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Agenda and minutes

Venue: Alamein Suite - City Hall, Malthouse Lane, Salisbury, SP2 7TU. View directions

Contact: Lisa Moore  (Democratic Services Officer)

Items
Note No. Item

7.00pm

20.

Welcome and Introductions

Minutes:

The Chairman, Councillor Mary Douglas, welcomed everyone to the meeting of the Salisbury Area Board and invited the members of the Board to introduce themselves.

 

A question was taken from the floor. Mr Williams asked whether the Board had received an apology from Cllr Wheeler, regarding a response letter he had written two years previously, in connection to the financial cuts to the Salisbury Art Centre?

 

Answer: The Cabinet Member for Arts and Tourism had since changed, it was no longer Cllr Wheeler. The Chair suggested discussing the matter after the meeting to take the query forward.

 

Note: Mr Williams has now spoken to the current Cabinet Member for Arts, Cllr Clewer.

21.

Apologies for Absence

Minutes:

Apologies for absence had been received from:

 

·         Cllr Derek Brown – Board Member

 

22.

Minutes

To confirm the minutes of the meeting held on Wednesday 24 May 2017.

Supporting documents:

Minutes:

Decision

The minutes of the meeting held on 24 May 2017 were agreed as a correct record and signed by the Chairman.

 

23.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

Minutes:

There were none.

7.10pm

24.

Chairman's Updates

The Chairman will give an update on outcomes and actions arising from previous meetings of the Area Board.

 

 

·       Housing allocations – consultation to commence on 14 July

 

 

·       Public Space Protection Order – consultation:

http://consult.wiltshire.gov.uk/portal/public_health_and_public_protection/salisbury_public_services_protection_order

 

Supporting documents:

Minutes:

The Chairman drew attention to the information paper attached to the agenda for Housing allocations. The consultation for this would commence on 14 July.

 

The Public Space Protection Order consultation was running and could be viewed by following the link:

http://consult.wiltshire.gov.uk/portal/public_health_and_public_protection/salisbury_public_services_protection_order

 

 

25.

Information items

·         Clinical Commissioning Group (CCG)

·         Bobby Van Trust – Online Safety

Supporting documents:

Minutes:

The Board noted the following written updates attached to the agenda:

 

·         Clinical Commissioning Group (CCG)

·         Bobby Van Trust – Online Safety

 

The Chairman noted that the Issue of rough sleepers which had been reported on in the Journal, would be covered under item 10. By Cllr Hoque.

7.20pm

26.

Local Youth Network (LYN) Funding

The Board is asked to consider one Youth funding request, as detailed in the attached report.

Supporting documents:

Minutes:

The Board was asked to consider one application for Youth funding as detailed in the agenda.

 

TNT Family Fitness

Exercise classes with families. Bonding children and adults under the banner of health and exercise.

 

A debate then took place where the following points and questions were raise:

 

·       Were the young people on the LYN representative of our community area, as there only appeared to be two young people currently? Answer: This would be looked at by the board out of the meeting to see whether this could be improved.

·       The applicants should be at the Board meeting if applying for funding, to put their case forward.

·       The number of LYN members had dropped, but this was always a problem with young people as they go off to university and such.

·       We need to bear in mind that the Board did not currently have a Youth Officer and the CEM was covering this work.

·       There had been a vacant post for more than 6 months. Winnie used to bring the young people here from the LYN. It was sad to see a decline, but this was linked to the loss of that dedicated officer. We need to ask when that post will be filled.

·       Pete Williams had been supporting the LYN since the inception, he was there as a mentor not as a member. Pete commented that he had always been very impressed at the level of discussion that they had. The applicants were given a hard time, and applications were scrutinised by the young people.

 

Cllr Dean noted that he was happy to look into the planned arrangements for a replacement youth officer and feedback. He would also address the recruitment of young people to the LYN.

 

          Action: Cllr Dean to feedback the arrangements for a replacement      Youth Officer, and to work with the LYN on improving the youth         membership.

 

Karen Linaker noted that 2 young people had been referred as possible new recruits. She had been in contact with Winnie, who had provided some good advice.

 

Decision

The Salisbury Area Board awarded £1,500 to the TNT Family Fitness Project.

 

7.30pm

27.

Five Rivers Health & Wellbeing Centre - Shuttle Bus Pilot

An update on the outcome of the pilot project to run a shuttle bus service from the city centre to Five Rivers during 2016/17, and to consider whether or not the shuttle service should continue, as detailed in the attached report.

 

Supporting documents:

Minutes:

Karen Linaker gave an update on the outcome of the pilot project to run a shuttle bus service from the city centre to Five Rivers during 2016/17, and to consider whether or not the shuttle service should continue, as detailed in the attached report.

 

The Chairman introduced Margaret Wilmott, who read the following statement on behalf of Pam Rouquett:

 

I think Area Board councillors will already have seen Pam Rouquette’s paper, suggesting a change to the scheduled bus services such that Five Rivers is provided with a regular bus service via a stop on Ashley Road.  This has various benefits when compared to the service originally looked at and ruled out, covered in para 3.4 of the Shuttle Bus report.  The stop on Ashley Road would be within 400 yards of Five Rivers, and there is a pleasant flat traffic free route along the River Avon to reach the building.

 

Green Travel options to Five Rivers have not been promoted or developed as they should have been.  Although cycle parking stands have been increased from 38 to 64 the COGS group have been counting cycles parked there on weekday mornings, up to 4 times a month since 2012. Average bicycles parked there on a weekday morning was 6 in 2012, 7 in 2013 and 6 in 2015, 7 in 2016 after the opening of the extension.  So there has been no measurable increase in cycling despite the increase in floor area and people based at Five Rivers. Given this is being called a ‘Health and Wellbeing Centre’ this seems a particularly poor outcome.

 

There is no point dwelling on what is now water under the bridge.  However the failure to develop and implement a proper Green Travel Plan when this development ticked all the criteria for such a plan suggests that far from leading by example in this area Wiltshire Council have lagged far behind.  The aim to encourage a shift to active travel modes and public transport is stated in numerous Council policy documents – for example Local Transport Plan 3, the Salisbury Transport Strategy, the Salisbury Bus Quality Partnership agreement and the Air Quality Management Plan.

 

This isn’t necessarily a matter of money, there needs to be collaborative working with others and some joined up thinking. Salisbury Reds for example would be willing partners in any scheme to increase bus patronage since their business depends on this.

 

There also needs to be a full evaluation of the money which might be available to develop bus services and bus infrastructure.  The Salisbury Transport Study committed the Council to steps which would encourage walking, cycling and public transport use and money was allocated in the 2009/10 preferred option to help provide scheduled bus services. While funding is an issue, money has been collected from developments around Salisbury to put towards the STS – e.g. £846K is being paid in respect of the Erskine Barracks development. When I last asked about this in Nov 2015 £282K had already been paid,  ...  view the full minutes text for item 27.

7.45pm

28.

Health & Wellbeing Update and Funding

An update on the outcome of discussions at the last two Health and Wellbeing Group (HWG) meetings.

 

The Board is asked to consider the recommendations arising from the last HWG meeting, in relation to the applications considered at the last Area Board meeting.

 

Supporting documents:

Minutes:

Cllr Walsh introduced the report attached to the agenda. The Board noted the update and the outcome of discussions at the last two Health and Wellbeing Group (HWG) meetings, as detailed in the attachments.

 

After Considering the HWG recommendations, the Board ratified the decision for funding, held over from the last meeting on 24 May 2017, and considered new applications for funding.

 

Final decisions from applications considered on 24 May 2017:

 

Decision

The application from Avon & Wilts Mental Health Partnership Trust for the football training for clients with first episode psychosis was refused.

Reason

The HWG felt that such costs should be catered for by AWP.

 

Decision

The application from the Salisbury Literacy Festival was refused.

Reason

The HWG felt that the event would not directly facilitate the HWG priorities.

 

Decision

Salisbury Dementia Action Alliance - Launch Event was awarded £350

 

Decision

Wiltshire Music Centre – the Celebrating Age project was awarded £1,500.

 

Decisions on new applications

 

Decision

Safer Salisbury Group – The Men’s Shed Project was awarded £500.

 

Decision

Fisherton House, Older People’s Champion – The Older People’s Gynaecological Cancer Support Group project was awarded £300.

7.55pm

29.

Partner and Community Updates

To note the written updates attached to the agenda and to receive any verbal updates from representatives present.

 

a)    Salisbury City Council (SCC)

b)    Laverstock and Ford Parish Council

c)     Police

d)    Fire

e)    Salisbury BID

f)      Community Engagement Manager

g)    Dementia Action Alliance

 

 

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Chairman.

Minutes:

The Board noted the written updates attached to the agenda and received

The following verbal updates from representatives:

 

Salisbury City Council (SCC), Cllr Matt Dean

 

·       The Council was due to produce its annual report. Which would focus on business delivery.

·       Cllr Dean had produced a more strategic plan for the next 4 years, this would be presented at the next Full Council meeting

·       The contractors awarded the grounds maintenance contract had received their first tranche of payment. SCC was broadly satisfied with the work carried out.

·       A Play-day event in Churchill gardens was planned, as well as other events such as Street food Sundays.

·       The increased litter in the city caused by retail outlets, was actively being looked at. A litter action plan would be produced.

 

Laverstock and Ford Parish Council – David Burton

·       The Old Sarum  play park at Norman Drive which is modelled on the Old Sarum Ancient Monument during the Norman Period had been completed on time and to budget.

·       A second play park at Old Sarum by the Community Centre was now under construction, it was a much larger project and aimed at all ages, particularly teenagers. The central play park included a play tower, trampoline, 30 metre zipwire, rope swing, easy access nest swing, natural play elements (boulders, grassy banks and stilt course) and an interactive gamenetic feature. There is also a solar powered DJ mixing desk, a multi-use games area for teens and trim trail to encourage intergenerational play.

·       We have successfully negotiated, with help from Wiltshire Council planning 13 new play parks at Riverdown Park, Old Sarum and Longhedge to be built in next 2 years.

  • We are engaging with Wiltshire Council over the 6 play parks they own and manage in our Parish over the lack of maintenance leading to closure of three of them.
  • Negotiations with Barratts and Wiltshire Council Planning over The Country park at Riverdown Park were now progressing well.
  • Project work was taking place with the older community, delivered by Laverstock Memory group and the Circle Dancing CIC.
  • Work with Parish Planning (either a  Neighbourhood plan or a Parish Plan review) was progressing and we  intend to liaise with neighbouring Parishes including Salisbury City Council as work on this front gathers momentum.

 

Questions:

 

  • Who was leading the work on Parish Plan? Answer: Parish Councillors leading this work are David Burton, Hilary Davidson and Dick Buttigieg.
  • Have you a doctors at Old Sarum? Answer: There is a GP surgery in the parish at Bishopdown Farm. We are putting pressure on the developers to include one at Old Sarum/Longhedge also.
  • Had there been any progress with linkage between Longhedge and Old Sarum? Answer: The Parish is lobbing Persimmon Homes to hand land to us so we can sort this issue and get facilities put on this greenspace (play park etc).

 

 

Crime and Community Safety Group – Cllr Atiqul Hoque

The second meeting was held yesterday with partners from around the city, where the issues of street  ...  view the full minutes text for item 29.

8.10pm

30.

Street and Bus Stop Signage in the Salisbury Community Area

The board will discuss concerns regarding replacement of missing street and bus stop signage.

 

Minutes:

Cllr Brian Dalton drew attention to the paper circulated at the meeting, and noted that seven years ago he had brought the issue that old black road signs were being replaced with a cheaper alternative, to the Boards attention. He felt that the replacement signs were not appropriate for a medieval city.

 

He had been in contact with Officers at the council who had advised that the council no longer replaced street name plates.

 

Questions and comments included:

 

·       Cllr Dean agreed that the signage was important. He had been active over the years in trying to improve the signage around the city. He had instigated the repainting of the fingerposts and had the totems erected around the city. He added that for non-legal signs it must be accepted that Wiltshire Council (WC) did not have the funds to replace them. The exception to this was the replacement to street name plates. He felt that it was not acceptable for WC to say that they would not be replaced. There had to be some discretionary funds for this.

 

·       Cllr Walsh had been out to repaint road signs in his division, and had spent 18 months talking to a senior officer to have a sign put up in Gramshaw Road, as he felt that it should be replaced by the Council as part of the statutory requirements, from the government legislation.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        

 

·       Cllr Hocking shared the frustration, however he suggested that the Board should first quantify the problem by asking the councillors to go around their wards and identify all of the name plates and bus signs that either needed work, were missing, or broken. This data should then be collated to see the accurate picture of what was required, and then cost that work. This evidence could then be brought back to the Board for discussion on how to move forward.

 

·       Cllr Dalton would be happy to support that approach, however he noted that it was WC responsibility, as stated in the Legislation he read out.

 

Street naming and numbering is a statutory Council function. The relevant powers for local authorities are contained in Sections 64 and 65 of the Towns Improvement Clauses Act 1847, and Sections 17, 18 and 19 of the Public Health Act of 1925.

Both of these acts are still in force even though they were enacted many, years ago. These Acts require the local authority to prepare street naming and numbering schemes and to maintain a good standard of street nameplates. Both are essential for the efficient functioning of postal and emergency services as well as for the convenience and safety of the general public. Paragraph 19 (1) of the Public Health Act of 1925 specifically states that:

 

19.-(1) The urban authority shall cause the name every street to be painted, or otherwise marked, in a conspicuous position on any house, building or erection, in or near the street, and shall from time to time alter or renew such inscription of the name of  ...  view the full minutes text for item 30.

8.20pm

31.

Community Area Transport Group (CATG)

To note the report of the last CATG meeting held on 20 June 2017, and to consider any recommendations for funding arising from that meeting, as detailed in the report.

Supporting documents:

Minutes:

The Board noted the report of the last CATG meeting held on 20 June 2017, and considered the recommendations for funding, as detailed in the report attached to the agenda.

 

Decision

The Salisbury Area Board approved the CATG funding recommendations as set out in the report.

8.30pm

32.

Community Area Grants

To consider the applications for funding from the Community Area Grants scheme for 2017/18, as detailed in the report.

 

Applicant

Amount requested

Applicant: Harnham Memorial Hall
Project Title: Loop Induction System

View full application 

£2000.00

Applicant: Exeter House School
Project Title: Post 16 Centre - Accessibility Hygiene Area

View full application
 

£5000.00

Applicant: Salisbury Literary Festival
Project Title: Salisbury Literary Festival

View full application

£1000.00

 

Supporting documents:

Minutes:

The Board considered three applications for funding from the Community Area Grant Scheme for 2017/18, as detailed in the agenda.

 

Applicants present were invited to speak in support of their projects.

 

Following discussion, the Board voted on the applications in turn.

 

Decision

The Salisbury Area Board awarded £2,000 towards the hearing loop project at Harnham Memorial Hall.

Reason

The application met the Community Area Grant Criteria for 2017/18.

 

 

Cllr Walsh proposed the motion to award £5,000 to the Exeter House project. This was seconded by Cllr Rogers.

 

The motion was not carried.

 

Cllr Dean then proposed the motion to award £2,500 to the project, this was seconded by Cllr Hocking.

 

Decision

The Salisbury Area Board awarded £2,500 towards the accessible hygiene area at Exeter House.

Reason

The application met the Community Area Grant Criteria for 2017/18

 

Decision

The Salisbury Area Board awarded £1,000 towards the Salisbury Literary Festival.

Reason

The application met the Community Area Grant Criteria for 2017/18

 

9.00pm

33.

Close

 

 

The date of the next meeting is Thursday 14 September 2017, 7pm at City Hall, Salisbury.

 

Minutes:

The Chairman thanked everyone for attending and closed the meeting.

 

The next meeting of the Salisbury Area Board would be held on Thursday 14 September 2017, 7.00pm at City Hall.

 

Street and Bus stop signage handout

Supporting documents: