Agenda and minutes

To elect Chairman of the South West Wiltshire Area Board for 2019/20

Nominations for Chairman were sought.

Cllr Jeans nominated Cllr Green, this was seconded by Cllr Wayman.

Decision

Cllr Green was elected as Chairman for 2019/20

To elect Vice-Chairman of the South West Wiltshire Area Board for 2019/20.

Cllr Green was in the Chair

Nominations for Vice-Chairman were sought.

Decision

Cllr Tony Deane was elected as Vice Chairman for 2019/20.

The Chairman, Councillor Jose Green welcomed everyone to the meeting of the South West Wiltshire Area Board.

Apologies for absence were received from:

• David Robertson – Hindon PC
• Steve Bannas – Swallowcliffe PC

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To confirm as a correct record and sign the minutes of the previous meeting held on Wednesday 20^th March 2019.

To note any matters arising from the minutes of the last meeting.

Decision

The minutes of the previous meeting held on 20 March 2019, were agreed as a correct record and signed by the Chairman.

·       Bring your own cup initiative

·       Trading Standards – Buy with Confidence

The Chairman made the following announcements:

• The AONB had received £1.6m of lottery funding to support projects revolving around bringing the ancient landscape back to life.
• National Armed Forces Day (NAFD) – A weekend of events was planned to celebrate this event, taking place from Friday 28^th to Sunday 30^th June, in Hudsons Field, Salisbury. Princess Anne would be in attendance on Saturday 29^th.  Attractions would include the Chelsea pensioners, the Red Arrows and a Sunday finale with the Bjorn Again tribute band. Book you free tickets online.
• The Legacy tapestry had been completed, and would be doing the rounds to libraries where it could be viewed by the public. A section had been stitched by a member of the SWW community.
• The previous Community Engagement Manager, Steve Harris now worked for Giga Clear Broadband provider. He will come to any PC to share information on the service if requested.
• The Trading Standards directory of local services was being promoted. Information was available on the website.
• Cllr Deane added that close to the Nadder centre, he could see a copper beech tree which was dying. He noted that permission was given to cut it down, he added that trees in the AONB should not be allowed to be cut down. People should be forced to plant replacement trees if they remove them.

• Other Area Boards were supporting a move to reduce the amount of  paper cups used at meetings. Wiltshire Council used 5,000 cups over a year. A straw poll was taken to indicate the level of support for the Board to promote the ‘bring your own cup’ initiative.

Decision

The South West Wiltshire Area Board agreed to support the ‘bring your own cup initiative’ for future meetings.

Note: There would be a small provision of paper cups available for attendees.

To note the Information Items attached to the agenda and available online:

·       Clinical Commissioning Group

·       Healthwatch Wiltshire

·       Current Consultations: http://www.wiltshire.gov.uk/council-democracy-consultations

·       Wiltshire Council:

o   Community Led Housing

o   Homelessness Strategy

o   Special Schools Provision – extended consultation

o   Salisbury Maltings Master Plan

The Board noted the information items attached to the agenda:

·       Clinical Commissioning Group

·       Healthwatch Wiltshire

·        Current Consultations:

 http://www.wiltshire.gov.uk/council-democracy-consultations

·       Wiltshire Council:

o   Community Led Housing

o   Homelessness Strategy

o   Special Schools Provision – extended consultation

o   Salisbury Maltings Master Plan

Cllr Wayman noted that the Special Schools provision consultation was now closed, as was the Salisbury Maltings consultation, however the documents were still available to view on the consultation page, and were really interesting.

To receive any verbal updates from Partners and Community Groups present, including:

·       Police – Neighbourhood Teams

·       Fire & Rescue

·       Youth – LYN

·       Community Engagement Manager (CEM)

·       Nadder Centre

To note the following written updates attached to the agenda:

a)    Police

b)    Fire & Rescue

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Community Area Manager.

The Board noted the written updates attached to the agenda and circulated on the night and received the following verbal updates from partners present:

Wiltshire Police

Richard Salter was in attendance with Helen Daverage, to represent the Warminster, Tisbury and Mere Community Teams. Helen covered Warminster and Westbury Town.

Richard noted that he would be taking part in the community safety item later and would stay after the meeting for any questions.

Cllr Wayman noted that Inspector Sparrow had mentioned in his report about supporting the Community Speed Watch (CSW) schemes. All parishes complain about speeding vehicles, what we would really like to ask the Police is to come out and help the CSW by having random speed checks.

Answer: Inspector Andy Fee – We were the pilot area for CSW and we set CSW as part of our weekly priorities meeting. We are unable to get around to every area, we will prioritise two areas each week. In a calendar year we will get around to all CSW run areas. It is a priority in our area and the south CSW.

Cllr Wayman asked for a report telling us where you have been and how many tickets were issued. Also speed of traffic can be too fast on some roads like the B3089 to qualify for CSW, could you do some speed controls in those areas?

Answer: We have a team based in my station and we do feed back to the CSW groups.  

Charlie Howard – In Chicklade the A303 runs through the centre of our village so we are unable to have a CSW due to that. It would be really useful to have a more random approach to speed checks.

Mike Ash Bishopstone – It would be helpful to have more feedback and could the Police also support the volunteers that do the work as we have had a problem with our volunteers being abused verbally, by hand gesture and on social media.

Cllr Green - You now have 40 special constables. With lead thefts, do you always check their licenses?

Answer: Pete Sparrow – We do see a rise this time of year in rural crimes such as lead thefts and shed thefts. We are aware of it and do carry out operations with Trading Standards. It is on our radar of actions for this time of year. There is also a Horse watch in operation now, that is reassuring.

Dorset & Wiltshire Fire

A written report was attached to the agenda.

Phil Matthews – The Valley News showed 5 Firemen who received awards from their involvement with the Novichok incidents. What is not known was that 5 days after the event winds blew the forensic tent away and Wilton Fire Team  went to secure the tent in hazmat suits. They also attended the residents of Charlie Rowley but were not recognised with awards.

Answer: Cllr Church – All of our emergency services did a brilliant job. The information of the  ...  view the full minutes text for item 34.

Up to the minute data on local drug and alcohol misuse and the strategies in place to tackle these issues. 

Contribute to a debate about the community impact of substance misuse and tell us how we can work better together to take appropriate action.

Karen Linaker introduced this theme Item on Drug and Alcohol Misuse in our community areas.

The Board received three presentations from key speakers.

Wiltshire Public Health

Kelly Fry from Public Health and Cllr Ben Anderson presented information on substance misuse, which it was explained was a subject that the agencies and government were interested in. The role of public health was to understand and identify trends and to work with key agencies and partners to consider a wide range of options to carry out services to the community.

Health Needs Assessment enabled services to be available based on needs. We have been focusing on Wiltshire need for substance misuse, and had looked at it from life course including pre-natal.

In South West Wiltshire, one in three adults was drinking too much. The recommended amount per week was 14 units with three alcohol free nights per week. It was reported that seven out of ten people who drank too much were not concerned.

An audit is carried out and the findings are used to understand what the concerns are and how they could be addressed. We look at our young people and work very closely with schools.

Our adult service provision is called IMPACT, and was run by Turning Point.

Our data come from three years of data collated from the A&E department from Salisbury District Hospital.

It showed that males were most prevalent, and most likely to be admitted to hospital. The information was based on residential post code. The range of issues could range from cirrhosis of the liver to a fall.

Substance misuse figures for 2013 – 2014 were shown in a table. There were very small numbers. Substance misuse impacts on a wide range of local priorities.

Wiltshire Police

Dave Hambley gave a presentation on County Lines. The term County Lines had derived from the media. It was a term that the media and the police used to label individuals who were gang affiliated, that travelled out of larger towns and cities to market towns to sell drugs. They come out of London as it is a congested market and dangerous. As well as London, gangs also come from Liverpool and Manchester. The Police aim to show them that we are not a target and they will get caught.

The way it works is they have burner phones, the drug dealer will keep himself sterile in London, running half a dozen phones, they will then direct the sale of drugs in other areas like market towns.

This is gang related, are the runners armed with knives and sometimes fire arms. There are running lines in Salisbury, where they are selling drugs to children.

It is recognised that sending a gangster down here would stick out as they look different. They exploit young children aged 10 to 12 years old, and they force them to conceal drugs internally. They know the young children do not stand out and will not be as easy to spot. The dealers  ...  view the full minutes text for item 35.

To receive an update on the Housing Theme following our meeting on 20^th March 2019.

The Board noted the update on Housing attached to the agenda written by Director for Housing, Simon Hendey.

The recommendations in the report were:

·       Parishes to consider commissioning Rural housing needs surveys where they are out of date or do not exist.

·       Parishes to engage with Community led housing project to investigate Community led housing . CLH team to proactively engage with parishes over next twelve months.communityledhomes@wiltshire.gov.uk

The Board noted that another recommendation be submitted, to include private sector and the Housing Register. It felt that the Local plan did not reflect the views of need for houses in the small villages, and to allow for houses to be developed.

Decision

The Board agreed to produce a statement to be submitted to the Director of Housing for inclusion.

Note: Following the meeting the Chairman produced a third bullet to be included in the recommendations above. It detailed:

·       That policy within the Wiltshire Council Local Plan should be strengthened to reflect the public’s opinion to enable small single unit developments to progress through the amended planning framework.

To consider three bids to the Health & Wellbeing fund for 2019/20, as detailed in the attached report.

The Board considered three bids to the Health and Wellbeing budget for 2019/20 as detailed in the report attached to the agenda.

Alan Docherty – spoke in support of the two projects put forward by Carers Support Wiltshire.

Cllr Deane asked whether the project could look at our semi urban areas first with half the funding. Then move out to our more rural areas? Answer: Our second application could be done by targeting a select group of post codes but the first project could not be split.

The provision was for a worker to give one day a week of their time in our areas.

Cllr Wayman supported the whole amount.  

Decision

Carer Support Wiltshirewas awarded £5835 towards the Southern Community Carers Champion. With the condition that the applicant feedback regular progress reports throughout the project.

Similar projects had taken place in the north of the county. Looking to find people who want to be more engaged in the community. We are looking to do a mailshot to all addresses in the community area. There is the other option to do a mail shot to half of the households.

Decision:

Carers Support Wiltshirewas awarded £1810 towards the Make a Friend, Be A Friend.

Paul Cordell explained that the fete started in 2017. It was an inclusive event for five communities of all ages. They were planning for around 750 people to attend. It was noted that the figures since submitted in March had changed. We have achieved £5000 of local sponsorships and donations.

Anne from Fovant – it is the first kind of these applications we have completed. Any contribution would be grateful. It has been an excellent project in bringing communities together.

Karen Linaker advised that there was £234 remaining in the Health & Wellbeing budget for 2019/20.

Cllr Deane noted that the Board could cover the costs of the Tisbus and St Johns at £200 each, as it would help other communities as well.

Decision:

Three Towers Fetewas awarded £400 towards the provision of the St Johns Ambulance and Tisbus (£234 from HW budget & remainder from Youth budget).

The Board noted that it did not fund village fetes generally, but would consider exceptions which would provide added value.

Community Area Grants

The Board members will consider 3 applications for funding from the Community Area Grants Scheme:

Fingerpost Funding – Area Board Project

To consider 3 bids to the Area Board Fingerpost Funding Scheme for 2019/20, as detailed in the report.

Applicant Amount requested

1.    Mere Parish Council – finger posts x 1 (quote received as £542.72 total cost)

2.    Swallowcliffe Parish Council – details to be confirmed

3.    West Tisbury Parish Council – finger post x 1 (quote received as £984 total cost)

Pedestrian Gates – Area Board Project

To consider the proposal for the Board to support a new scheme funding pedestrian gates. The Board is asked to ringfence £5,000 of the 2019/20 budget to this project, as detailed in the report.

SID Funding – Area Board Project

To consider the proposal for the Board to further support this scheme, which allocates funds towards Speed Indicator Devices. The Board is asked to ringfence additional funds of the 2019/20 budget to this project, as detailed in the report.

Tisbury Sensory Garden project

To consider the confirmation of a contribution of £4500 to this project to go towards the Hoggin Pathway, as detailed in the report. 

The Board considered two applications for funding from the Community Area Grant Scheme for 2019/20, as detailed in the agenda pack.

Bishopstone PC - Mike Ash

We have discussed with mothers and people in the village which types of replacement equipment we should provide. The parish council is contributing just over half of the balance for this project.

Cllr Wayman noted that the Board had supported many play areas, and proposed it award the full amount. Cllr Green seconded that motion. 

Decision

Bishopstone Parish Council was awarded £3990 towards the Bishopstone Children’s Play Area Play Trail project.

Reason

The project met the Community Area Grant Criteria for 2019/20.

West Knoyle Village Hall Committee

Corin Lenard – Chair of the social club management committee noted that the village was small, with only 70 dwellings and there was no pub or shop.

The social club was run on a voluntary basis, and had no regular funds. The project had an estimated cost of £10,500, it was confirmed that the VAT could not be reclaimed. There was a contribution of £500 from the parish council.

The Village hall was not an asset of the parish council.

Cllr Wayman noted that the Board had supported village halls, and it was one of its aims to support our local communities.

Decision

West Knoyle Village Hall was awarded £5000 towards the Village Hall Raise the Roof project.

Reason

The project met the Community Area Grant Criteria for 2019/20.

The application from Alderbury Football Club had been withdrawn.

Fingerpost Funding – Area Board Project

The Board considered 3 bids to the Area Board Fingerpost Funding Scheme

for 2019/20, as detailed in the report. It was noted that there was £1400 of unclaimed funding at present. The Board considered whether it expands that funding.

Decision

The Board agreed that future awards would be of a maximum of £400.

Decision

The Board agreed to use a proportion of the remaining funds from the CATG budget. The total amount to be ringfenced would be discussed at the next CATG meeting.

Decision

The Board allocated £400 to each of the 2 bids from:

• Mere Parish Council
• West Tisbury Parish Council

Pedestrian Gates – Area Board Project

To consider the proposal for the Board to support a new scheme funding pedestrian gates. The Board was asked to ringfence £5,000 of the 2019/20 budget to this project, to purchase 20 gates, as detailed in the report.

Decision

The Board allocated £5000 towards the Area Board kissing gate project for 2019/20.

Action: To ask Nick Cowan to make a judgement on the DDA compliancy of the gates.

SID Funding – Area Board Project

To consider the proposal for the Board to further support this scheme, which allocates funds towards Speed Indicator Devices (SIDs).

The Board is asked to ringfence additional funds of the 2019/20 budget to this project, as detailed in the report.

Cllr Wayman asked whether the Board was to offer the Fonthill Estate the remainder or top up now and fund total  ...  view the full minutes text for item 38.

To note the minutes of the last meeting held on 1^st May, and consider any funding recommendations arising, as detailed in the attached report.

·       20mph feasibility study x 3 = £7500 (subject to £1000 contribution from each PC)

·       4714 – Dinton Steep Hollow, signing – Allocate £1400 (subject to a contribution of 25% from DPC)

·       6042 – Semley Junction – Allocate £1600 (subject to a contribution of 25% from S&SPC)

·       6481 – Mere, Clements Lane – Allocate up to £3000 (subject to a contribution of 25% from MTC)

The Board noted the minutes of the last meeting held on 1st May, and considered the funding recommendations arising, as detailed in the

attached report.

Cllr Jeans noted that in Mere, Frys will ask the developer up the road for a price comparison to see if it was cheaper.

Decision:

The Board approved the following recommendations for funding from the CATG:

• 20mph feasibility study x 3 = £7500 (subject to £1000 contribution from each PC)
• 4714 – Dinton Steep Hollow, signing – Allocate £1400 (subject to a contribution of 25% from DPC)
• 6042 – Semley Junction – Allocate £1600 (subject to a contribution of 25% from S&SPC)
• 6481 – Mere, Clements Lane – Allocate up to £3000 (subject to a contribution of 25% from MTC)

To consider the list of nominated Board Councillor representatives to Outside Bodies and Working Groups, as detailed in the attached papers.

The Board noted the report and considered the recommendations as set out in the papers attached to the agenda.

Decision:

The South West Wiltshire Area Board agreed to:

a)    Appoint Councillor representatives to Outside Bodies as set out at Appendix A;

b)    Agree to reconstitute and appoint to the Working Group(s) as set out in Appendix B; and

c)     Note the Terms of Reference for the Working Group(s), as set out in Appendix C.

d)    Appoint a Champion for the Area Board, in accordance with Appendix D.

The next meeting of the Board is on Wednesday 17^th July, at 6.30pm

The next meeting of the South west Wiltshire Area Board will be held on 17^th July 2019 at Mere, Grove Buildings.