Venue: Trafalgar School Downton, Breamore Road, Downton SP5 3HN
Contact: Lisa Moore (Democratic Services Officer)
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7.00pm |
Welcome and Introductions Supporting documents: Minutes: The Chairman, Councillor Richard Britton welcomed and thanked everyone for coming to the meeting of the Southern Wiltshire Area Board.
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Apologies Minutes: Apologies for absence were received from:
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Minutes To approve and sign as a correct record the minutes of the previous meeting held on 14 October 2010 (copy attached). Supporting documents: Minutes: The minutes of the previous meeting held on Thursday 14 October 2010, were agreed a correct record and signed by the Chairman. |
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Declarations of Interest Councillors are requested to declare any personal or prejudicial interests or dispensations granted by the Standards Committee. Minutes: There were none. |
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Chairman's Announcements To receive Chairman’s Announcements including:
· Census 2011 – Local Perspectives Supporting documents: Minutes: The Chairman drew attention to the Census paper attached to the agenda and urged people to spread the word to others in their parishes including hard to reach groups such as migrant workers and gypsies and travellers.
In light of the recent Management Review, where several officers at the Council had been made redundant, the Chairman asked people to be patient if they were experiencing difficulty in contacting officers. He informed them that Council officers were working hard, however several were facing many changes and pressures at the moment. |
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Current Consultations To note the attached information on the following current consultations:
· Public Protection Enforcement Policy · Street Trading · Harmonisation of Dog Control Orders
For further information on all current consultations and to take part in the consultations above visit: http://consult.wiltshire.gov.uk/portal
Supporting documents:
Minutes: The Chairman drew attention to the papers attached to the agenda which detailed information regarding current consultations. |
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7.05pm |
Face to Face Customer Access to Council Services To receive a presentation including a short DVD on the Council’s new proposals to provide face to face contact with customers.
Officer: Wayne Smith, Customer Services Operations Manager Minutes: This item was cancelled as the speaker was no longer available to attend. Written handouts were circulated detailing information on the Council’s Face to Face Customer Access proposals. |
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7.20pm |
R2 Funds To receive information on R2 funding.
Officer: Steve Ibbetson, Technical Manager Supporting documents:
Minutes: The Board received information on R2 funding from Technical Manager, Steve Ibbetson. Some of the points he covered were:
Steve advised people that if they had a project in mind, then they should speak to an officer in his team, so that assistance could be provided, prior to submitting the paperwork.
For R2 queries please contact Steve Ibbetson on 01380 734682 or steve.ibbetson@wiltshire.gov.uk
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7.40pm |
Community Plan Update on Tasking Groups The Board will receive an update on the formation of the Tasking Groups since the last meeting, followed by a round table exercise to look at prioritising issues from the community plan.
Officer: Tom Bray, Community Area Manager Minutes: Tom Bray, Community Area Manager explained that at the start of the new year, it would be a critical time to form the task groups and start work on the five key headings established by the Community Plan. The five headings were:
People then took part in a round table exercise to look at prioritising three issues for one of the above headings. Feedback was then received from each group as follows:
Transport
Crime and Community Protection
Rural Life and Environmental Issues
Economy
Community
Tom thanked everyone for their input and urged anyone interested in taking part in one of the Tasking Groups to get in contact with him.
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8.10pm |
Community Area Transport Group Funding To consider the report on the proposals for funding projects put to the Board by the Community Area Transport Group (CATG).
Officer: Tom Bray, Community Area Manager Supporting documents: Minutes: Tom Bray, Community Area Manager gave an update on the progress of the Community Area Transport Group, which had met on 11 November 2010 to discuss which projects to take forward. He explained that the Board were concerned that with such a small amount of funds available, there was a danger that the majority of the funding could be swallowed up by the cost of carrying out surveys and the development of the schemes up for consideration, leaving little money left over for the completion of any projects.
Tracy Carter, Service Director agreed that some of the preparative processes required could be expensive, however there were some essential things which needed to be carried out when developing road/transport improvement projects such as these. Tracy felt that there may be an alternative approach, where the Board could achieve a couple of the priority projects, by concentrating the funds on two or three schemes. Tracy agreed to liaise with colleagues to find a way forward.
Councillor McLennan gave an update on the Laverstock project to create a footpath from London Road through to the schools in Laverstock. The project had been considered by Councillor Tonge. It was felt that if the Board set aside some funding towards the Laverstock project as a token gesture, then Councillor Tonge may be more inclined to agree to funding the remainder of the project.
A Parish Councillor present commented that he had attended the CATG meeting, and was surprised that some of the schemes submitted for consideration had not come from Parish Councils, but from single members of the public. He added that in the past all such schemes would have been passed to the Parish Council for consideration and comment before going on the council.
Tom Bray informed the Board that the officer who had attended the CATG meeting had confirmed that in future all of the schemes submitted for consideration would be passed to the Parish Council for comment.
Decision: That Tracy Carter would meet with the appropriate officer to establish whether the following two transport projects; could be carried out for £10,000, leaving £3,000 to be allocated towards the Laverstock Project:
1. Middleton Road, Middle Winterslow – a pedestrian crossing near Young’s Paddock. 2. The Ridge, Woodfalls – a pedestrian crossing and possible footway improvements.
Reason The Board felt that it would be more beneficial to allocate the funds to the completion of two projects and a contribution to the third project rather than use the funds for preliminary surveys for many projects which may never see completion, once the funds had run out.
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8.20pm |
Community Asset Transfer The Area Board members will consider an application for the transfer of Landford Copse, which is land currently owned by Wiltshire Council.
Officer: Tom Bray, Community Area Manager
(report attached) Supporting documents:
Minutes: The Board considered the report attached to the agenda on the transfer of 1 acre of woodland at Lyndhurst Road, Landford, previously owned by Wiltshire Council to Landford Parish Council.
Decision The Southern Wiltshire Area Board approved the transfer of 1 acre of Woodland at Lyndhurst Road, Landford to Landford Parish Council, subject to the safety work identified in the report, being completed before the facility was opened to the public. |
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8.25pm |
Street Light Switching off/Dimming at Night across the Community Area To approve the proposals for the reduction of street lighting across the community area.
(report attached) Supporting documents:
Minutes: The Board considered the report attached to the agenda, detailing the proposals for the reduction of street lighting across the community area.
Decision: The Southern Wiltshire Area Board approved the proposals totalling 7 streetlights in Alderbury and 49 in Downton.
Funds were still available, parishes were urged to contact Tom Bray if interested in submitting a proposal for their area.
A member of Firsdown Parish Council noted that since receiving approval for their scheme, they had heard no more on the fitting of the devices. Tom Bray assured him that the funds had been cleared, so the delay was not of a financial matter, and that he would investigate the delay with the appropriate officer, and provide feedback to the parish in due course. |
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Your Local Issues To note the attached report detailing the progress of Local Issues in the Community Area.
Officer: Tom Bray, Community Area Manager Supporting documents: Minutes: Tom Bray, Community Area Manager informed the Board that he would be working with Tracy Carter, Service Director, in the new year to push forward on some of the issues which had been on the system for a while.
Tom agreed to look into an issue logged in November 2010, where water run-off from The Whiteway Pitton, was being discharged into a garden of Parsonage Farm. |
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8.30pm |
Community Area Grants The Board will consider nine applications for funding from the Community Area Grant Scheme.
(report attached)
Officer: Tom Bray, Community Area Manager Supporting documents:
Minutes: The Board considered nine applications for funding from the Community Area Grant Scheme. The Chairman invited applicants present to speak in favour of their project, after discussion the Board Members voted on each application in turn.
Decision That Coombe Bissett & Homington Village Hall Management Committee was awarded £2,236 towards their project to install Insulation and Glazing to the Village Hall. Reason The application met the Community Area Grant Scheme criteria for 2010/11 and would provide improved facilities which could be utilised by the whole community.
Decision That Farley Coronation Playing Fields was awarded £2,500 towards their project to redevelop the playing area. Reason The application met the Community Area Grant Scheme criteria for 2010/11 and would provide improved facilities which could be utilised by the whole community.
Decision That the Whiteparish Memorial Ground Trust, was awarded £2,909 towards their project to install soft surfacing for the play ground. Reason The application met the Community Area Grant Scheme criteria for 2010/11 and would provide improved facilities for the young people and their families in community.
Decision That Shine in the Community was awarded £3,500 towards the cost of purchasing a vehicle to transport equipment. Reason The application met the Community Area Grant Scheme criteria for 2010/11 and would provide a means for the disadvantaged young people in the community to receive access to equipment.
Decision That the River Bourne Community Farm was awarded £2,455 towards their project to increase community access to farm. Reason The application met the Community Area Grant Scheme criteria for 2010/11 and would provide improved facilities which could be utilised by the whole community.
Decision That Alderbury Youth Club was awarded £750 towards the purchase of entertainment equipment. Reason The application met the Community Area Grant Scheme criteria for 2010/11 and would provide improved facilities for young people in the community.
Decision That Old Sarum Youth Club was awarded £167 to purchase a table tennis table for the youth club and residents. Reason The application met the Community Area Grant Scheme criteria for 2010/11 and would provide improved facilities which could be utilised by the whole community.
Decision That Pitton and Farley Parish Council was awarded £500 towards their project to build a new bus shelter. Reason The application met the Community Area Grant Scheme criteria for 2010/11 and would provide improved facilities which could be utilised by the whole community.
Decision That Alderbury & Whaddon Local History Research Group was awarded £2,000 towards the production of the new publication of a local history book. Reason The application met the Community Area Grant Scheme criteria for 2010/11 and would promote and improve the understanding of local history.
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9.00pm |
Evaluation and Close A copy of the Forward Plan is attached for information. Supporting documents: Minutes: The Chairman thanked everyone for coming and closed the meeting.
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