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Agenda and minutes

Venue: The Cotswold Space - County Hall, Trowbridge BA14 8JN. View directions

Contact: Kieran Elliott  (Senior Democratic Services Officer)

Items
No. Item

58.

Apologies

To receive any apologies for the meeting.

Minutes:

Apologies for absence were received from Inspector James Brain and Councillors Dennis Drewett and Helen Osborn.

59.

Minutes of the Previous Meeting

To approve the minutes of the meeting held on Thursday 14 July 2016.

Supporting documents:

Minutes:

Resolved:

The minutes of the meeting held on 14 July 2016 were agreed as a true and correct record and signed by the Chairman.

60.

Declarations of Interest

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

Minutes:

There were no declarations.

61.

Chairman's Announcements

To include the following:

 

      i.        Streetscene and Littering – Owing to the significant increase in the volume of complaints in the town regarding street cleaning and littering, Cllr Philip Whitehead has been invited to attend the 10 October meeting of the Area Board.

    ii.        Mental Health Awareness Raising

   iii.        Budget Events

Supporting documents:

Minutes:

Announcements were provided as detailed in the agenda papers, and additionally that the Chairman had been informed the council was not in a position to provide updates beyond that received at the last meeting, but that the Cabinet Member and Associate Director would be able to attend the next meeting to update the Area Board.

62.

Partner Updates and Outside Body Updates

To note any written or verbal updates from the following partners:

 

      i.        Wiltshire Police

    ii.        Wiltshire Fire and Rescue Service

   iii.        Wiltshire Clinical Commissioning Group (CCG)

   iv.        Trowbridge Community Area Future (TCAF)

    v.        Town and Parish Councils

   vi.        Local Youth Network

 

To note any written or verbal updates from the following outside bodies:

 

i.       Collaborative Schools

 

Supporting documents:

Minutes:

Updates from partners were received as follows:

 

      i.        Wiltshire Police

The written update was noted.

 

    ii.        Wiltshire Fire and Rescue Service

The written update was noted. It was confirmed Ben Ansell formerly of Dorset Fire Authority was to be appointed the new Chief of the Dorset and Wiltshire Fire Authority and would be invited to the Board to provide updates as appropriate.

 

   iii.        Wiltshire Clinical Commissioning Group

It was noted that the CCG had requested a non-public meeting with the Area Board to discuss a community health issue but could not clarify on what that issue was publicly until after the Health Select Committee meeting on 27 September 2016. It was therefore noted a special meeting of the Board might need to be arranged to discuss the matter

 

The Health Select Committee on 27 September received a report on proposed changes to the opening hours to the Minor Injury Units in Wiltshire, including Trowbridge.

 

   iv.        Trowbridge Community Area Future (TCAF)

A verbal update was provided on the appointment of a qualified youth worker and assistants, a youth café project and efforts to seek more funding for other projects in coordination with the Local Youth Facilitator.

 

    v.        Town and Parish Councils

The written update from Trowbridge Town Council was noted. Further updates were received as follows:

 

Hilperton Parish Council – the neighbourhood plan application had been submitted for approval, with the next stage to be the distribution of the housing needs survey.

 

   vi.        Local Youth Network

Emma Drage, Local Youth Facilitator, was introduced to the meeting and encouraged all present to put publicise that the Board had monies to grant for youth projects to coordinate through her.

 

In response to queries it was confirmed the Board did not have revenue funds to grant, only for capital projects.

 

63.

Trowbridge Health and Wellbeing Centre

To receive any updates on the Health and Wellbeing Centre, including from the Trowbridge Area Board Campus Working Group.

Minutes:

No update was received for reasons as detailed under Chairman’s announcments.

64.

Pest Control

To receive an update on the issue of Pest Control inTrowbridge.

Supporting documents:

Minutes:

At the invitation of the Area Board Clare Francis, Public Protection Manager (Pest Control), provided an update on the situation in Trowbridge with gulls nesting on buildings, and contributions were received from a local resident regarding the negative impact for the area. Gulls are a protected species and a series of options were presented by which they could be controlled or removed from their current areas, including removal of eggs over a 3 year programme.

 

A motion was moved by Councillor Nick Blakemore, seconded by Councillor Steve Oldrieve to support full egg and nest removal during April, May, June and July at a cost of £3840.

 

During debate it was proposed that the Area Board would support the cost for the first year of the programme excluding the cost of hired equipment, but that contributions should be sought for the second and third years from town and parish councils and local businesses in addition to first year contribution toward access equipment.

 

Resolved:

 

To support the approval of £3840 for Regular gull egg and nest removal from all accessible roof areas as identified and agreed by landowners during April, May, June and July. Each visit would be for 2 officers for a 1 day @ 4 visits. Cost per day will be £960 (excluding VAT). Cost excludes access equipment

 

Admin Note – As the proposal had not come before Area Board until the meeting, it would be taken as delegated decision by the Community Engagement Manager to be ratified at the next meeting.

65.

Public Spaces Protection Order (PSPO)

To receive a report on the proposed Public Spaces Protection Order to be considered at the Licensing Committee on 19 September 2016.

Supporting documents:

Minutes:

Tom Ward, Public Health Specialist - Community Safety and Substance Misuse, presented a report as detailed in the agenda papers on the implementation of the proposed Public Spaces Protection Order (PSPO) for Trowbridge Town.

 

The proposed geographic extent of the PSPO was detailed, and the proposed conditions clarified. It was stated a police community support officer or other authorised person, who could be a representative of the local authority, would be able to confiscate alcohol or suspected alcohol from those within the order areas, which was a stronger power than had existed under previous types of order. The order had been consulted upon in March 2016 and responses had mostly been in favour.

 

The Area Board discussed the PSPO, and in response to queries it was stated the cost of signage would be shared with the Town Council, that the possibility of more than one language on the signs and their location would be explored, and that the order was now to be advertised prior to going live.

 

It was also confirmed the orders could be renewed after 3 years, and that a reduction in incidents as a result of the order could be considered evidence to justify its renewal. Details were also sought on how the PSPO would be enforced.

 

Resolved:

 

To note the proposed order.

 

66.

Community Engagement Update

Minutes:

Mary Cullen, Community Engagement Manager, provided an update on some of the community engagement work undertaken since the last meeting of the Area Board.

 

Updates were provided on health and wellbeing work including work on building a Dementia friendly Trowbridge, along with updates on the intergenerational school project, teenage pregnancy and the opening of the Men’s Shed project. A Safer and Supportive Steering Group to bring together a range of community safety initiatives would meet on 29 September and the Joint Strategic Analysis meeting was scheduled for 5 December.

 

Resolved:

 

To note the update.

67.

Funding

a.    Community Area Grants

 

To consider the following applications:

 

                      i.        Friends of Southwick Country Park - £500 – New Bench

                    ii.        Larkrise Riding for Disabled Group - £1729.00 – Equine handling area roof construction

 

b.    Community Area Transport Group (CATG)

 

To consider the following applications:

 

Issue 4688 20mph signage, College Road, Trowbridge

Area board recommended  to agree extra £1250 CATG funding to support scheme subject to Town council supporting.

 

Supporting documents:

Minutes:

Community Grants

The Area Board considered the following applications to the Community Area Grant Scheme 2015/16:

 

       i.        Friends of Southwick County Park

The sum of £500.00 was requested for additional benches for particular use of senior users of the Country Park.

 

A motion to approve the amount was moved by Councillor Horace Prickett, seconded by Councillor John Knight.

 

Decision

The Area Board awarded the sum of £500.00 to the Friends of Southwick Country Park.

Reason: The application met the Community Area Grant Criteria 2015/16.

 

      ii.        Larkrise Riding for Disabled Group

The sum of £1729.00 was requested for Equine handling area roof construction.

 

A motion to approve was moved by Councillor Ernie Clark, seconded by Councillor Steve Oldrieve.

 

Decision

The Area Board awarded the sum of £1729.00 to Larkrise Riding for Disabled Group.

Reason: The application met the Community Area Grant Criteria 2015/16.

 

Community Area Transport Group (CATG)

 

i.              Issue 4688 – 20mph signage, College Road, Trowbridge - £1250.00 subject to matched funding from Trowbridge Town Council

 

A motion to approve was moved by Councillor Chris Auckland, seconded by Councillor John Knight.

 

Decision

The Area Board awarded the sum of £1250.00 subject to matched funding from Trowbridge Town Council

 

ii.            The Grove Primary School – Experimental order to utilise lay-by for stop and drop - £1000 subject to matched funding from Trowbridge Town Council

 

The proposal was debated along with contributions from local residents on the existing problems caused by parking and drop off in the area, and whether the proposed order would have any effect.

Following discussion a motion to approve was moved by Councillor Horace Prickett, seconded by Councillor Chris Auckland.

 

Decision

The Area Board awarded the sum of £1000.00 subject to matched funding from Trowbridge Town Council

 

68.

Urgent items

Any other items of business which the Chairman agrees to consider as a matter of urgency.

Minutes:

There were no urgent items.