Agenda and minutes

The Chairman, Councillor Brian Dalton, welcomed everyone to the online meeting of the Salisbury Area Board

 

Members of the Board were invited to introduce themselves.

 

There were none.

To confirm the minutes of the last online meeting held on Thursday 4 March 2021 and the meeting to elect a Chairman and Vice-Chair, held on 18 May 2021.

Decision

The minutes of the meeting held on 4 March and 18 May 2021, were agreed as a correct record and signed by the Chairman.

 

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

 

There were none.

Any updates or outcomes arising since the previous meetings.

 

The Chairman made the following announcements:

 

Extraordinary Meeting:

 

An extra meeting had been scheduled to consider a Community Asset Transfer for the council owned Grosvenor and Riverside House on Churchfields Road.

 

This meeting would seek a decision from the Board on whether the CAT would progress to Cabinet.

 

The meeting would take place online due to the extended Civid-19 restrictions, on 12 July at 4pm. Further information was available by contacting the clerk.

 

 

Funding Decisions:

 

The legislation which allowed local authorities to take public meetings and decisions online was not extended past May 6th despite national requests for an extension.

 

Therefore, Area Boards held online before Covid-19 restrictions were lifted, would need to have funding decisions confirmed through the Leader Delegated Decision process.

 

Any funding that the Board awarded at the meeting would be sent on to the Leader to consider along with any public feedback, before it could be officially approved.

 

 

The Board is asked to note the information items attached and available online:

 

a.     Wiltshire Council Updates

b.     Healthwatch Wiltshire Update

c.     Consultation portal online

 

The Board noted the written information items attached to the online agenda, they included:

 

1. Wiltshire Council Update – Area Board Operational Model
2. Healthwatch Wiltshire updates for May & June
3. The consultation Portal

 

The Board is asked to consider the report and appoint Lead Councillors to Outside Bodies, Working Groups and Theme Areas of Work as detailed in the report and appendices attached to the agenda.

The Chairman noted the report and appendices attached to the agenda.  

 

The presentation slides included the lists of Outside Bodies (Appendix A) and

Lead Areas and working groups (Appendix B).  

 

Members were asked whether they would consider taking on any of the still vacant positions.

 

It was also noted that in Salisbury they were fortunate to have both an Older Person’s Champion and a Carers Champion, both of which had kindly agreed to continue for another year.

 

 

Decision

The Salisbury Area Board agreed to:

 

a.           Appoint Members as Lead representatives to Outside Bodies as set out at Appendix A;

 

b.          Agree to reconstitute and appoint to AB Themed Areas and the Working Group(s) as set out in Appendix B; and

 

c.           Note the Terms of Reference for the Working Group(s), as set out in Appendix C.

 

d.          To appoint a Carer and Older People’s Champion for the Area Board. Irene Kohler & Helen Dowse.

 

 

The Board is asked to consider and adopt the revised CEM Delegated Powers proposals as set out in the attached report and below:

 

Recommendation:

 

In order to expedite the work of the Area Board and to deal with urgent matters that may arise between meetings, the Community Engagement Manager, following consultation with the Chairman (or in their absence, the Vice-Chairman) of the Area Board, may authorise expenditure to support community projects (including youth, health and wellbeing and community area transport) from the delegated budget of up to £5,000 per application between meetings of the Area Board. The Community Engagement Manager should seek the views of all Area Board members to obtain a majority in support, prior to the expenditure being agreed.

 

Note: Decisions taken between meetings will be reported in the funding report to the next meeting of the Area Board explaining why the matter was considered urgent or necessary to expedite the work of the Board. Where a significant number of urgent matters arise between meetings, a special meeting may be called, following consultation with the Chairman to determine such matters.

 

The Board considered the proposal to adopt the revised CEM Delegated Powers as set out in the report.

 

Decision

 

The Salisbury Area Board agreed to adopt the CEM Delegated Powers for 2021/22 as follows:  

 

In order to expedite the work of the Area Board and to deal with urgent matters that may arise between meetings, the Community Engagement Manager, following consultation with the Chairman (or in their absence, the Vice-Chairman) of the Area Board, may authorise expenditure to support community projects (including youth, health and wellbeing and community area transport) from the delegated budget of up to £5,000 per application between meetings of the Area Board. The Community Engagement Manager should seek the views of all Area Board members to obtain a majority in support, prior to the expenditure being agreed.

 

Note: Decisions taken between meetings will be reported in the funding report to the next meeting of the Area Board explaining why the matter was considered urgent or necessary to expedite the work of the Board. Where a significant number of urgent matters arise between meetings, a special meeting may be called, following consultation with the Chairman to determine such matters.

 

 

To note the written updates and web links to partner webpages:

 

a)    Salisbury City Council (SCC) website

b)    Salisbury Neighbourhood Police Team - attached

c)     Dorset & Wilts Fire Update - attached

d)    Salisbury BID website

e)    Wiltshire Council – The Maltings update attached

 

 

To receive verbal updates from any Partners present:

 

·       Police – Inspector Tina Osbourne

·       Fire – Matthew Maggs

·       SCC

·       Salisbury Place Board – Vibrancy Pillar, Susi Mason

·       Safer and Supportive Salisbury – Anne Trevett

 

 

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Chairman.

The Board noted the following written updates and papers from Partners and Community Groups which were included in the agenda pack:

 

·       Salisbury Neighbourhood Police Team

·       Dorset & Wilts Fire Update

·       Wiltshire Council – The Maltings update

 

Partners present were then invited to present updates, these included:

 

Police – Inspector Tina Osborn

 

Questions:

·       The issue of skateboarding was not just in the Guildhall square but also in Culver Street carpark, I hope we could find a way to encourage people not to use it as a skate park.

·       Were there plans to give more publicity to the Online reporting tool on the website?

A - Yes we do regularly put it out on Twitter and Facebook and are keen to share that link with as many people as possible, if there was any help we could have in doing this please let us know.

·       Had there been any improvements on the catapult front?

A - There were 2 individuals arrested recently and since then there had been less incidents. Legislation around the use of catapults was really difficult.

·       Was there a way to see what was included in the Policing areas, on a map? 

A – Yes I can provide that.

·       There were incidents where people were setting up camp in specific areas around the city, including Elm Grove Road, where residents have complained that they cause a disturbance by playing music at all hours of the day.

A - It would be a partnership approach to issues like that. We would need to know the true picture of what was happening – happy to discuss this out of the meeting.

·       Those people were part of Alabare but they don’t like to stay in their property. The catapulting on Bemerton Heath was still ongoing at the Folly.

·       I have never seen any speed control measures on Harnham Road, could I be assured that we will get a fair share?

A – If there was an issue that we were not aware of then feed it into us so that it could be assess and acted on if necessary.

The Chair also noted that Harnham road would be getting SIDs, he asked the speaker to email him for more details.

·       There were incidents of dangerous cycling through library walk and on other pavements in the city. An initiative should be taken by Police.

 

SCC – Annie Child, Clerk

·       Following the election in May, 16 new Councillors were elected. The council was politically without overall control.

·       Induction sessions had taken place and the new Mayor was Cllr Caroline Corbin, with Cllr Tom Corbin as deputy Mayor.

 

·       Covid restrictions continued to affect some services

·       The next Full Council meeting would be held on 24 June 2021.

·       There was a new tenant for the Harnham Bunker

·       SCC were key partners in the development of ‘Salisbury Experience’.

 

 

Salisbury Place Board – Vibrancy Pillar – Susi Mason

The aim was to improve the attractiveness to residents’, young and old and to put on events and support the  ...  view the full minutes text for item 12.

Marc Read, Community Engagement Manager will provide an update on the Area Board Priorities for 2021/22.

 

Marc Read, Community Engagement Manager gave an update on the Area Board Priorities for 2021/22, since the last meeting, and introduced Sarah Gregson, who had been appointed by SCC in a similar role. Marc and Sarah had been working together to tackle some of the priorities they shared in common.

 

Other areas of collaboration were youth provision around the city and the formation of a strategic overview.

 

 

To receive an update from Victoria Moloney, Head of South Wilts Economic Recovery.

The Board received an update from Carli van Niekerk, Head of Service Major Projects.

 

The bid for funding had consisted of three projects. The amount awarded was £9,355.73, this would be split between the three:

 

·       Station Forecourt

·       Fisherton Gateway

·       Heritage Living

 

Questions and comments:

·       Could you ensure that the work on Fisherton Street did not stop at the bridge and instead continued the other side.

·       The pavements were unfit along many of the smaller off streets and courts from Fisherton street, was there assurance that they would also be looked at?

·       This shall become a standing item on the agenda for future updates as the projects move forward.

·       Salisbury is not suitable for disable people. The disabled access around the city is quite bad, when the projects are built and implemented could the needs of the disabled be included please?

A - Disabled access will be a key consideration.

The focus of the scheme will be the linkage, but we will also look at the junctions.

·       Would there be a bus interchange on the station forecourt, as at the moment a lot of buses stop on Fisherton street, there are already air quality issues on South Western Road.  Has any though been given to opening the north station entrance?

A – All of the comments would be fed back for consideration.

 

To receive an update from Carli VanNiekerk, Head of Service Major Projects.

The Board received an update from Carli van Niekerk, Head of Service Major Projects, on River Park, which was one of the Central Area Framework (CAF) projects.

 

The project was at phase 1 of the scheme, where a planning application had been submitted and extensive consultation with the master plans undertaken. This had shown 90% of respondents in support.

 

On the Ashley Road site, a new bund was being built to protect against future flooding. Other parts of the project would see a wet woodland area, work to Central Car Park and widening of a river channel.

 

Questions and comments:

·       If the coach park was done in different stages was there funding to do it all?

A – Looking at various funding sources, there was no time line for that at present.

 

·       There was a history of consistent low-level flooding, which caused havoc in some areas. Would works mitigate the problems?

A - We are aware of the problem, there were different types of flooding, we have applied for grant money form DEFRA and they had given us a grant to look in to surface water flooding in Salisbury.

 

 

Wiltshire Council is proposing to improve three key junctions around Salisbury, the Exeter Street Roundabout, Harnham Gyratory and Park Wall Junction, for cyclists, pedestrians and motor vehicles.

The Board received information from Carli van Niekerk, Head of Service Major Projects on the planned improvements to three key junctions around Salisbury, with the aim of reducing conjestion.

 

The junctions were:

 

·       Park Wall Junction – Wilton

·       Exeter Street Roundabout

·       Harnham Gyratory

 

 

Questions and comments included:

 

There are a couple of errors on road names on the map, New Bridge Road and New Harnham Road stops and joins to Harnham Road.

 

With regards to reduced traffic flow, what was the council using to prove that would be the case?

A – We use Traffic Modelling to verify the findings of a reduced delay.

 

The thought of more traffic lights fills me with horror. It’s the lights that cause the stopped traffic. When the lights on the gyratory stop working, the traffic flows freely. I would like to see no lights and have pedestrians under or over.

A - The work was necessary.

 

A Transport Consultant noted that she had tried on many occasions to engage with the council, she was delighted to see the improvements

A – We are considering all of the sites that were identified in the Core Strategy and the Local Plan Review.

 

The new development on Netherhampton Road should contribute £1.5m towards these junction improvements, how would that feed in to the process and did the modelling include all of the proposed developments in the area which had not yet started construction?

A – I will take that away to ask what happens to the S106 contributions.

 

The Neighbourhood Plan Steering Group was trying to get to the bottom of the S106 agreements. How much of the funding would need to come from the 106 towards this project?

A – I am not sure how much of the 106 money would be contributed towards the scheme. DFP would only fund 85% of the scheme.

 

Was Lower Road included in the traffic modelling, as it was omitted from the model completely when the study was carried out for the housing?

 

 

Note: due to a transition from old to new on the online grants system, there are two funding reports attached and grants listed below are split between them.

 

 

The Board will consider any funding bids as detailed in the attached report and listed below:

 

Officer: Marc Read, Community Engagement Manager

 

 

Youth Funding

 

Applicant	Amount requested
Applicant: Salisbury Football Club Project: Kickstart Freeplay   View full application	£928
Applicant: My Salisbury Project: Project Spark   View full application	£5,000
Applicant:Rise 61 Project: Getting Active 1 to 1s	£5,000

 

 

Health & Wellbeing Funding

 

Applicant	Amount requested
Applicant: Dance Six-0 Project: Dancing within Guidelines   View full application	£1,290
Applicant: Silver Salisbury Group Project:	£1,000

 

 Community Area Grants:

 

Applicant	Project	Requested
The Honeybee Project	The Honeybee Project	£900
This is Salisbury	This Is Salisbury Music Event	£5410
RISE 61	Community Log Cabin	£5000
The Pantry Partnership CIC	The Pantry Partnership upgrade of premises	£2342
Buzz Action Foundation CIO	Big Rig Outdoor Activities with Enhanced Disabled Access	£5000
St Marks Preschool	St Marks Preschool Playground Project	£5000

 

The Board considered funding applications as set out in the report attached to the agenda. Any applicants present were invited to briefly set out their projects.

 

Youth Funding:

 

Salisbury Rovers Football Club – Application Withdrawn

 

 

This is Salisbury Music Event

The Board was asked to note an award which had been approved under the CEM delegated powers process.

 

My Salisbury – Project Spark media project - £5,000

Applicant, Andy Munns presented the project.

 

Decision

The Area Board awarded £5,000 to My Salisbury for its media project.

 

 

Rise 61 – Getting active 1 to 1s - £5,000

Applicant Paul Cable presented the project which aimed to launch new sessions on Bemerton Heath.

 

Decision

The Area Board awarded £5,000 to Rise 61towards the Getting Active project.

 

 

Health & Wellbeing (HW) Funding:

The HW Panel had met to consider the applications and fed back recommendations for each.

 

 

Dance Six-O – requested £1290

Vicky Thornton presented the project which was an initiative for older people to take part in dance activities with health benefits.

 

Decision

The Area Board awarded £1,000 to Dance Six-Otowards the project.

 

 

Silver Salisbury Group – requested £1000

Irene Kohler presented the project

 

Decision

The Area Board awarded £1,000 to Silver Salisbury towards the project.

 

 

 

 

Community Area Grant Funding:

 

 

The Honey Bee Project – Storage shed - £900

Mark Sines presented the project which involved work with people with mental health issues and disabled Ex-serviceman with PTSD

 

The honey and wax products that were produced would be harvested and those taking part in the project would be taught how to work with the bees and process and jar the honey. Produce would then be sold on a small market stall with all funds to be put back in to the project.

 

Decision

The Area Board awarded £900 to The Honey Bee Project towards the Storage shed.

 

 

Rise 61 - community log cabin – £5000

Robin Imeson presented the project.

 

Decision

The Area Board awarded £5000 to Rise 61 towards a Community log cabin.

 

The Pantry Partnership CIC - premises upgrade – £2342

Fiona Ollerhead presented the project.

 

Decision

The Area Board awarded £2342 to The Pantry Partnership CIC towards the premises upgrade.

 

Buzz Action Foundation - big rig outdoor activities with disabled access –£5000

Jonathan Russell presented the project for a 5m aerial rig – for use by disabled participants.

 

Decision

The Area Board awarded £5000 to Buzz Action Foundation towards the outdoor big rig with disabled access.

 

 

St Marks Preschool - playground project - £5000

Ben Egan presented the project.

 

Decision

The Area Board awarded £5000 to St Marks Preschool towards their playground project.

 

Future Area Board dates:

 

·       30 September 2021

·       2 December 2021

·       10 March 2022

 

For Grant application timescales please contact the Community Engagement Manager: marc.read@wiltshire.gov.uk

 

 

 

The Chair gave a reminder that an online - extraordinary meeting had been set up to discuss the Community Asset Transfer request for Grosvenor & Riverside House. This online meeting would be held on 12 July at 4.00pm.

 

For further information please contact the CEM marc.read@wiltshire.gov.uk