,500.

In light of these recommendations, the Board would ratify their decision at the next meeting in July.

To consider applications for funding from the Community Area Grants Scheme for 2017/18, as detailed in the attached report.

The Board considered six applications for funding from the Community Area Grant Scheme, as detailed in the agenda. It was noted that as the Board only had £64,000 for the year to allocate to grant projects, it would need to consider a reduced amount of funding for some projects, and that each application would be judged on its own merits.

Applicants present were invited to speak in support of their applications.

Following discussion, the Board voted on each application in turn.

Decision

St Marks Pre-school was awarded £1,500 towards Outside Classroom.

Reason – The application met the Community Area Grants Criteria 2017/18

Decision

Salisbury Garden Volunteers was awarded £500 towards

Reason – The application met the Community Area Grants Criteria 2017/18

Decision

Bemerton Heath Interagency Group was awarded £2,700  towards the roof project for the multi-use games area.

Reason – The application met the Community Area Grants Criteria 2017/18

Decision

The application from City Gate Salisbury, was deferred until July.

Reason

The applicant requested the deferral pending further development of their project.

Decision

Young Gallery was awarded £1,000 towards the purchase of display cases.

Reason – The application met the Community Area Grants Criteria 2017/18

Decision

The Secret Garden Salisbury was awarded £2000 towards the interactive 3D bee trail.

Reason – The application met the Community Area Grants Criteria 2017/18

Decision

The application from Exeter House School Parents Association was deferred until July.

Reason

The applicant was waiting for confirmation on a large Government Grant which would impact on the funding of the project as a whole.

The date of the next meeting is Thursday 6 July 2017, 7pm at City Hall, Salisbury.

The Chairman thanked everyone for attending and noted that the next meeting of the Salisbury Area Board would be held on 6 July City Hall Salisbury.