Agenda and minutes

The Health Fair opens with a wide variety of local health and care providers present, with information stands and advice for the public.  The Health Fair will run from 3.30 – 7.30pm and you are welcome to drop by anytime.

Running alongside the Health Fair will be a series of presentations:

5pm - Progress on the Public Rights of Way Improvement Programme currently being run by South West Wiltshire Area Board, Wiltshire Council's Public Rights of Way team and local volunteers.

5.30pm - Raising dementia awareness in South West Wiltshire - Worrying changes nothing; talking changes everything. Find out more about current initiatives, where you can find information and advice, and how you can become more involved in raising local awareness.

MAIN PRESENTATION 6pm - Update on Wiltshire’s Better Care Plan, enabling people to stay active and supported in their own homes. A 10 minute video produced by the Wiltshire Health and Wellbeing Board, with senior officers taking a Q&A session afterwards.

The Health Fair opened with a wide variety of local health and care providers present, with information stands and advice for the public.  Running alongside this the following presentations were available for people to drop in to. These were:

5pm – Senior Rights of Way Warden, Nick Cowen gave an update on the progress on the Public Rights of Way Improvement Programme currently being run by South West Wiltshire Area Board, Wiltshire Council's Public Rights of Way team and local volunteers.

5.30pm – David Burton from the Alzheimer’s Society gave a presentation on raising dementia awareness in South West Wiltshire. With information about current initiatives, where to find information and advice, and how to become more involved in raising local awareness.

6pm- Wiltshire’s Better Care Plan – Main Presentation

Associate Director James Cawley presented an update on Wiltshire’s Better care Plan and showed a DVD produced by the Wiltshire Health and Wellbeing Board. Also in attendance was Frances Chinemana (Consultant in Public Health), Mark Harris (Group Director for CCG), Doctor Andy Hall (Local GP and clinical lead for developing the integrated teams in South West Wiltshire) who were available to answer questions.

Questions:

·       Would the consultation also be rolled out in GP practices? Answer: Yes, every GP in this part of the county should be taking part in the consultation.

·       At a recent Conservative Conference, it was proposed that GP’s would be working seven days a week, what was the view on that? Answer: There would be many different ways to implement that. However, in this part of the county we were not sure that there was a huge need for GP’s to be working on Sunday mornings. If it was thought to be something that was needed then let us know, but equally, if it was something that was felt was not needed then we would need to know that too.

The Chairman, Councillor George Jeans welcomed everyone to the Board meeting and Health Fair.

Apologies for absence were received from:

·       Sandra Harry - Clerk to Tisbury PC

·       Claire Churchill – Clerk to Berwick St John, Burcombe, Compton Chamberlain, Dinton, Fovant, Teffont and Quidhampton PC’s

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To confirm as a correct record and sign the minutes of the previous meeting held on Wednesday 23 July 2014.

The minutes of the previous meeting held on Wednesday 23 July 2014, were agreed as a correct record and signed by the Chairman.

Partner Updates

To note the following written updates attached to the agenda and to receive a verbal update from the Police.

a.    Police

b.    Youth - LYN

Area Board Updates

To note the following information:

c.    Business Chambers 18-month reports: from the three Chambers as part of the ‘Chamber of Commerce Support’ project funded by the Area Board on 6.2.13

Partner Updates

The Board noted the written updates included in the agenda pack and received the following verbal updates:

Police – Inspector Alan Webb

Current work included a cross border operation to target rural crime, with high visibility patrols.

On 17 September teams worked with Officers from HRMC and the Council to target vehicles along the A303 and A36, to issue a series of prohibition orders.

Questions:

·       What was the main bulk of the work in this area? Answer: In Tisbury and Mere, there was quite a lot of work to do with the estates, involving the theft of farming equipment and tools. The advice to residents was to mark their property with bright paint to make it appear unsellable.

Fire – Mike Franklin and Station Manager Mike Bagnall

The Fire Authority was in the middle of a public consultation running from 21 July 2014 to 21 October 2014. Mike Franklin circulated booklets for people to feed back in to the consultation.

The three options which would be considered were:

1.     Wiltshire & Swindon Fire Authority to stay independent and increase collaboration with Wiltshire Council & Swindon Borough Council.

2.     Wiltshire & Swindon Fire Authority to stay independent and increase collaboration with Dorset Fire Authority while also collaborating with Wiltshire Council & Swindon Borough Council.

3.     Wiltshire & Swindon Fire Authority to merge with Dorset Fire Authority to create a single Combined Fire Authority while also collaborating with Wiltshire Council, Swindon Borough Council, Dorset County Council, Bournemouth Borough Council and the Borough of Poole.

Further information could be found online at: www.wiltsfire.gov.uk by following the consultation portal to the documentation.

This would also be debated at the Full Council meeting on 21 October.

Mike Bagnall, Station Manager at Mere, Tisbury and Warminster fire stations urged people to spread the word and encourage anyone interested in becoming a retained Fire Fighter for the area. These stations were all reliant on a retained crew.

In Tisbury they were currently achieving a well maintained availability with 9 Fire Fighters for the station, all with additional full time jobs. However it was getting to the situation that a few of those would be leaving in the coming months. Both Mere and Tisbury required additional people to be trained as retained Fire Fighters.

A series of open days would be organised and people interested were able to attend one of the training sessions which took place at all stations on a Monday evening 7.00 – 9.00pm.

Further information was available on the website, under the recruitment section: http://www.wiltsfire.gov.uk/workingforus

Questions:

·       The demographics in this area are different to other areas, there was a high level of elderly people in the population, and there was not an abundance of jobs in the area with fit middle aged people. Answer: The criteria had become more flexible over the years, it used to be the case that only employed people would be considered, but the remit has relaxed to allow other models to be tried.

·       In some areas there was no  ...  view the full minutes text for item 6.

Rights of Way Improvement Scheme

To note the update and to consider the request to allocate £7,500 of funding for stage 2 of the project, as detailed in the attached report.

Area Board Plaques

To consider the request to allocate £2,300 of funding towards this Area Board Project for 2014/15, as detailed in the attached report.

Additional Late Item – Councillor Project; Social Housing

Councillor Tony Deane asked the Board to support his request for £400 of funding towards a Housing Needs Survey for Donhead St Andrew.

The Parish Councils in Donhead St Andrew and Donhead St Mary were supportive of an additional 4 to 5 bungalows being built locally, and had been advised by Wiltshire Council that there had to be a public consultation.

Donhead St Andrew had been able to organised local volunteers to distribute their surveys, but Donhead St Andrew Parish Council was currently in a state of flux due to the recent resignation of its Chairman and ongoing issues with heavy goods traffic through Ludwell/Dennis Lane.  It had been decided that to ensure there was not an ongoing delay in the process to post the Donhead St Mary consultations through Royal Mail. The approximate cost for the franking would be £353.43, so Cllr Deane asked the Board to allocate up to £400 to this project.

The Board discussed the proposal. Cllr Edge noted that this should be a one off due to the current position of the parish council. Cllr Wayman added that every opportunity should be taken to regain some of the funds once the parish council was back on their feet.

Decision

The South West Wiltshire Area Board awarded up to £400 of funding to the Councillor Project, lead by Cllr Tony Deane, for postage costs towards the distribution of a Housing Needs consultation document for Donhead St Mary.

Rights of Way Improvement Scheme

The Board noted the attached update on this Area Board Project, led by Cllr Jose Green, and considered the request to allocate £7,500 of funding for stage 2 of the project, as detailed in the report attached to the agenda.

Decision

The South West Wiltshire Area Board awarded £7,500 of funding to Stage 2 of the project for 2014/15, which would widen the remit of the scheme to include resurfacing and other local rights of way initiatives. Further parishes could also engage.

Area Board Plaques

The Board noted the report attached to the agenda for this Area Board Project, led by Cllr Jose Green, and considered the request to allocate £2,300 towards the purchase of 50 plaques which would be distributed to previous and forthcoming groups and organisations which had received funding from the Board towards a significant project.

Decision

The South West Wiltshire Area Board awarded £2,300 of funding to this Area Board Project, to purchase 50 Area Board plaques.

The Board will note the minutes form the last CATG meeting, and receive an update from the Chairman of the group; Councillor Tony Deane.

The Board will consider the recommendations for CATG funding for 2014/15 as detailed in the attached papers.

The Board noted the minutes from the last meeting of the Group, held on 15 September 2014. Councillor Deane, Chairman of the Group gave an update to the Board.

·       Finger posts were still being put in around the community areas; however floods and damage to roads had pulled resources to other work. Cllr Deane encouraged Parish Councils to ensure newly purchased finger posts were maintained and cleaned.

·       Work to the A30 had slipped off the schedule from this summer to next spring.

Decision

The South West Wiltshire Area Board approved the recommendations for funding from the CATG budget for 2014/15, as detailed below:

To receive an update from the Chairman of the Tisbury Campus Shadow Community Operations Board (SCOB); Councillor Tony Deane.

Councillor Tony Deane, Chairman of the Shadow Community Operations Board (SCOB), reported the following to the Board:

·       Tenders for the work were imminent, once received; they would be assessed by Officers.

·       The SCOB would be meeting on 9 October 2014.

·       It was hoped that work would begin on site in early January 2015.

A further update would be given at the next Area Board.

Community Area Grants

The Board members will consider an application for funding from the Community Area Grants Scheme for 2014/15, as detailed in the attached report:

·       Mere Parish Council

Note: Chairman; Councillor George Jeans left the meeting, and Councillor Peter Edge took the Chair from this point on.

Community Area Grants

The Board considered one application for funding from the Community Area Grants Scheme for 2014/15, from Mere Parish Council, as detailed in the report attached to the agenda. Following discussion the Board voted.

Decision

Mere Parish Council was awarded £2,400 towards new fencing on Castle Hill, as detailed in the report.

Reason

The application met the Community Area Grant Criteria for 2014/15.

Finger Post Funding

The Board considered the request for funding to the Finger Post Funding Scheme for 2014/15, as detailed in the additional report circulated at the meeting (and attached to these minutes), and one other late request as detailed by the Community Area Manager at the meeting.

Decision

Swallowcliffe Parish Council was awarded £195 towards the replacement or refurbishment of a finger post for 2014/15.

Mere Parish Council was awarded £550 towards the replacement or refurbishment of a fingerpost for 2014/15.

with the condition that each Parish Council that receives funding to replace or refurbish a finger post must provide evidence of doing so within twelve months.

Youth Project Funding

The board considered the request from Ebbesbourne Wake Village Hall Committee to retain unspent funding for used in purchasing additional equipment, as detailed in the report circulate at the meeting and attached to these minutes.

Decision

The South West Wiltshire Area Board approved the request of Ebbesbourne Wake Village Hall Committee to retain the unspent funding amount of £284, so that it could be used towards the purchase of further equipment as detailed in the report.

To note the table of current Issues on the system, as detailed in the attached report, and to consider the recommendation to close the issues as marked in green on the report.

It was reported that Local Highways Engineer, David Button was no longer covering all areas, his replacement for Wilton, Burcombe, Quidhampton and Bishopstone was Graham Axtell.

Question

·       What was done about the household waste causing an obstruction in Russell Street? Answer: We liaised with the Housing Team who spoke to the resident involved. The issue had now been resolved.

The Board noted the table of current Issues on the online system, as detailed in the report attached to the agenda, and considered the recommendation to closed issues as marked.

Decision

The South West Wiltshire Area Board agreed to close issue numbers 2855, 3152, 3249, 3411, 3492 as detailed in the report.

Councillor Edge thanked everyone for coming and closed the meeting.

The next meeting of the South west Wiltshire Area Board will be held on Wednesday 10 December 2014, 6.30pm at South Newton Village Hall.