Agenda and minutes

The Chairman, Councillor Jose Green welcomed everyone to the meeting of the South West Wiltshire Area Board.

The new Community Engagement Manager, Karen Linaker was introduced.

Apologies for absence were received from:

• Richard Mitchell – Tollard Royal PC
• Steven Banas – Swallowcliffe PC
• Clare Churchill – Quidhampton PC
• Phil Matthews - Wilton TC

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To confirm as a correct record and sign the minutes of the previous meeting held on Wednesday 30^th January 2019.

To note any matters arising from the minutes of the last meeting.

Since the agenda was published, there had been a correction to minute number 10 – Health & Wellbeing Funding, to reflect the correct decision taken by the Board on the Sensory Garden project.

That decision should have been recorded as an award of £4,500 with the condition that Tisbury PC also put in a further 50% (£2,250). With a note: That the applicant was still fundraising so all income would need to be in place before the Board funding released.

This amendment had been made online and included as part of the signed minutes.

Decision

The minutes of the previous meeting held on Wednesday 30^th January 2019 were agreed as a correct record and signed by the Chairman.

The Chairman made the following announcements:

• The Nadder Centre open day had been held on 16^th March.
• Compliments to the local farmers on the hedge cutting, as they were now  noticeably neat.
• The Great Spring Clean Event – This initiative was proceeding within some willages and would be supported by Wiltshire Council.
• Alfred FM – A new radio station had been introduced in Shaftesbury – covering some of our rural villages on the periphery of Dorset.
• Real Madrid Football Team would be hosting coaching at the Nadder Centre during the summer holidays, from 26^th to 30^th August.
• Salisbury to get ultrafast Broadband. It would be the first city centre to be wholly fibred by April 2020, that would include homes and businesses. Cllr Church added that it was amazing that Salisbury would be the first full fibre city in the UK, Openreach aimed to complete the programme in a year, it would be a very fast roll out. More info was available on the Council website. When complete it will include a map of the areas covered.

To receive any verbal updates from Partners and Community Groups present, including:

·         Police – Neighbourhood Teams

·         Fire & Rescue

To note the following written updates and information attached to the agenda:

a)    Police

b)    Fire

c)    Wiltshire Council Items for Information – Electoral Review & Children’s Centres

d)    Clinical Commissioning Group

e)    Healthwatch Wiltshire

f)     To note the information on current consultations, to take part and for further information, visit the consultation portal:   http://www.wiltshire.gov.uk/council/consultations.htm

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Community Area Manager.

Decision

The Board noted the written papers attached to the agenda and the verbal updates from partners present.

Police – Neighbourhood Teams - Inspector Pete Sparrow

In addition to the written report included in the agenda pack, he gave an update which included the following points:

·       The Inspector for the West has not been able to attend. His update would be in the minutes.

·       There had been a national increase in knife crime, however a very small number of incidents could influence those figures.

·       County Lines – The key message was to look out for your children, if they were showing signs of having some wealth, like new trainers or phones and you had not bought them, then it was likely that they were getting those items from other means. The drugs sellers recruit our local youths to do the running. They can make a lot of money running for the dealers. This could then lead on to drugs and knife crime. Please look out for this in the early stages. If you see signs that don’t make sense then challenge.

·       Our Special constabulary had already provided over 8100 hours of free service in the first 3 months of the year, just in the Salisbury area.

·       Wilton area – crime was still very low, with no particular spikes or trends in any areas.

·       We are starting to see a rise in outbuilding thefts and lead thefts. The advice it to record your serial numbers so you have a chance of identifying items after they are stolen, and to make your items easily to identify by painting them with bright or distinctive marks.

·       A decision had been taken to split the area into two sections. Pete would take command of the Salisbury end and a new inspector would be coming in for the Amesbury section.

Questions and comments:

·       Cllr Deane - You mention boundary changes, why are the police not amalgamating the police for the south west area, to cover our area? Answer: The Inspector going to Amesbury was coming from another area. We want to keep the Officers on the ground. The decision was that Mere and Tisbury should stay under Warminster for now.

·       We saw a picture of you with an award, of a skateboard. What was the award for? Answer: In November we ran a month of hairy officers, where we grew our facial hair for the Movember Charity campaign, to raise awareness and money for Men’s health charities. Our force came first and raised £xxx.

·       We never see a policeman walking in Tisbury, there are less than ever. Answer: I can give some context, my area is Salisbury, Wilton and Alderbury. At times you only have 3 Police Officers on duty, and they have to be deployed where the crime is, fortunately Tisbury is a low crime area. Patrols are put in place when crimes are happening. They have a large area to cover.

·       Would this change once the PCC had applied the money  ...  view the full minutes text for item 17.

To receive a presentation from the Cabinet Member and Director for Housing and to debate housing need in this community area, and the potential affordable housing options available to meet that need.

The Board received a presentation from the Cabinet Member Cllr Richard Clewer and Director for Housing Simon Hendey, which outlined the housing need in this community area, and the potential affordable housing options available to meet that need.

Nationally we have a housing crisis. In Wiltshire we have a housing problem with different housing problems across the county. We currently had 96 families in temporary accommodation in Wiltshire.

We have council housing stock that was part of the District Council stock prior to unitary. We are adding to that stock, and looking at other innovative ways to provide new housing.

There is a shortage of housing for key care workers, if we could house them in areas of need we could make sure we are targeting the best social need.

There had been a refresh of the Core Strategy, we were not expecting new housing numbers before 2026.

Housing need in South West Area

• In the South West Wiltshire area housing need was calculated at 1871 households from 2016 – 2036, with the highest proportion of 47% of that figure requiring two bed properties.

Affordable housing need was calculated from using data from the WC housing register. Figures this week indicated that 92 families were registered in the South West area with a housing need.

Affordable Rented Housing

Rents set at 80% of market rent or local housing allowance. Access into that affordable housing is quite strict.

Shared Ownership Housing

Provided by registered housing providers as well as the Council. Minimum of a household income of £18k a year. They get a mortgage for a percentage of the cost of the property, with the remaining cost being paid as a rent, alongside the mortgage repayment.  Help to Buy South

Community Land Trust (CLT)

Land or property in these schemes cannot be sold off for private gain. Often schemes which are provided by local providers, community groups.

The Chairman then welcomed three speakers from the local area.

Ione Lacey – Nadder district wide CLT

I had been to a talk in Salisbury and the national speaker for the National Land Trust was there. We held a community meeting here and were lucky to get some excellent people from the area on board. They have been able to set up a legal framework and we are now a registered charity.

The advantages are that the land belongs to the community. That is really important, as in the past some of the properties have been sold off. We can also raise funds as we are a charity. The concept is created by local people for local people.

Ashley Truluck – Broadchalke

Broadchalke is a thriving rural village with 5 working farms. Several years ago we found that we were in trouble, as in danger of becoming a sleepy hollow, with too few local amenities. We took the chapel and rebuilt the inside, converting it into a post office and shop, and still used for services on a Sunday.

Having created the momentum that  ...  view the full minutes text for item 18.

The Board is asked to consider the recommendations in the Highways Maintenance report attached to the agenda and to receive a presentation from Diane Ware, Principal Highways Officer.

Recommendations:

1.    To welcome the road surfacing work and repairs carried out in 2018/19 and notes the improvement in the overall condition of Wiltshire’s roads in recent years, but acknowledges that further investment is still required.

2.    To approve the highway maintenance scheme list for 2019/20 prepared for the Area Board.

3.    To note the new provisional five year programme, which will reviewed annually to ensure best value for money and whole life costing for the highways asset.

Diane Ware, Principal Technical Officer for Highways gave a presentation on the proposed Highways Maintenance schedule for 2019/20.

The South West Wiltshire (SWW) area had been ranked at having the worst road network across Wiltshire. This would mean that SWW area would be allocated the highest amount of funding.

The parishes were also returning their wish lists on the additional funding.

The Board was asked to approve the recommendations as set out in the report attached to the agenda.

Decision:

The South West Wiltshire Area Board agreed:

(i)             To welcome the road surfacing work and repairs carried out in 2018/19 and notes the improvement in the overall condition of Wiltshire’s roads in recent years, but acknowledges that further investment is still required.

(ii)           To approve the highway maintenance scheme list for 2019/20 prepared for the Area Board.

To note the new provisional five-year programme, which will reviewed annually to ensure best value for money and whole life costing for the highways asset.

To consider the Local Youth Network meeting notes and funding recommendations as detailed in the attached report.

The Board noted the report of the Community Engagement Manager and considered the recommendations for funding from the Youth Budget for 2018/19. 

Jaki Farell from Seeds4Success was in attendance with a group of young people who gave a short outline on the woek and projects they had taken part in. These included:

·       Clearing footpaths and widening them to improve access.

·       Learning practical skills, working as a team and social skills.

·       Working to earn reward trips – quad biking and an archery trip.

·       The work carried out by the young people benefited both them and the community.

·       Requests to work at community events - its not just conservation work.

Seeds4Success

Weekend leisure credits programme – requested £5,000.

Decision

The Area Board awarded £5,000 of Youth Funding to Seeds4success, towards the weekend leisure credit programme.

Woodford Valley Primary Academy

Salisbury Schools Mini Marathon event – requested £500

This event engages 30 schools across four community areas. The Southern Wiltshire AB granted £500 towards this event, and the Amesbury AB also are considering £200 towards the event. The event had run for 30 years.

Decision

The Area Board refused Funding to Woodford Valley Primary Academy towards the Salisbury Schools Mini Marathon.

Reason

The project has already received full funding from alternative Area Boards.

To consider the update and recommendations of the last meeting, as detailed in the report attached to the agenda.

The Board noted the Community Safety Group report attached to the agenda and considered the recommendations contained within.

Cllr Wayman was pursuing the matter of criteria for SID installation and would feedback in due course.

Action: Feedback on the SID installation criteria for insurance to be circulated when available.

Cllr Jeans – read out statement from Highways Engineer, David Button regarding the SID installation. He went on to say that if you have a SID in your parish, if you stand behind it and it doesn’t cause a danger, as long as your parish insurance covers the work and they are aware that there are WC protocols, and do not require you to follow those to be covered, then you are insured.

Mike Ash – The WC protocol says anyone deploying the SID has to have a Streetworks accreditation. Our volunteers will stop doing it if this cannot be resolved.

Decision

The South West Wiltshire Area Board approved the recommendations:

1.    That the CEM issue a communication to the general public with the best numbers and systems to use when wishing to report speeding.

2.    The Community Safety Group further develop work already started by Mike Davidson to encourage greater use of the online system to map local neighbourhood watch schemes and increase use of the neighbourhood alert system, by organising more community safety events in Tisbury, Mere and Wilton

To receive an update.

The Board received an update from the Community Engagement Manager. The main points included:

• A public announcement was made yesterday confirming that Real Madrid, one of the world’s most iconic football clubs, would be giving young British football players the opportunity to experience top-class coaching this summer here at the Nadder Centre from the 26^th - 30^th August. Coaching sessions would be available to boys and girls aged 6-16 of any footballing ability.

·      Open Day - A huge thanks for all who attended, ran a stall, or were involved in whatever way on the day.  It was a great day, there will be many more to come.

·      Now that the centre was more than up and running well, Karen would be setting up a Steering Group of principle users in April, so that – moving forward we could all work as one team at the centre. Further improve operations, enhance services, maximise the footfall and income generation and strengthen the reputation of this centre here in south west Wiltshire.

·      Karen was working with Messums to deliver the art installation event in July this year

Last a handful of mentions:

·       A March Leisure offer helped to generated 14 new members

·       A unique Karate Course would start this Saturday bringing Anti Bullying, Autism and Karate together

·       The Bounce Castle return to the centre on the 8^th April bringing castles of all shapes and sizes – last Sunday’s session saw over 100 children and families attend

·       A Roller Disco was booked with Disco Dion for Wednesday 10^th April

·      New regular Soft Play sessions had begun by popular demand on a Tuesday, Wednesday and Friday 2.00-4.30pm

Question:

Mere TC - Town Cllrs used to visit Area Boards at other community areas, but now the Board only uses the Nadder Centre. Answer: Karen - I am hopeful in encouraging the AB back out to the Mere and Wilton Community Areas. We are however limited to using free venues only.

To note the last CATG meeting notes and consider any recommendations for funding, as detailed within the report.

The Board noted the update and considered the recommendations within the report attached to the agenda.

Cllr Deane noted that it had been quite an interested meeting, and thanks to the highways budget and the work to be done in the area, we are not quite committed with our funds.

Cllr Deane also stated that Highways Engineer, Dave Button has said that they would address the white lining. In CATG there was £10k allocated to white lining, that may now not be needed for that works, so we may have that money back in the pot.

We are again looking for two applications for villages to investigate 20mph scheme. The Tisbury scheme apparently cost around £6k.

Cllr Wayman noted that the Brook Hill scheme for a flashing sign was premature, and felt that it should go back to CATG. We may be the decision makers but it’s the CATG group that make the recommendations. We do not have proper costings at this stage.

Decision

The South West Wiltshire Area Board approved the following funding recommendations of the CATG:

·       Issue 4714 – Dinton Steep Hollow signage – agreed to fund the scheme at a cost of £750 subject to a contribution of 25% from DPC and agreed to make it a top 5 priority.

·       Issue 6041 - Semley, Junction by Church Farm – improvements to the layout of the junction – agreed to make top 5 priority.

·       Issue 6658 - C25 Stops Hill – Grade 2 listed Bridge Tunnel Improved signage prior to crossroads at Beckford Arms – agreed to make top 5 priority.

·       Issue 6894 – B3092 – Coombe Barn Lane, Farm Vehicle Warning Sign - Agreed to fund the scheme at an estimated cost of £750 subject to KPC contributing 25%.

·       Issue 6998 – Market Square Wilton – Dropped kerb for pedestrian access to Wilton Baptist Church - agreed to fund the scheme at an estimated cost of £1500 subject to WTC to contributing 25%.

Community Area Grants

The Board will consider applications for funding from the Community Area Grants Scheme as detailed in the report and below:

Health & Wellbeing Funding

To note the report and consider the funding bids to the Heath & Wellbeing budget for 2018/19.

Fingerpost Funding

To consider bids for Fingerpost Funding for 2018/19, as detailed in the attached report.

The Board considered two applications for funding from the Community Area Grant Scheme for 2018/19, as detailed in the report attached to the agenda.

Chilmark Horticultural Society

Chilmark 400^th Anniversary Fayre – requested £1000

Applicant Mike Scott outlined the event. This year marked the 400^th anniversary of the first recoding of the fayre. This year many of the participants would be in period traditional dress. The Parish Council had also put £300 of funding towards the event.

Cllr Jeans – what would the £1000 be spent on specifically? Answer: We need to hire a big tent for the activities to be under cover should the weather not be good. Making more provision for the expected numbers of visitors, by putting toilets in and costumes.

The event would be held on 20^th July.

Cllr Deane - Any one of the villages could come to us for the same thing. In the past they have all been run without subsidies. The Tisbury PC has a large tent they might hire out to you. Answer: This is a community activity, and special this year as 400^th anniversary, we are putting on more than we have ion the past as it is a special celebration. Somehow, we need to fund an event that will benefit the community as a whole. It brings people together when they rarely do get that opportunity.

Cllr Church - This is a community village event. We should be supporting. I support this as it’s the 400^th anniversary. I propose £500.

Chairman of the PC – When we looked at the detailed budget, showing what was required in terms of the costume hire and the tent hire etc. We were happy to support the event.

Decision

The South West Wiltshire Area Board awarded £500 of funding to the Chilmark 400^th Anniversary Fayre.

Reason

The application met the community area grant criteria for 2018/19.

Wilton Town Council (WTC)

Wilton ecoTown Project - solar scheme Castle Meadow – requested £1500

WTC had been trying to become greener in what they do and were trying to put a solar installation on to the pavilion. It has cost approximately £6k to put the system up.

Plans also included installing an electric charging point for cars in the town and a milk refill point from a vending machine in the town.

Cllr Church – I thought the work had been done today? Answer: I am not sure whether it has been. I know we want to get the panels in before the end of the month.

Cllr Wayman – Would the electricity consumption benefit users? Answer: We built it a few years ago after taking a public works loan. It is not available for public use, with that use increasing. The rental tariff could be reduced for users.

The CEM confirmed that the announcement that day on Facebook was a trailer to the completed works which were hoped to be complete by L – when  ...  view the full minutes text for item 24.

The next meeting of the Board is on Thursday 23^rd May 2019, at 6.30pm

The next meeting of the South west Wiltshire Area Board will be held on Thursday 23^rd May 2019, 6.30pm at Nadder Centre Tisbury.