Agenda and minutes

The Chairman, Councillor Jose Green opened the meeting and welcomed everyone who had attended for the Youth Funding section.

The Board will consider the Youth Project Funding applications as detailed in the attached report.

The Board considered 10 applications for funding from the Youth Funding Initiative for 2013/14.

The Chairman invited each of the applicants to present their project to the Board. Following discussion and questions the Board then voted on each application in turn.

Decision

The South West Wiltshire Area Board awarded the following Youth Funding Initiative grants:

1.     Kilmington & Stourton Cricket Club Under 9 team was awarded £295 towards starting an under 9 cricket team.

2.     Fovant Youth Club was awarded £2,000 towards new fence for along the river bank and replaced kerbing.

3.     Wilton Youth Centre was awarded £1,000 towards the set up of a new youth group based in Barford St Martin.

4.     LGBT+Q Support Group was awarded £500 towards the setup of a support group for isolated young people that are lesbian, gay, bisexual, transsexual or questioning their sexuality.

5.     Wilton Community Garden was awarded £1,000 to create a community garden behind the Wilton Community Centre.

6.     Hindon Playground For All was awarded £1,000 to purchase and install a special needs nest swing in Hindon playground.

7.     Ebbesbourne Wake Village Hall Committee was awarded £950 to purchase a full size wheel-able football goal.

8.     Tisbury Cub Scout Group was awarded £993 to purchase new camping equipment.

9.     Seeds 4 Success was awarded £325 to purchase Hoodies and a sign to promote the group.

10.Sunday Club was awarded £500 to purchase new equipment for new youth club in Tisbury.

Following a short recess, the Chairman reopened the meeting for the main agenda items and welcomed Councillor Jane Scott, Leader of the Council and Angus Macphearson, Police and Crime Commissioner to the meeting.

Apologies for absence were received from:

·         Mike Franklin – Wiltshire Fire & Rescue Service

·         Morwenna Brewer – Ansty Parish Council

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To confirm as a correct record and sign the minutes of the previous meeting held on Wednesday 11 December 2013.

The minutes of the previous meeting held on Wednesday 11 December 2013 were agreed as a correct record and signed by the Chairman.

The Board will discuss any matters arising from the minutes of the last meeting.

There were none.

To receive updates from the Chairman, including:

·       Area Board Projects Update (attached)

·       Cycle Wiltshire Event on 3 & 4 May 2014

·       Affordable Housing – ongoing discussions

Neighbourhood Planning Event

A workshop for town and parish councils had been scheduled for 11 February 2014, in Salisbury.

Area Board Projects Update

The Chairman drew attention to the report attached to the agenda.  There had been good attendance at the Footpaths Project launch event held on 16 January, with over 90 people in attendance.

The launch event for the ‘Discover Chalke Valley’ website would be held on February 27, local communities would be invited to get involved in putting the content for the site.

Cycle Wiltshire Event on 3 & 4 May 2014

The Leader of the Council gave further details on this event during item 10 of the agenda.

Affordable Housing

The Board had been involved in ongoing discussions with the Housing Officers, and was a great advocate for local housing for local people. The next discussion was planned for March 2014.

Review of the Delivery of Youth Services

The Chairman urged people to take part in the current consultation as detailed in the attachment for Item 9 on the agenda. The Board would be considering the four proposed options along with any suggestions for alternative options at the next Board meeting on 26 March 2014.

Questions and Comments were then received, these included:

·       What had happened to the budget setting road shows for this year? Answer: Cllr Scott explained that only 20 people had attended the various events held the previous year, so it had been decided that a one day event at County Hall Trowbridge would take place this year instead. All of the information papers for the event could be made available either electronically or in hard copy.

·       How do the villages get the tailgate spreader to come to their villages for use? Answer: The routes and training is all coordinated through the Weather and Emergency Officer, Simon Rowe. He keeps a list of all those trained and insured to use the equipment, he contact these people when they are required to go and grit their routes.

·       Does Wiltshire Council cover the insurance of the farmers using the tail gate spreaders? Answer: If the farmer drives into another vehicle, then that would be for his insurance to cover, however if the grit which had been spread on the road, then later caused a problem, then the council’s insurance would cover that type of incident.

To note the information on current consultations, to take part and for further information, visit the consultation portal: http://consult.wiltshire.gov.uk/portal

The Board noted the current consultations ad detailed in the link:

http://www.wiltshire.gov.uk/council/consultations.htm

In 2013, Wiltshire built on the legacy of the 2012 Olympics with a range of community activities and new initiatives. 

As we enter 2014, it is time to look forward to see how the Area Boards can build upon the good work delivered so far to create a lasting legacy for Wiltshire.  Cllr Jane Scott OBE will outline some of the new opportunities available to the Area Board in 2014.

In 2013, Wiltshire built on the legacy of the 2012 Olympics with a range of community activities and new initiatives.  As we enter 2014, it is time to look forward to see how the Area Boards can build upon the good work delivered so far to create a lasting legacy for Wiltshire. 

Councillor Jane Scott, Leader of the Council outlined some of the work carried out so far and new opportunities available to the Area Board in 2014, these included:

Events Supported in 2013:

•        Supported Salisbury EXPO

•        Organised 5 Wealth of Wiltshire Fayres throughout the year

•        Hosted business breakfasts

•        Main sponsor of the Big Business event in Salisbury

•        Organised EXPO event in Trowbridge

•        Main sponsor Salisbury Christmas market

Events Planned for 2014:

Economy

•        More Wealth of Wiltshire Fayres to support small businesses

•        Business and sporting dinner to support future Olympians and Paralympians - March

•        Hosting business breakfasts

•        Support for the Big Business event in Salisbury - April

•        A large EXPO event in Chippenham - June

Supporting local Olympians and Paralympians

•        Business and sporting dinner to raise funding

•        Set up a foundation for the future

•        Connecting business and sports stars

•        Promoting our local talent

The Big Pledge

On 2 April 2014 the Big Pledge will be launched. Individuals, groups, businesses or communities are being encouraged to pledge what they will do to make a difference to either their own health and wellbeing or for others in their local community.

Pledges can be wide-ranging just as long as they focus on improving the health and general wellbeing of themselves or others, or are geared toward doing something as a community.

Anybody and everybody can pledge, those under 16 can be part of a pledge group which is hosted by an adult over 18. More information can be found at www.wiltshire.gov.uk/bigpledge

Cycle Wiltshire

Cycle Wiltshire is a two day cycling event taking place on 3 and 4 May, 2014. The event which has been organised by Wiltshire Council in partnership with British Cycling aims to encourage people to keep fit and active, bring local people together and boost the local economy – the three aims of A Legacy for Wiltshire – the programme of events organised following the local interest and enthusiasm generated by the London 2012 Olympic and Paralympic Games.

Starting from Salisbury’s Five Rivers Leisure Centre, the Cycle Wiltshire Sportive will take place on Saturday 3 May 2014. The sportive is suitable for all levels with the choice of three distances (100 miles, 64 miles and a family adventure route of 20 miles).  Rides start from 8.30am, with registration between 4pm - 8pm on Friday 2 May and from 7am on Saturday 3 May 2014. To sign up visit the British Cycling website.

There will also be a village style area will be set up to include cycling display stands, and additional cycling activities to entertain spectators and participants with family riding opportunities.

The following  ...  view the full minutes text for item 10.

To note the attached written updates:

a)    Police – Neighbourhood Policing Teams

b)    Fire

c)     Wiltshire Council Items for Information

The Board will also receive any verbal updates from partners present, including:

·       Police & Crime Commissioner (PCC) – Angus Macpherson

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Community Area Manager.

Police & Crime Commissioner (PCC) - Angus Macpherson

The Police and Crime Commissioner, Angus Macpherson explained that the current consultation on the police and crime element of council tax for 2014/15, which had been running since 6 January 2014 would close at midnight tonight.

The Commissioner was considering an increase in the police and crime element of council tax of £3.15 a year for the average home (band D property). This would help reduce the impact of significant central government grant reductions on policing and crime services in Wiltshire and Swindon.

An average increase of £3.15 per household would provide the Commissioner with an additional £740,000 of local income for 2014-15.

Questions and comments were then taken, these included:

·         When the Salisbury custody suite is closed and you use the one in Melksham, why cant you get a temporary one up and running in Salisbury? Answer: There will be a purpose built custody suite in Salisbury in the future, however until that is built there will be an interim period where we must use the one at Melksham.

Inspector Noble – Temporary solutions for the 18 month period it was expected to take for the new suite to be built, had been explored, but were found to be not feasible due to cost and acceptability.

When prisoners are arrested, they can be processed using mobile technology, and then handed over to drivers to transport to Melksham in a custody vehicle. This would leave officers free to remain in their local area.

·         Will the local Neighbourhood Police Teams be maintained, and what has happened to the PCSO in Tisbury? Answer: Wiltshire is one of only a few counties in the country which has retained its Neighbourhood Police Teams. They will be staying. Inspector Alan Webb is in the process of recruiting to the vacant PCSO position in Tisbury.

·         You are investing in new IT equipment, but the rural areas have a very poor network, how will this be tackled? Answer: Cllr Scott – Cabinet member responsible for Broadband; Cllr Thomson had made a bid for funding to improve Broadband hotspots.

Angus – we are looking at how we can get Wifi into our police vehicles.

·         Do you feel the Community Speedwatch (CSW) re-launch was going well? Answer: The number of CSW teams has increased and was working well. The system can now detect when a person has had two letters and the NPT can be tasked around the data collected by the CSW teams.

·         In Mere we have a police station with two volunteers, as we do not have any plans at present for a campus, would the police station remain open? Answer: There are no plans in relation to changing anything in Mere.

Police - Inspector Andy Noble

The Board noted the written updates attached to the agenda, in addition Andy gave an update on forthcoming burglary tactics, further information would be reported back at the next Area Board meeting.

Additional funding recently acquired had  ...  view the full minutes text for item 11.

To receive an update from a member of the Tisbury Campus Shadow Community Operations Board (SCOB).

Cllr Tony Deane

The Chairman of the Community Operations Board (COB), Councillor Tony Deane gave an update to the Board.

·         It was hoped that the planning application would be ready in spring 2014.

·         Some problems had been encountered, however these were being worked through one at a time.

·         There had been some difficulties during public consultation, as information which had been circulated, had been subject to change.

·         All Stakeholders would be consulted prior to going for planning application.

·         It was hoped that the Campus would open in late 2015.

Questions and comments were then received, these included:

·         The Chairman of the Tisbury Arts Group (TAG) expressed the groups upset regarding the proposals to remove the current stage in Nadder Hall, as they hire the storage facility, beneath it and had been using the stage for many years. Answer: The COB was in discussion with Nadder Hall Committee and would liaise with TAG to discuss the matter further.

·         An update on the provision of learning and skills courses at the Campus was requested. Answer: There would be provision within the Campus for space to be allocated to learning and skills courses. Agreement would need to be reached with Yeovil College on which courses could be provided from the Campus.

To note the minutes from the last meeting of the CATG, held on 20 January 2014.

The Board will consider the recommendations for funding CATG projects for 2013/14, as detailed in the attached report.

Also attached for information:

·       20mph zone briefing paper

·       CATG figures spent to January 2014

The Board considered the recommendations for funding CATG schemes for 2013/14 as detailed in the attached report.

Decision

The South West Wiltshire Area Board awarded the following CATG funding:

Finger Post Funding

To consider a bid to the Fingerpost funding scheme for 2013/14, as detailed in the attached report.

Community Area Grants

The Board members will consider 6 applications for funding from the Community Area Grants Scheme, as detailed in the attached report:

1.     Fovant Village Hall -award £1,900 towards re-wiring of original part of hall.

2.     Mere Historical Society – award £3,218 towards creating a museum catalogue.

3.     Chilmark Reading Room – award £2,475 towards kitchen improvements.

4.     Donhead St Mary Parish Council – award £5,000 towards a new mowing machine to maintain the remembrance field.

5.     Wilton Town Council – award £5,000 towards enhancement of Minster St play area.

6.     Teffont Village Hall – award £7,117 towards improvements to the village hall.

Finger Post Funding

The Board considered bids from Dinton Parish Council for Fingerpost funding for 2013/14, as detailed in the attached report. In addition, The Board considered a bid from Sutton Mandeville Parish Council.

Decision

The South West Wiltshire Area Board awarded £515 to Dinton Parish Council and £550 to Sutton Mandeville Parish Council towards the replacement/repair of one fingerpost each, from the Fingerpost Funding Scheme for 2013/14.

Community Area Grants

The Board considered 6 applications for funding from the Community Area Grants Scheme for 2013/14, as detailed in the attached report. Applicants present were invited to speak in support of their projects. Following discussion, the Board members voted on each application in turn.

Decision

Fovant Village Hall was awarded £1,900 towards re-wiring of original part of hall.

Reason

The application met the Community Area Grant Criteria for 2013/14.

Decision

Mere Historical Society was awarded £3,218 towards creating a museum catalogue.
Reason

The application met the Community Area Grant Criteria for 2013/14.

Decision

Chilmark Reading Room was awarded £2,475 towards kitchen improvements.
Reason

The application met the Community Area Grant Criteria for 2013/14.

Decision

Donhead St Mary Parish Council was awarded £5,000 towards a new mowing machine to maintain the remembrance field.
Reason

The application met the Community Area Grant Criteria for 2013/14.

Decision

Wilton Town Council was awarded £5,000 towards enhancement of Minster St play area.
Reason

The application met the Community Area Grant Criteria for 2013/14.

Decision

Teffont Village Hall was awarded £7,117 towards improvements to the village hall.

Reason

The application met the Community Area Grant Criteria for 2013/14.

Councillor Deane declared an interest relating to this application as he lived in Teffont. He did not take part in the vote for this application.

To note the table of current Issues on the system, as detailed in the attached report, and to consider the recommendation to close the issues as marked in the report attached to the agenda.

The Board noted the table of current Issues on the online system, as detailed in the report attached to the agenda, and considered the recommendations to close issues as marked.

Decision

The South West Wiltshire Area Board agreed to close issue number 3027, as no further action was required.

The Chairman thanked everyone for coming and closed the meeting.

The next meeting of the South west Wiltshire Area Board will be held on Thursday 26 March 2014, 6.30pm at The Grove Buildings, Mere.