Agenda and minutes

The Chairman, Councillor Jose Green welcomed everyone to the meeting of the South West Wiltshire Area Board.

Apologies for absence were received from:

• Clare Churchill – Clerk to Dinton,Donhead St Mary, Burcombe, Fovant, Berwick St John, & Quidhampton parish councils.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To confirm as a correct record and sign the minutes of the previous meeting held on Wednesday 11 October 2017.

To note any matters arising from the minutes of the last meeting.

The minutes of the previous meeting held on Wednesday 11 October 2017, were agreed a correct record and signed by the Chairman.

The Chairman made the following announcements:

·       The Local Plan Review consultation was open online and public meetings were also being held.

·       Healthy Schools Programme – being aware of the health and wellbeing of pupils in Wiltshire. 131 schools across Wiltshire were taking part, with 77 schools already awarded a special plaque, Broadchalke had received a gold level award.

·       From 4^th January 2018, the Tisbury Library would increase its opening hours to include Thursday mornings.

·       The AONB had a landscaping partnership scheme, and were organising some exciting events and projects ahead.

·       There were 24 grit machines up and running across the county, spreading salt.

·       Future area board items would include issues around rural mobile phone signal and broadband, and affordable housing.

·       On 16 December the Nadder Centre would hold its first film showing, it would be the movie Home Alone.

·       The Christmas party would be held at the Nadder Centre on 22 December.

Karen Spence (Public Health Specialist, Wiltshire Council); will deliver an interactive session focusing on how to maintain and improve positive mental health and wellbeing.

Karen Spence, Public Health Specialist delivered an interactive session focusing on how to maintain and improve positive mental health and wellbeing.

A copy of the slides from the workshop are attached to the end of these minutes for info.

The Public Health Team are looking at the health of the population and are working on helping people to stay well, with a focus on changing the way Mental Health is thought about.

Karen ran a workshop exercise to explore different reasons for stress and the various coping mechanisms to deal with stress.

To receive any verbal updates from Partners and Community Groups present, including:

·       Police – Neighbourhood Teams

·       Fire & Rescue

To note the following written updates attached to the agenda:

·       Wiltshire Council Items for Information

·       Wilton Town Team minutes

·       Clinical Commissioning Group Updates

·       Healthwatch Wiltshire Update

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Community Area Manager.

The Board noted the written updates attached to the agenda and circulated at the meeting. The following verbal updates were received:

Police – Inspector Pete Sparrow & John Hutchings

A written report was circulated at the meeting.

·       The Salisbury Officers had been set a challenge to be as visible as possible, as so many times people say that Police Officers are nowhere to be seen. The challenge Pete set his Officers was, who could be the most visible this month? For short 20 minute bursts, all officers available would be out on the streets for all to see.

·       On Monday Officers went to Wilton, with 7 patrolling the shopping village. This made a visible statement. We are out there and we do care. This action acts as a deterrent.

·       We do lots to tackle crime and we still live in a very safe area.

·       On target for response times for the Wilton area.

·       This time of the year is the peak time for rural crime, such as hare coursing. We need the community to report incidents.

Questions:

·       Q – why was rural poaching your number one crime? Answer: The old traditional image of one for the pot is far off the mark. Rural offences taking place now were not purely people poaching for their own pot, there were huge gambling implications with competitions to see who could catch the most. It was a profit-making act. Associated offences create the need for us to tackle this.

Fire – James Toomey, Station Commander at Wilton.

·       The Fire Service had started a ‘Be one of us’ campaign to increase the numbers of Officers from other areas of the community.

·       We attend other incidents in bigger areas, which are not included in these statistics for our community area.

·       We need help to recruit more Officers to be trained. We have had very little success in attracting new recruits.

·       Promoting Safe and Well visits.

Questions:

·       Q – The number of false alarms was quite alarming, why was it so high? Answer: We don’t get too many, these can be caused by burnt toast setting the domestic alarm off and some building alarms going off faulty.

·       Q – It was good to see in Wilton that the daytime figures had increased, but Tisbury’s daytime cover was still low. Answer: Tisbury did not have enough people available through the day. They were desperate for people. Lots of employers did not have spare staff and could not release their staff to provide cover. In Wilton we rely on shift workers and the self-employed.

·       Q – The Fire service was looking at a new pay structure which may increase interest. – Answer: Wilton was one of the first to go on the pilot scheme, working on salary scheme instead of the old way of pay as you go. This had been very successful there.

·       Q – The Co-responding service in Mere was useful, but we should be given the code to access the defibrillators rather than  ...  view the full minutes text for item 57.

To receive an update from the Chairman of the group; Councillor Tony Deane, and to consider any recommendations for funding arising from the last CATG meeting.

The Board noted the written report attached to the agenda and considered the recommendations listed in the table.

The Substantive bid for the A30 Brook Hill, Donhead St Andrew, was not awarded funding at this time. Further bids could be put forward next year.

Decision

The South West Wiltshire Area Board approved £1,500 of CATG funding towards the Swallowcliffe 20mph feasibility study.

To receive an update on the progress of the Campus since the last meeting.

The Board received an update from Cllr Deane on the progress of the Campus since the last meeting.

·         Wiltshire Council would be providing a facilities Manager to look after the centre and to promote its use. This Officer has not yet been appointed but the process had started.

·         Tisbus, would be moving to the Nadder Centre car park, to release car parking on one of our council estates.

·         On Saturday 16 June 2018, there would be a repeat of last year’s charity day. Hoping to get Nadder Charities involved.

Steve Harris added:

·         A Christmas programme of activities had been put together and marketed to local schools. This would include a film session and rhyme time.

·         The terms of the lease for the use of the centre by the History Society, were in the process of being drawn up.

·         Cranbourne Chase AONB discussions ongoing – looking at requirements for the future.

·         The old sport centre site was considered by Cabinet, where it was decided that the site would be put up for sale.

To note the record of the last LYN Management Group meeting and to consider recommendations for funding, as detailed in the attached papers, for the following applications:

·       Kilmington & Stourton Cricket Club, requesting £1,000 towards a new mower.

·       Fovant Youth Club requestion £2,000 towards new toilet area.

·       La Folia requesting £2,000 towards a music project.

Cllr Wayman noted the record of the last LYN Management Group Meeting and considered the recommendations for funding, as detailed in the papers attached to the agenda.

Decision

Kilmington & Stourton Cricket Club was awarded £1,000 of Capital Funds from the Grants Budget, towards the purchase of a new mower.

Decision

Fovant Youth Club was awarded £2,000 of Capital Funds from the Grants Budget, towards a new toilet area.

Decision

The bid from La Folia was not supported by the Board.

Reason

The LYN felt that the project would not benefit enough young people from the community area.

Decision

The Board awarded £300 to Seeds4Success to extend the Monday evening activities programme at the Nadder Centre until end of March 2018.

To note the report from the Health & Wellbeing Group as detailed in the attached papers.

The Board noted the attached report from the Group. Lead Member, Cllr Jose Green updated that she had attended a couple of meetings to look at what had been happening across the area in terms of dementia awareness.

Anne Marie has submitted a report as she had now reached the end of her first contract.

Looking ahead:

·       Over next 6 months, the Group would be building on work already carried out over the last 12 months. Cllr Green would be reviewing the village spread sheets.

·       A Pop up café on Wednesdays in Hinton hall was planned.

·       A Memory group and Sunshine group would be starting in Tisbury.

·       Work over the next 6 months would be focused in Mere.

·       Hoping to initiate ‘Chat Mats’ in Mere and Tisbury over the next 6 months.

·       A ‘Tea at 3’ initiative would start in January.

To note the draft record of the last meeting.

Lead Member, Cllr Jeans gave an update to the Board. The Board noted the draft record of the last meeting held on 22 November 2017, attached to the agenda.

Cllr Jeans noted that the Group had suggested taking on the SIDs scheme into its remit, as it felt the scheme more naturally sat within the work of this Group.

Cllr Deane proposed that this suggestion be discussed at the next Councillors meeting.

Community Area Grants

The Board members will consider applications for funding from the Community Area Grants Scheme, as detailed in the attached report and listed below:

Area Board Project Funding

The Board members will consider the project funding proposals detailed in the attached report.

Fingerpost Funding 2017/18

To consider the bid for funding from this scheme from:

And to consider the proposal that a further £1,400 is ring-fenced for this scheme to allocate funding for previously awarded and future applications.

Monday evening youth offer at the Nadder Centre:

South West Wiltshire Area Board allocated £5,000on 7/12/16 towards costs associated to run a Monday evening youth offer at the Nadder Centre in Tisbury throughout 2017.

Running costs for the project from January 2017 – June 2017 were £2,057.44. Due to savings made during the year it is proposed to allocate an additional sum of £300 to enable the project to run until the end of the financial year 2017/18 (end of March 2018).

The Board considered two applications for funding from the Community Area Grant Scheme, as detailed in the agenda.

Decision

Wiltshire Rural Music School was awarded £1,000 towards the Music on Your Doorstep project.

Steve gave background to the Art Commissioning project.

The funding was for an Artist to produce a piece of work and then also run community engagement workshops. The Board was asked to re-align the previous £5k that had been set aside to this project.

Comments:

This should come back in great detail before it goes ahead. It is a lot of public money and we need to be shown that it was being spent in an acceptable way.

It would be useful if it was a local artist. This could be condition this.

What is the £500 legal cost for? Answer: It was the legal fee to transfer the £5800 to the artist.

Decision

Messums Wiltshire Ltd was awarded £5,000 towards an art installation at the Nadder Centre, with the condition that a project plan come to the Board for approval under delegate powers to the CEM in consultation with Board Cllrs.

Decision

The Board awarded £230 of Fingerpost funding for 2017/18 to Sutton Mandeville.

Decision

The Board agreed to allocate a further £1,400 to the Fingerpost Project scheme.

The next meeting of the Board is on Wednesday 7^th February 2018, at 6.30pm

The next meeting of the South west Wiltshire Area Board will be held on 7 February 2018.